Import_Export Student Data - CEO tab

Use the CEO tab to:

  • Export:

    - student classes
    - student details
    - fee and charge details
    - student religious background
    - junior school literacy and reading recovery results.

  • Import:

    - pre-test literacy data
    - post-test literacy data
    - reading recovery data
    - student addresses.


Note: Only Catholic schools in Victoria use this option. In this case, the MCEECDYA export is not required, as the CEO provide this data on behalf of the school.

Check the information in School Settings Maintenance to ensure the data is up to date.

 Opening the CEO tab

To open the CEO tab:

  1. Select Module > Students > Student Data Import/Export from the main menu.
    The WA SCSA tab of the Import/Export Student Data window is displayed.
    Tip: You can also access the student import and export functions by clicking .
  2. Click the CEO tab.
    The CEO tab of the Import/Export Student Data window is displayed.


Export mode fields

The following fields are displayed if the Export mode is selected.

Important: Refugees that have become Australian citizens are not reported as refugees. You can update the citizenship status of refugees to Australian Citizen by selecting a record with an ExternalSystemCode of AC in the Status drop-down list of the International tab of Current Student Maintenance. See Current Student Maintenance - International tab.

For information about updating the records available in the Status drop-down list, see luCitizenshipStatus lookup table.


Field

Description

File to Create


Type of export file to create.

Note: The School and School Board Information must be the first file produced.

FileDescription

School and School Board Information

Export school information including class groupings, LOTE provided, timetable structure, number of families, and school board and parish details.

 View configuration details

School and School Board Information

CEO fieldDescription
CEOSchoolCodeCEO school code assigned to your organisation.
Key configuration details
BoardMembersFemaleNumber of female board members at your organisation.
Key configuration details
BoardMembersMaleNumber of male board members at your organisation.
Key configuration details
BoardNameName of your school board.
Key configuration details
BoardTypeType of school board.
Key configuration details
PresidentCanonicalAdminParishCanonical administrator for your organisation.
Key configuration details
ClassGroupCommentsComments about the class group.
Key configuration details
LOTE1CEOCode
to
LOTE6CEOCode 

External codes used to identify the LOTE (Languages Other Than English) programs taught at your organisation.

Note: You can record up to six LOTE programs.

Key configuration details
LOTE1ProgramTypeCEOCode
to
LOTE6ProgramTypeCEOCode

Program types used for the LOTE (Languages Other Than English) programs taught at your organisation.

Note: You can record up to six LOTE programs.

Key configuration details

Note: You need to load CEO values into the luLOTEProgramType lookup table to correctly populate the Parish field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

LOTE1LessonDurationMinutesPrep to LOTE6LessonDurationMinutesPrep

to

LOTE1LessonDurationMinutesYear6 to LOTE6LessonDurationMinutesYear6

Lesson duration for each LOTE Program taught to junior school students at your organisation.
Key configuration details

LOTE1LessonsPerWeekPrep to
LOTE6LessonsPerWeekPrep

to

LOTE1LessonsPerWeekYear6 to
LOTE6LessonsPerWeekYear6

Number of lessons per week for each LOTE Program taught to junior school students at your organisation.
Key configuration details

LOTE1NumberOfTermsPrep to
LOTE6NumberOfTermsPrep

to

LOTE1NumberOfTermsYear12 to
LOTE6NumberOfTermsYear12

Number of terms for each LOTE Program taught to all students at your organisation.
Key configuration details

LOTE1SelectionCriteriaCEOCodePrep to LOTE6SelectionCriteriaCEOCodePrep

to

LOTE1SelectionCriteriaCEOCodeYear6 to LOTE6SelectionCriteriaCEOCodeYear6

Criteria used to select the students for each LOTE Program taught to junior school students at your organisation.
Key configuration details
LOTEPolicyCEOCodeYear7 to
LOTEPolicyCEOCodeYear12
CEO language policy code for each secondary school year level.
Key configuration details
  • These values are defined using the CEOLanguagePolicyCode field in the luYearLevel lookup table. See luYearLevel lookup table

LOTE1StudyPeriodsPerCycleYear7 to
LOTE6StudyPeriodsPerCycleYear7

to

LOTE1StudyPeriodsPerCycleYear12 to LOTE6StudyPeriodsPerCycleYear12

Number of study periods per cycle for each LOTE Program taught to secondary school students at your organisation.
Key configuration details
TimetableCycleDaysNumber of days in the timetable cycle.
Key configuration details
TimetablePeriodsPerCycleNumber of periods in a day. 
Key configuration details
TimetableAverageMinutesAverage period duration in minutes.
Key configuration details
LanguagesPolicyLanguages policy of your organisation.
Key configuration details
AdminSystemName

SMS system used by your organisation.

Note: This value is hard-coded to "Synergetic".

VersionVersion of Synergetic used by your organisation.
SchoolHasBoardFlagWhether your organisation has a governing board.
Key configuration details
OtherSchoolsServedOther schools served by your organisation's board.
Key configuration details
ExternalSystemCodeExternal system code used to identify the body of canonical jurisdiction that your organisation operates under.
Key configuration details
  • This value is defined using the ExternalSystemCode linked to the body of canonical jurisdiction selected using the Body of Canonical Jurisdiction field on the Page 2 sub-tab of the School tab of School Settings Maintenance. See School Settings Maintenance - School tab - Page 2 sub-tab.

Note: You need to load CEO values into the luSchoolCanonicalJurisdictionBody lookup table to correctly populate the Body of Canonical Jurisdiction field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

School Fees and Charges

Export fee information including school fees and charges and other fees including recurrent, capital, and other fees.

 View configuration details

School Fees and Charges

CEO fieldDescription
CEOSchoolCode

CEO school code assigned to your organisation.
Key configuration details
Year0SchoolFees to
Year12SchoolFees

Total school fees for each year level.
Key configuration details
  • These values are defined by calculating the sum of fees linked to fee categories with a SynergyMeaning of SchoolFeesRecurrent. See luDebtorFeeCategory lookup table.

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

FamilySchoolFees

Total school fees for all year levels.
Key configuration details
  • This value is defined by calculating the sum of fees linked to fee categories with a SynergyMeaning of SchoolFeesRecurrent. See luDebtorFeeCategory lookup table.

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

Year0CapitalFee to
Year12CapitalFee

Total capital fees for each year level.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

FamilyCapitalFee

Total capital fees for all year levels.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

Year0210 to
Year12210
Total compulsory tuition fees for each year level.
Key configuration details
  • These values are defined by calculating the sum of fees linked to fee categories with a SynergyMeaning of CompulsoryTuition. See luDebtorFeeCategory lookup table.

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

Family210Total compulsory tuition fees for all year levels.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

RegistrationFee

Application fee amount.
Key configuration details
  • This value is defined using the Deposit Type field of Enrolment Deposit Definitions Maintenance. See Maintaining enrolment deposit definitions.
  • The application fee has a Deposit Type of A (Application Fee).
EnrolmentFee

Non-refundable enrolment fee amount.
Key configuration details
EnrolmentFeeRefundable

Refundable enrolment fee amount.
Key configuration details
  • This value is defined using the Deposit Type and Refundable Deposit fields of Enrolment Deposit Definitions Maintenance. See Maintaining enrolment deposit definitions.
  • The refundable enrolment fee has the Refundable Deposit field selected and a Deposit Type of E (Enrolment Fee).
InterestFreeLoan

Interest-free loan amount.
Key configuration details
  • This value is defined using the Deposit Type field of Enrolment Deposit Definitions Maintenance. See Maintaining enrolment deposit definitions.
  • The interest-free loan has the Refundable Deposit field selected and a Deposit Type of I (Interest Free Loan).
InterestFreeLoanComment

Additional comment for the interest-free loan.
Key configuration details
  • This value is defined using the Deposit Type and Comment fields of Enrolment Deposit Definitions Maintenance. See Maintaining enrolment deposit definitions.
  • The comment is entered into the Comment field of the interest-free loan with a Deposit Type of I (Interest Free Loan).
FeeDiscountsCommentLeave this field blank.
NumberFamilies


Total number of families sending students to your organisation.
Key configuration details

This value is defined by calculating the number of primary (SC1) contacts linked to students for the current file year.

Note: You can define primary (SC1) contacts using the Relations tab of Current Student Maintenance. See Current Student Maintenance - Relations tab.

Year0ExcursionLevyTotal to Year12ExcursionLevyTotal

Combined total of all levy fees for each year level.

Key configuration details
  • This value is defined by calculating the sum of fees linked to fee categories with SynergyMeaning of CampLevies, ExcursionLeviesSacramentLeviesSportsLeviesSwimmingLevies. See luDebtorFeeCategory lookup table.

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

TwoTieredFeeStructureFamilyFlagThis value is always "No".
TwoTieredFeeStructureStudentFlagThis value is always "No".
TwoTieredFeeStructureLowestFeeThis value is always "0".
FeeStructureOneChildFlag to FeeStructureFourOrMoreChildFlag

Whether a two-tiered fee structure is offered on a per-student basis.
Key configuration details
  • These values are defined using the Fee Structure for One ChildFee Structure for Two ChildrenFee Structure for Three Children fields of the Page 1 sub-tab of the School tab of School Settings Maintenance. See School Settings Maintenance - School tab
DebtorBillingPeriods

Number of billing periods that you charge your debtors.
Key configuration details
Year0SwimmingLevy to Year12SwimmingLevy

Total swimming levy fees for each year level.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

Year0CampLevy to
Year12CampLevy

Total camp levy fees for each year level.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

Year0ExcursionLevy to Year12ExcursionLevy

Total excursion levy fees for each year level.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

Year0SacLevy to
Year12SacLevy



Total sacrament levy fees for each year level.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

Year0OtherLevy to
Year12OtherLevy

Other levy fees for each year level.
Key configuration details

Note: You can select the fee category used for fees charged at your organisation using the Fee Category field on the General tab of Debtor Fee Maintenance. See Debtor Fee Maintenance - General tab.

February Census

Export census data for all students attending as of the February census date.

 View configuration details

February Census

CEO fieldDescription
SchoolCodeCEO school code assigned to your organisation.
Key configuration details
CampusNumberCampus of the student.
Key configuration details
StudentIDSynergetic ID of the student.
Key configuration details
  • This value is defined using the Synergetic Community ID of the student.
StudentSurnameSurname of the student.
Key configuration details
StudentGiven1Given name of the student.
Key configuration details
StudentGiven2Middle names of the student.
Key configuration details
Gender

Gender of the student.

Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

Key configuration details
BirthDateDate of birth of the student.
Key configuration details
ParishCodeParish of the student.
Key configuration details

Note: You need to load CEO values into the luParish lookup table to correctly populate the Parish field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

EntryDateDate the student entered your organisation.
Key configuration details
YearLevelYear level of the student.
Key configuration details
ClassInSchoolForm or tutor group of the student.
Key configuration details
PartTimeFlag

Whether the student is part-time.

Key configuration details
FTEFTE of the student at your organisation.
Key configuration details
OtherSchoolCEOCodeSchool code identifying the other external school the student is attending.
Key configuration details

Note: You need to load CEO values into the luSchool lookup table to correctly populate the SchoolCode field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

OtherSchoolFTEFTE of the student at the external organisation.
Key configuration details
BoarderFlagResidential status of the student.
Key configuration details

Note: You must ensure the option selected in the Boarder field value has a SynergyMeaning of BOARDER. For more information, see luBoarder lookup table.

IndigenousCodeWhether the student is an indigenous student.
Key configuration details
  • This value is defined using the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value has a value of 1 when the Indigenous Student field is selected.
  • This value has a value of 2 when the Torres Strait Islander field is selected.
  • This value has a value of 3 when both fields are selected.
  • This value has a value of 4 when neither fields are selected.
IntegrationFlagWhether the student has learning difficulties and has a staff member assigned to assist them with their integration at your organisation.
Key configuration details
  • This value is defined using the Integration Student field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Integration Student field is selected. Otherwise, this value is N.
ESLFlagWhether the student's first language is not English.
Key configuration details
  • This value is defined using the English 2nd Language field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the English 2nd Language field is selected. Otherwise, this value is N.
NewArrivalFlagWhether the student is part of a new arrivals program.
Key configuration details
  • This value is defined using the New Arrivals Program field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the New Arrivals Program field is selected. Otherwise, this value is N.
LOTEBackgroundFlagWhether the student's home language is not English.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

FullFeeFlagWhether the student is paying full fees.
Key configuration details
  • This value is defined using the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.
  • This value is Y when the Full Fee Paying field is selected. Otherwise, this value is N.
EMAFlagWhether the student receives an education maintenance allowance.
Key configuration details
  • This value is defined using the Education Maintenance Allowance field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Education Maintenance Allowance field is selected. Otherwise, this value is N.
ReligionCodeReligion of the student.
Key configuration details

Note: You must load CEO values into the luReligion lookup table to correctly populate the Religion field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

CountryOfBirthCodeCountry of birth of the student.
Key configuration details

Note: You must load CEO values into the luCountry lookup table to correctly populate the Country of Birth field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

InitialSchoolingYearYear the student first attended your organisation.
Key configuration details
HomeLanguageCodeCode used for the home language of the student.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PreviousSchoolCodeSchool code identifying the student's previous school.
Key configuration details

Note: You must load CEO values into the luSchool lookup table to correctly populate the SchoolCode field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PrepImmunisationStatusImmunisation status of the student.
Key configuration details

Note: You must load CEO values into the luImmunisationFormStatus lookup table to correctly populate the Form Status field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

LeavingDestinationLeaving destination of the student.
Key configuration details

Note: You must load CEO values into the luLeavingDestination lookup table to correctly populate the Leaving Dest. field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

LivingAtHomeFlagLiving arrangement details for the student.
Key configuration details
  • This value is defined using the Lives With and Parent fields on the Contacts tab of Current Student Maintenance. See Current Student Maintenance - Contacts tab.
  • This value is Y when both the Lives With and Parent fields are selected for the student on the Contacts tab of Current Student Maintenance. Otherwise, this value is N.
DepartureDateDate the student left your organisation.
Key configuration details
SchoolLanguage1Code to
SchoolLanguage3Code
Languages studied by the student at your organisation.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

EthnicLanguage1Code to
EthnicLanguage3Code
Ethnic languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of ETHNIC.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VSLLanguage1Code to
VSLLanguage3Code
VSL languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of VSL.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

DECLanguage1Code to
DECLanguage3Code
DEC languages studied by the student at your organisation.
Key configuration details
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of DEC.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PALSLanguage1Code to
PALSLanguage3Code
PALS languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of PALS.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

OTHERLanguage1Code to
OTHERLanguage3Code
Other languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of OTHER.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1HomeLanguageCode and Parent2HomeLanguageCodeLanguage spoken by the student's parents at home.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1SchoolEducation and Parent2SchoolEducationHighest level of secondary education achieved by the student's parents.
Key configuration details
Parent1PostSchoolEducation and Parent2PostSchoolEducationHighest level of post-school education achieved by the student's parents.
Key configuration details

Note: You must load CEO values into the luQualification lookup table to correctly populate the Highest Qualification Level field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1Occupation and Parent2OccupationOccupations of the student's parents.
Key configuration details

Note: You must load CEO values into the luOccupationPosition lookup table to correctly populate the Position field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaSubclassNumberVisa subclass code of the student.
Key configuration details

Note: You must load CEO values into the luVisaSubclasses lookup table to correctly populate the Subclass field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaTypeVisa type of the student.
Key configuration details

Note: You must load CEO values into the luVisa lookup table to correctly populate the Visa class field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaExpiryDateExpiry date of the student's Visa.
Key configuration details
PreferredNamePreferred name of the student.
Key configuration details
TravelModeToSchoolCode of the transportation method used by the student to travel to school.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The values of the Transport Code field are defined using the luTransport lookup table. See luTransport lookup table.
  • This value is populated with the first student transport record that has a Transport Code and the AM/PM field populated with either PM or AM/PM.

Note: You must load CEO values into the luTransport lookup table to correctly populate the Transport Code field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

TravelModeToSchoolDetailsDescription of the transportation method used by the student to travel to school.
Key configuration details
AccompanimentToSchoolWhether the student is accompanied by an adult when travelling to school.
Key configuration details
  • This value is defined using the Accompanied by Adult field on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is A when the Accompanied by Adult field is Y.
  • This value is I when the Accompanied by Adult field is N.
  • This value is U when the Accompanied by Adult field is Blank.
TravelModeToSchoolLastUpdatedDate the record of the transportation method used by the student to travel to school was last updated.
Key configuration details
  • This value is defined using the transport record with the AM/PM field populated with either AM or AM/PM on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The value is populated with either:

    - Modified date of the transport record
    - Created date of the transport record.
TravelModeFromSchoolCode of the transportation method used by the student to travel from school.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The values of the Transport Code field are defined using the luTransport lookup table. See luTransport lookup table.
  • This value is populated with the first student transport record that has a Transport Code and the AM/PM field populated with either PM or AM/PM.

Note: You must load CEO values into the luTransport lookup table to correctly populate the Transport Code field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

TravelModeFromSchoolDetailsDescription of the transportation method used by the student to travel from school.
Key configuration details
AccompanimentFromSchoolWhether the student is accompanied by an adult when travelling from school.
Key configuration details
  • This value is defined using the Accompanied by Adult field on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is A when the Accompanied by Adult field is Y.
  • This value is I when the Accompanied by Adult field is N.
  • This value is U when the Accompanied by Adult field is Blank.
TravelModeFromSchoolLastUpdatedDate the record of the transportation method used by the student to travel from school was last updated.
Key configuration details
  • This value is defined using the transport record with the AM/PM field populated with either PM or AM/PM on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The value is populated with either:

    - Modified date of the transport record
    - Created date of the transport record.
TransitionalPrepFlagWhether the student completed a prep transition program. 
Key configuration details
  • This value is defined using the Form and Year Level fields on the Status sub-tab of the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
  • This value is Y when the Year Level field is populated with Year 0 and the Form field is populated with a value that has the TransitionFlag selected in the luForm lookup table. See luForm lookup table.
VictorianStudentNumberVictorian Student Number assigned to the student.
Key configuration details
AppliedForFundingWhether your school has applied for funding for the selected student.
Key configuration details
CitizenshipStatusCitizenship status of the student.
Key configuration details

Note: You must load CEO values into the luCitizenshipStatus lookup table to correctly populate the Status field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

RefugeeStatusRefugee status of the student.
Key configuration details
  • This value is defined using the Refugee (Now or last 7 years) field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Refugee (Now or last 7 years) field is selected. Otherwise, this value is N.
ExtendedLeaveFlagWhether the student is on an extended leave of absence.
Key configuration details

Early Leaver Student

Export the student details for all students that left the school in the previous file year.

The following rules apply:

  • Prep to Year 5 and Year 7 to 11

    Students that leave at any time during the previous year are considered early leavers as they didn’t complete their education at the school.

  • Year 6 and Year 12

    Final year students that leave before the last school day of final term are considered early leavers as Year 6 and Year 12 students officially leave school on the final day of school for the year.
    As leaving on the last school day is expected, final year students who leave on or after last day of last term are not identified as early leavers.

Note: The Early Leaver Student Data file respects term dates overridden using the Year Levels area of the File Semester tab of File Semester Maintenance. For information about maintaining term dates, see Student File Semester Maintenance - File Semester tab.

 View configuration details

Early Leaver Student

CEO fieldDescription
SchoolCodeCEO school code assigned to your organisation.
Key configuration details
CampusNumberCampus of the student.
Key configuration details
StudentIDSynergetic ID of the student.
Key configuration details
  • This value is defined using the Synergetic Community ID of the student.
StudentSurnameSurname of the student.
Key configuration details
StudentGiven1Given name of the student.
Key configuration details
StudentGiven2Middle names of the student.
Key configuration details
Gender

Gender of the student.

Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

Key configuration details
BirthDateDate of birth of the student.
Key configuration details
ParishCodeParish of the student.
Key configuration details

Note: You need to load CEO values into the luParish lookup table to correctly populate the Parish field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

EntryDateDate the student entered your organisation.
Key configuration details
YearLevelYear level of the student.
Key configuration details
ClassInSchoolForm or tutor group of the student.
Key configuration details
PartTimeFlag

Whether the student is part-time.

Key configuration details
FTEFTE of the student at your organisation.
Key configuration details
OtherSchoolCEOCodeSchool code identifying the other external school the student is attending.
Key configuration details

Note: You need to load CEO values into the luSchool lookup table to correctly populate the SchoolCode field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

OtherSchoolFTEFTE of the student at the external organisation.
Key configuration details
BoarderFlagResidential status of the student.
Key configuration details

Note: You must ensure the option selected in the Boarder field value has a SynergyMeaning of BOARDER. For more information, see luBoarder lookup table.

IndigenousCodeWhether the student is an indigenous student.
Key configuration details
  • This value is defined using the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value has a value of 1 when the Indigenous Student field is selected.
  • This value has a value of 2 when the Torres Strait Islander field is selected.
  • This value has a value of 3 when both fields are selected.
  • This value has a value of 4 when neither fields are selected.
IntegrationFlagWhether the student has learning difficulties and has a staff member assigned to assist them with their integration at your organisation.
Key configuration details
  • This value is defined using the Integration Student field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Integration Student field is selected. Otherwise, this value is N.
ESLFlagWhether the student's first language is not English.
Key configuration details
  • This value is defined using the English 2nd Language field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the English 2nd Language field is selected. Otherwise, this value is N.
NewArrivalFlagWhether the student is part of a new arrivals program.
Key configuration details
  • This value is defined using the New Arrivals Program field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the New Arrivals Program field is selected. Otherwise, this value is N.
LOTEBackgroundFlagWhether the student's home language is not English.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

FullFeeFlagWhether the student is paying full fees.
Key configuration details
  • This value is defined using the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.
  • This value is Y when the Full Fee Paying field is selected. Otherwise, this value is N.
EMAFlagWhether the student receives an education maintenance allowance.
Key configuration details
  • This value is defined using the Education Maintenance Allowance field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Education Maintenance Allowance field is selected. Otherwise, this value is N.
ReligionCodeReligion of the student.
Key configuration details

Note: You must load CEO values into the luReligion lookup table to correctly populate the Religion field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

CountryOfBirthCodeCountry of birth of the student.
Key configuration details

Note: You must load CEO values into the luCountry lookup table to correctly populate the Country of Birth field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

InitialSchoolingYearYear the student first attended your organisation.
Key configuration details
HomeLanguageCodeCode used for the home language of the student.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PreviousSchoolCodeSchool code identifying the student's previous school.
Key configuration details

Note: You must load CEO values into the luSchool lookup table to correctly populate the SchoolCode field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PrepImmunisationStatusImmunisation status of the student.
Key configuration details

Note: You must load CEO values into the luImmunisationFormStatus lookup table to correctly populate the Form Status field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

LeavingDestinationLeaving destination of the student.
Key configuration details

Note: You must load CEO values into the luLeavingDestination lookup table to correctly populate the Leaving Dest. field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

LivingAtHomeFlagLiving arrangement details for the student.
Key configuration details
  • This value is defined using the Lives With and Parent fields on the Contacts tab of Current Student Maintenance. See Current Student Maintenance - Contacts tab.
  • This value is Y when both the Lives With and Parent fields are selected for the student on the Contacts tab of Current Student Maintenance. Otherwise, this value is N.
DepartureDateDate the student left your organisation.
Key configuration details
SchoolLanguage1Code to
SchoolLanguage3Code
Languages studied by the student at your organisation.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

EthnicLanguage1Code to
EthnicLanguage3Code
Ethnic languages studied by the student at your organisation
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of ETHNIC.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VSLLanguage1Code to
VSLLanguage3Code
VSL languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of VSL.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

DECLanguage1Code to
DECLanguage3Code
DEC languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of DEC.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PALSLanguage1Code to
PALSLanguage3Code
PALS languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of PALS.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

OTHERLanguage1Code to
OTHERLanguage3Code
Other languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of OTHER.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1HomeLanguageCode and Parent2HomeLanguageCodeLanguage spoken by the student's parents at home.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1SchoolEducation and Parent2SchoolEducationHighest level of secondary education achieved by the student's parents.
Key configuration details
Parent1PostSchoolEducation and Parent2PostSchoolEducationHighest level of post-school education achieved by the student's parents.
Key configuration details

Note: You must load CEO values into the luQualification lookup table to correctly populate the Highest Qualification Level field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1Occupation and Parent2OccupationOccupations of the student's parents.
Key configuration details

Note: You must load CEO values into the luOccupationPosition lookup table to correctly populate the Position field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaSubclassNumberVisa subclass code of the student.
Key configuration details

Note: You must load CEO values into the luVisaSubclasses lookup table to correctly populate the Subclass field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaTypeVisa type of the student.
Key configuration details

Note: You must load CEO values into the luVisa lookup table to correctly populate the Visa class field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaExpiryDateExpiry date of the student's Visa.
Key configuration details
PreferredNamePreferred name of the student.
Key configuration details
TravelModeToSchoolCode of the transportation method used by the student to travel to school.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The values of the Transport Code field are defined using the luTransport lookup table. See luTransport lookup table.
  • This value is populated with the first student transport record that has a Transport Code and the AM/PM field populated with either PM or AM/PM.

Note: You must load CEO values into the luTransport lookup table to correctly populate the Transport Code field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

TravelModeToSchoolDetailsDescription of the transportation method used by the student to travel to school.
Key configuration details
AccompanimentToSchoolWhether the student is accompanied by an adult when travelling to school.
Key configuration details
  • This value is defined using the Accompanied by Adult field on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is A when the Accompanied by Adult field is Y.
  • This value is I when the Accompanied by Adult field is N.
  • This value is U when the Accompanied by Adult field is Blank.
TravelModeToSchoolLastUpdatedDate the record of the transportation method used by the student to travel to school was last updated.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is populated with the last modified date of the first student transport record that has a Transport Code and the AM/PM field populated with either AM or AM/PM.
TravelModeFromSchoolCode of the transportation method used by the student to travel from school.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The values of the Transport Code field are defined using the luTransport lookup table. See luTransport lookup table.
  • This value is populated with the first student transport record that has a Transport Code and the AM/PM field populated with either AM or AM/PM.

Note: You must load CEO values into the luTransport lookup table to correctly populate the Transport Code field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

TravelModeFromSchoolDetailsDescription of the transportation method used by the student to travel from school.
Key configuration details
AccompanimentFromSchoolWhether the student is accompanied by an adult when travelling from school.
Key configuration details
  • This value is defined using the Accompanied by Adult field on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is A when the Accompanied by Adult field is Y.
  • This value is I when the Accompanied by Adult field is N.
  • This value is U when the Accompanied by Adult field is Blank.
TravelModeFromSchoolLastUpdatedDate the record of the transportation method used by the student to travel from school was last updated.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is populated with the last modified date of the first student transport record that has a Transport Code and the AM/PM field populated with either PM or AM/PM.
TransitionalPrepFlagWhether the student completed a prep transition program. 
Key configuration details
  • This value is defined using the Form and Year Level fields on the Status sub-tab of the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
  • This value is Y when the Year Level field is populated with Year 0 and the Form field is populated with a value that has the TransitionFlag selected in the luForm lookup table. See luForm lookup table.
VictorianStudentNumberVictorian Student Number assigned to the student.
Key configuration details
AppliedForFundingWhether your school has applied for funding for the selected student.
Key configuration details
CitizenshipStatusCitizenship status of the student.
Key configuration details

Note: You must load CEO values into the luCitizenshipStatus lookup table to correctly populate the Status field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

RefugeeStatusRefugee status of the student.
Key configuration details
  • This value is defined using the Refugee (Now or last 7 years) field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Refugee (Now or last 7 years) field is selected. Otherwise, this value is N.
ExtendedLeaveFlagWhether the student is on an extended leave of absence.
Key configuration details

Education Maintenance Allowance

Export the details of students eligible for Education Maintenance Allowance funding.

 View configuration details

Education Maintenance Allowance

CEO fieldDescription
SchoolCodeCEO school code assigned to your organisation.
Key configuration details
CampusNumberCampus of the student.
Key configuration details
StudentIDSynergetic ID of the student.
Key configuration details
  • This value is defined using the Synergetic Community ID of the student.
StudentSurnameSurname of the student.
Key configuration details
StudentGiven1Given name of the student.
Key configuration details
StudentGiven2Middle names of the student.
Key configuration details
Gender

Gender of the student.

Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

Key configuration details
BirthDateDate of birth of the student.
Key configuration details
ParishCodeParish of the student.
Key configuration details

Note: You need to load CEO values into the luParish lookup table to correctly populate the Parish field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

EntryDateDate the student entered your organisation.
Key configuration details
YearLevelYear level of the student.
Key configuration details
ClassInSchoolForm or tutor group of the student.
Key configuration details
PartTimeFlag

Whether the student is part-time.

Key configuration details
FTEFTE of the student at your organisation.
Key configuration details
OtherSchoolCEOCodeSchool code identifying the other external school the student is attending.
Key configuration details

Note: You need to load CEO values into the luSchool lookup table to correctly populate the SchoolCode field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

OtherSchoolFTEFTE of the student at the external organisation.
Key configuration details
BoarderFlagResidential status of the student.
Key configuration details

Note: You must ensure the option selected in the Boarder field value has a SynergyMeaning of BOARDER. For more information, see luBoarder lookup table.

IndigenousCodeWhether the student is an indigenous student.
Key configuration details
  • This value is defined using the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value has a value of 1 when the Indigenous Student field is selected.
  • This value has a value of 2 when the Torres Strait Islander field is selected.
  • This value has a value of 3 when both fields are selected.
  • This value has a value of 4 when neither fields are selected.
IntegrationFlagWhether the student has learning difficulties and has a staff member assigned to assist them with their integration at your organisation.
Key configuration details
  • This value is defined using the Integration Student field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Integration Student field is selected. Otherwise, this value is N.
ESLFlagWhether the student's first language is not English.
Key configuration details
  • This value is defined using the English 2nd Language field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the English 2nd Language field is selected. Otherwise, this value is N.
NewArrivalFlagWhether the student is part of a new arrivals program.
Key configuration details
  • This value is defined using the New Arrivals Program field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the New Arrivals Program field is selected. Otherwise, this value is N.
LOTEBackgroundFlagWhether the student's home language is not English.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

FullFeeFlagWhether the student is paying full fees.
Key configuration details
  • This value is defined using the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.
  • This value is Y when the Full Fee Paying field is selected. Otherwise, this value is N.
EMAFlagWhether the student receives an education maintenance allowance.
Key configuration details
  • This value is defined using the Education Maintenance Allowance field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Education Maintenance Allowance field is selected. Otherwise, this value is N.
ReligionCodeReligion of the student.
Key configuration details

Note: You must load CEO values into the luReligion lookup table to correctly populate the Religion field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

CountryOfBirthCodeCountry of birth of the student.
Key configuration details

Note: You must load CEO values into the luCountry lookup table to correctly populate the Country of Birth field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

InitialSchoolingYearYear the student first attended your organisation.
Key configuration details
HomeLanguageCodeCode used for the home language of the student.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PreviousSchoolCodeSchool code identifying the student's previous school.
Key configuration details

Note: You must load CEO values into the luSchool lookup table to correctly populate the SchoolCode field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PrepImmunisationStatusImmunisation status of the student.
Key configuration details

Note: You must load CEO values into the luImmunisationFormStatus lookup table to correctly populate the Form Status field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

LeavingDestinationLeaving destination of the student.
Key configuration details

Note: You must load CEO values into the luLeavingDestination lookup table to correctly populate the Leaving Dest. field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

LivingAtHomeFlagLiving arrangement details for the student.
Key configuration details
  • This value is defined using the Lives With and Parent fields on the Contacts tab of Current Student Maintenance. See Current Student Maintenance - Contacts tab.
  • This value is Y when both the Lives With and Parent fields are selected for the student on the Contacts tab of Current Student Maintenance. Otherwise, this value is N.
DepartureDateDate the student left your organisation.
Key configuration details
SchoolLanguage1Code to
SchoolLanguage3Code
Languages studied by the student at your organisation.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

EthnicLanguage1Code to
EthnicLanguage3Code
Ethnic languages studied by the student at your organisation
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of ETHNIC.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VSLLanguage1Code to
VSLLanguage3Code
VSL languages studied by the student at your organisation.
Key configuration details
  • This value is defined using the Language and Study Type fields on the Languages Studied sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • The values of the Language field are defined using the luLanguage lookup table. See luLanguage lookup table.
  • The values of the Study Type field are defined using the luLanguageStudyType lookup table. See luLanguageStudyType lookup table.
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of VSL.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

DECLanguage1Code to
DECLanguage3Code
DEC languages studied by the student at your organisation.
Key configuration details
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of DEC.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PALSLanguage1Code to
PALSLanguage3Code
PALS languages studied by the student at your organisation.
Key configuration details
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of PALS.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

OTHERLanguage1Code to
OTHERLanguage3Code
Other languages studied by the student at your organisation.
Key configuration details
  • The value is populated with the language in the Language field when the Study Type field is populated with a value that has a SynergyMeaning of OTHER.

Note: You must load CEO values into the luLanguage and luLanguageStudyType lookup tables to correctly populate the Language and Study Type fields. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1HomeLanguageCode and Parent2HomeLanguageCodeLanguage spoken by the student's parents at home.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1SchoolEducation and Parent2SchoolEducationHighest level of secondary education achieved by the student's parents.
Key configuration details
Parent1PostSchoolEducation and Parent2PostSchoolEducationHighest level of post-school education achieved by the student's parents.
Key configuration details

Note: You must load CEO values into the luQualification lookup table to correctly populate the Highest Qualification Level field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

Parent1Occupation and Parent2OccupationOccupations of the student's parents.
Key configuration details

Note: You must load CEO values into the luOccupationPosition lookup table to correctly populate the Position field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaSubclassNumberVisa subclass code of the student.
Key configuration details

Note: You must load CEO values into the luVisaSubclasses lookup table to correctly populate the Subclass field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaTypeVisa type of the student.
Key configuration details

Note: You must load CEO values into the luVisa lookup table to correctly populate the Visa class field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

VisaExpiryDateExpiry date of the student's Visa.
Key configuration details
PreferredNamePreferred name of the student.
Key configuration details
TravelModeToSchoolCode of the transportation method used by the student to travel to school.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The values of the Transport Code field are defined using the luTransport lookup table. See luTransport lookup table.
  • This value is populated with the first student transport record that has a Transport Code and the AM/PM field populated with either PM or AM/PM.

Note: You must load CEO values into the luTransport lookup table to correctly populate the Transport Code field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

TravelModeToSchoolDetailsDescription of the transportation method used by the student to travel to school.
Key configuration details
AccompanimentToSchoolWhether the student is accompanied by an adult when travelling to school.
Key configuration details
  • This value is defined using the Accompanied by Adult field on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is A when the Accompanied by Adult field is Y.
  • This value is I when the Accompanied by Adult field is N.
  • This value is U when the Accompanied by Adult field is Blank.
TravelModeToSchoolLastUpdatedDate the record of the transportation method used by the student to travel to school was last updated.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is populated with the last modified date of the first student transport record that has a Transport Code and the AM/PM field populated with either AM or AM/PM.
TravelModeFromSchoolCode of the transportation method used by the student to travel from school.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • The values of the Transport Code field are defined using the luTransport lookup table. See luTransport lookup table.
  • This value is populated with the first student transport record that has a Transport Code and the AM/PM field populated with either AM or AM/PM.

Note: You must load CEO values into the luTransport lookup table to correctly populate the Transport Code field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

TravelModeFromSchoolDetailsDescription of the transportation method used by the student to travel from school.
Key configuration details
AccompanimentFromSchoolWhether the student is accompanied by an adult when travelling from school.
Key configuration details
  • This value is defined using the Accompanied by Adult field on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is A when the Accompanied by Adult field is Y.
  • This value is I when the Accompanied by Adult field is N.
  • This value is U when the Accompanied by Adult field is Blank.
TravelModeFromSchoolLastUpdatedDate the record of the transportation method used by the student to travel from school was last updated.
Key configuration details
  • This value is defined using the AM/PM and Transport Code fields on the Transport tab of Current Student Maintenance. See Current Student Maintenance - Transport tab.
  • This value is populated with the last modified date of the first student transport record that has a Transport Code and the AM/PM field populated with either PM or AM/PM.
TransitionalPrepFlagWhether the student completed a prep transition program. 
Key configuration details
  • This value is defined using the Form and Year Level fields on the Status sub-tab of the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
  • This value is Y when the Year Level field is populated with Year 0 and the Form field is populated with a value that has the TransitionFlag selected in the luForm lookup table. See luForm lookup table.
VictorianStudentNumberVictorian Student Number assigned to the student.
Key configuration details
AppliedForFundingWhether your school has applied for funding for the selected student.
Key configuration details
CitizenshipStatusCitizenship status of the student.
Key configuration details

Note: You must load CEO values into the luCitizenshipStatus lookup table to correctly populate the Status field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

RefugeeStatusRefugee status of the student.
Key configuration details
  • This value is defined using the Refugee (Now or last 7 years) field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Refugee (Now or last 7 years) field is selected. Otherwise, this value is N.
ExtendedLeaveFlagWhether the student is on an extended leave of absence.
Key configuration details

Student File 11

Export student details.

 View configuration details

Student File 11

CEO fieldDescription
CEOSchoolCode

CEO school code assigned to your organisation.
Key configuration details.
CEOCampusCodeCampus of the student.
Key configuration details
IDSynergetic ID of the student.
Key configuration details
  • This value is defined using the Synergetic Community ID of the student.
YearLevelYear level of the student.
Key configuration details
StudentSurnameSurname of the student.
Key configuration details
StudentGiven1Given name of the student.
Key configuration details
StudentGiven2Middle names of the student.
Key configuration details
Gender

Gender of the student.

Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

Key configuration details
BirthdateDate of birth of the student.
Key configuration details
SchoolClassForm or tutor group of the student.
Key configuration details
Domain

Domain code linked to the subject assessment area.

Key configuration details

Note: You must load the pre-defined curriculum frameworks using the Subject Assessment Maintenance Other Definition window before they can be linked using the External Link field. See Loading pre-defined curriculum frameworks.

DimensionDimension code linked to the subject assessment area.
Key configuration details

Note: You must load the pre-defined curriculum frameworks using the Subject Assessment Maintenance Other Definition window before they can be linked using the External Link field. See Loading pre-defined curriculum frameworks.

Domain_ScoreOverall result achieved by the student for the domain linked to the subject assessment area.
Key configuration details
Dimension_ScoreResult achieved by the student for the dimension linked to the subject assessment area.
Key configuration details

Pre-Test Literacy Data (Assessment Period 1)

Export pre-test student literacy results and selected characteristics.

 View configuration details

Assessment Period 1

CEO fieldDescription
CEOSchoolCodeCEO school code assigned to your organisation.
Key configuration details
CampusCodeCampus of the student.
Key configuration details
IDSynergetic ID of the student.
Key configuration details
  • This value is defined using the Synergetic Community ID of the student.
BURTTestResult achieved by the student in the BURT test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 1. See Maintaining student results.
TEXTTestResult achieved by the student in the BURT test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 2. See Maintaining student results.
ROLTestResult achieved by the student in the BURT test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 3. See Maintaining student results.
LetterIDTestResult achieved by the student in the LETTER ID test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 4. See Maintaining student results.
CAPTestResult achieved by the student in the CAPT test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 5. See Maintaining student results.
WORDTestResult achieved by the student in the WORD test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 6. See Maintaining student results.
WritingTestResult achieved by the student in the writing test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 7. See Maintaining student results.
TCUTestResult achieved by the student in the TCU test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 8. See Maintaining student results.
LSFTestResult achieved by the student in the LSFT test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 9. See Maintaining student results.
STestResult achieved by the student in the S test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 10. See Maintaining student results.
DictationTestResult achieved by the student in the Dictation test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 11. See Maintaining student results.
PetersTestResult achieved by the student in the Peters test.
Key configuration details
  • This value is defined by entering student results into the Results field of Student Results Maintenance where the subject assessment area has an Assessment Code of LIT and a Subject Assessment Area Seq of 12. See Maintaining student results.
StudentSurnameSurname of the student.
Key configuration details
StudentGiven1Given name of the student.
Key configuration details
StudentGiven2Middle names of the student.
Key configuration details
Gender

Gender of the student.

Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

Key configuration details
BirthDateDate of birth of the student.
Key configuration details
ParishCodeParish of the student.
Key configuration details

Note: You need to load CEO values into the luParish lookup table to correctly populate the Parish field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

EntryDateDate the student entered your organisation.
Key configuration details
YearLevelYear level of the student.
Key configuration details
SchoolClassForm or tutor group of the student.
Key configuration details
PartTimeFlagWhether the student is part-time.
Key configuration details
FTEFTE of the student at your organisation.
Key configuration details
OtherSchoolCEOCodeSchool code identifying the other external school the student is attending.
Key configuration details

Note: You need to load CEO values into the luSchool lookup table to correctly populate the SchoolCode field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

OtherSchoolFTEFTE of the student at the external organisation.
Key configuration details
BoarderFlagResidential status of the student.
Key configuration details

Note: You must ensure the option selected in the Boarder field value has a SynergyMeaning of BOARDER. For more information, see luBoarder lookup table.

IndigenousCodeWhether the student is an indigenous student.
Key configuration details
  • This value is defined using the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value has a value of 1 when the Indigenous Student field is selected.
  • This value has a value of 2 when the Torres Strait Islander field is selected.
  • This value has a value of 3 when both fields are selected.
  • This value has a value of 4 when neither fields are selected.
IntegrationFlagWhether the student has learning difficulties and has a staff member assigned to assist them with their integration at your organisation.
Key configuration details
  • This value is defined using the Integration Student field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Integration Student field is selected. Otherwise, this value is N.
ESLFlagWhether the student's first language is not English.
Key configuration details
  • This value is defined using the English 2nd Language field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the English 2nd Language field is selected. Otherwise, this value is N.
NewArrivalFlagWhether the student is part of a new arrivals program.
Key configuration details
  • This value is defined using the New Arrivals Program field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the New Arrivals Program field is selected. Otherwise, this value is N.
LOTEBackgroundFlagWhether the student's home language is not English.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

FullFeeFlagWhether the student is paying full fees.
Key configuration details
  • This value is defined using the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.
  • This value is Y when the Full Fee Paying field is selected. Otherwise, this value is N.
EMAFlagWhether the student receives an education maintenance allowance.
Key configuration details
  • This value is defined using the Education Maintenance Allowance field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This value is Y when the Education Maintenance Allowance field is selected. Otherwise, this value is N.
ReligionCodeReligion of the student.
Key configuration details

Note: You must load CEO values into the luReligion lookup table to correctly populate the Religion field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

CountryOfBirthCodeCountry of birth of the student.
Key configuration details

Note: You must load CEO values into the luCountry lookup table to correctly populate the Country of Birth field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

InitialSchoolingYearYear the student first attended your organisation.
Key configuration details
HomeLanguageCodeCode used for the home language of the student.
Key configuration details

Note: You must load CEO values into the luLanguage lookup table to correctly populate the Home Language field. For information about loading lookup tables for external systems, see Loading lookup tables for external systems.

PreviousSchoolCodeSchool code identifying the student's previous school.
Key configuration details
  • This value is defined using the SchoolCode field on the External tab of Current Student Maintenance. See