Community Maintenance - Other tab

se the Other tab to maintain information about a community member, including:

  • date and country of birth, nationality and language used in birth country
  • religion and parish
  • maiden name
  • suffix such as Junior or Senior
  • overriding default mail addressing and salutation formats
  • barcoding and login details used on campus.

 Opening the Other tab

To open the Other tab:

  1. Select Module > Community Maintenance from the main menu.
    The Set Community Search Criteria window is displayed.

    You can also access the Set Community Search Criteria window by clicking

  2. Search for the community member. See Searching for community members.
    The Constits tab of the Community Maintenance window is displayed.
  3. Click the Other tab.
    The Other tab of the Community Maintenance window is displayed.

Community Maintenance - Other tab fields and buttons



Date of Birth

Community member's date of birth.


Community member's religion. Examples include:

  • Agnostic
  • Anglican
  • Buddhist
  • Catholic
  • Christian
  • Church of England
  • Greek Orthodox
  • Hindu
  • Jewish
  • Lutheran
  • Muslim
  • Protestant
  • Scientologist
  • Uniting Church.


Community member's parish, if applicable.


Nationality of the community member, if different from your country.

Nationality 2

Second nationality for citizens with dual nationality.

Country of Birth

Community member's country of birth, if different from your country.

Home Language

Language spoken in the community member's home, if different from the majority language in your country.


Suffix attached to a person's name.

For example, Eddie James Jr or Joe Smith III.

Prev Surname

Use when a person has changed their surname.

For example, the maiden name of a past student who has married and taken the name of her husband.

Override Mail Format

Preferred style for addressing mail (postage), if the default style is not suitable. Several styles of addressing couples are available, or the primary community member only can be addressed.



Override Salutation Format

Preferred style of salutation, if the default style is not suitable. For example, greetings used at the start of a letter. Styles include:

• Formal
• Honorary



As mailing name, no initials. For example, if the mailing name is Mr J. Smith, this becomes Mr Smith.


As mailing name, '&' and 'and'. For example, Mr and Mrs Smith.


Title and initials.


Used for barcoding applications within your organisation.

For example, book shop sales.

External Registration Number

Registration number sourced from an external system.

Note: You can re-label this field using the ExternalRegNumber:Caption configuration setting. See ExternalRegNumber_Caption configuration setting.

Note: You can make this field read-only using the ExternalRegNumber:ReadOnly configuration setting. See ExternalRegNumber_ReadOnly configuration setting.

Network login

Login name assigned to the community member to log in to your organisation's computer network.

Dietary Requirements

Community member's dietary requirements.

For example, allergies and religious prohibitions.

Note: You can type the requirements manually in the memo area or select a requirement from the drop-down list. See luDietaryRequirement lookup table.

Physical Requirements

Community member's physical requirements if the community member requires some form of assistance.

For example, wheelchair access.


Status of the community member's WWC (working with children) check.

The status that is used at your organisation depends on the requirements of your jurisdiction and the person's role. The typical settings are:

  • Not Selected.
  • Applied. An application is pending.
  • PassPaidWork. The person is registered to work with children.
  • PassVolunteer. The person is registered to work voluntarily with children.
  • IntNegNot. The person is not permitted to work with children unsupervised until further notice. For example, when a person is working with adults exclusively and they have not applied for a WWC check.
  • NegNot. The person is not permitted to work with children unsupervised.

Expiry Date

Expiry date of the current WWC check registration.

Registration Number

WWC check registration number.

Verified Date

Date the community member was verified.

Needs Current WWC

Whether the community member needs a current WWC check.




Click to use the Enter Pre 1900 Date window to add a date of birth before 1900. Use instead of the Date of Birth field.

Change the person's community portal account and password.

Process a batch file for managing a group of community portal login details.

Delete the person's community portal account.