Import_Export Student Data - STATS tab

Use the STATS tab to export student attendance data for the Department of Education, Skills and Employment. See Exporting the STATS file.

Export file structure

For each year level, student attendance is reported against:

• Year level (1 to 10, 11MINUS - 11 years and younger, or 12PLUS - 12 years and older)

• Gender (M, F or X)

• STATS Indigenous Student Type (T – Total students including Indigenous students; or I – Indigenous students only).

Each combination of these fields is called a cohort. For example, this is the Year 7 | Male | Total students cohort:

Open

There are six possible cohorts per year level:

• Total male students (including indigenous students)

• Total female students (including indigenous students)

• Total other gendered (X) students (including indigenous students)

• Indigenous male students only

• Indigenous female students only

• Indigenous other gendered (X) students only.

Overview of the Report Logic

When the export is run, Synergetic calculates:

• Total number of school days between the Start Date and End Date fields (see below) using the timetabled days set up on the Timetable Definition tab of Timetable Maintenance. See Timetable Maintenance - Timetable Definition tab.
  
  Note: Holidays or any day set up as D0 on the Calendar Events tab of Timetable Maintenance are excluded. See Timetable Maintenance - Calendar Events tab.
  
  
  

• Total percentage of student absences between the Start Date and End Date fields (see below) for each cohort by adding up daily absence percentages for each student.
  
  Note: Daily absence percentages are calculated by taking the duration of absence events entered on the Absence Events Maintenance window as a percentage of the total day defined using the TimeFrom and Time To fields (excluding recess and lunch) on the Timetable Definition tab of Timetable Maintenance.
  
  Note: Schools that only mark attendance twice daily need to use the Override Minutes field on the Timetable Definition tab of Timetable Maintenance to enter the total minutes for the morning and afternoon periods. See Timetable Maintenance - Timetable Definition tab.
  
  

You can click the link below to view inclusion criteria that determine when students are included in the report.

Exclusion criteria

You can click the link below to view exclusion criteria that determines when students are excluded from the report.

Report Values

You can click the links below for an explanation for each data column in the 2022 STATS export, as required by DESE (Schools Hub) and Catholic Education Victoria.

Import/Export Student Data - STATS tab key fields and buttons
Fields