Key current students reports

There are a number of standard reports available to you to help you manage your current students. See the folder of Crystal Reports supplied to your organisation.

To access these reports, select Module > Students > Student Crystal Reports Available. See Running reports in the Introduction manual for general information on how to run reports in Synergetic.


Description of key reports



Confirmation Period Summary

Generates a summary of a selected confirmation period including:

  • Configuration details defined using the luConfirmationOfDetailsDates lookup table. See luConfirmationOfDetailDates lookup table.
  • My Details groups to be confirmed by students
  • My Details groups to be confirmed by student contacts
  • Community members included in the confirmation period
  • Summary of confirmed and unconfirmed My Details groups.

See Running the Confirmation Period Summary report.

Tip: You can select the Show details field to include additional information.

Note: You will see the following notification if the selected confirmation period has no groups for its participants to confirm. You can rectify this issue by selecting groups using the luConfirmationOfDetailsDates lookup table. See luConfirmationOfDetailDates lookup table.

Student Attendances

List of the classes attended by each student.

Note: Victorian organisations can produce this report to fulfil the VRQA requirement to maintain an enrolment register.

Student Attendances by Class

List of student attendance for each class.

Student Census

Counts males and females in each year level by age.

Student Census – Combined Style

This report is used for government reporting. It counts by year level and age, counts by year level for full-time students, full-fee and so on.

Student Census - Australian Non-Government School

Used for reporting Australian Non-Government Schools Census data to the Australian Government.

Note: You need to have access the STUCENS3 security permission to view this report. See Running the Student Census - Australian Non-Government Schools report.

Student Confirmation Individual

Lists confirmed and unconfirmed confirmation groups for each student. See Running the Student Confirmation Individual report.

Student Contact List - All Contacts

All contact names and addresses. Includes emergency contacts, doctors and can also print student classes.

Student Conf of Enrolment Details with Legal reqs

This is mostly used in the junior school to indicate court orders. It shows the contact details, used for re-enrolment.

Student Confirmation of Enrolment Details (Large)

Prints all medical information and contact details for the student. Used as a re-enrolment form (5 pages).

Student Disability Adjustment

List an overall count of students with disabilities ordered by disability and adjustment level.

Note: Disability adjustment levels and categories are populated based on the SynergyMeaning field on the luDisabilityAdjustmentLevel and luDisabilityCategory lookup tables. Records without a SynergyMeaning are reported as either No Adjustment Level or No Disability Category. See:

• luDisabilityAdjustmentLevel lookup table
 luDisabilityCategory lookup table.

Student Enrolment Register

Western Australian organisations are legally required to maintain an enrolment register that is capable of being reproduced in written form.

Use this report to generate a list of enrolled students and their key details including:

  • name
  • date of birth
  • entry date
  • leaving date
  • immunisation form status
  • Medicare number.

Student Ins & Outs

Students entering and leaving your organisation for a specified date range.

Student Ins & Outs (with Future & Past Students)

Provides details of the students arriving or leaving your organisation, including future and past students, for the selected period.

Select the date range and optional selections on the Student Ins & Outs (with Future and Past Students) selection window.

In the following example, the report lists students arriving during the selected period.

The report uses the vStudentsCurrentPastFutureCombined view which is a union of FutureStudents, Students and PastStudents tables.

Students Leaving the School

Simple list of students with a status of LEFT, LOA of LEAVING.

Student Status Errors

Highlights data entry issues listing students where the status is possibly incorrect.

Student Summary by Campus & Level

Graphical representation of students by year level.

Student Summary (Billing Breakdown)

Separate boarders and full-fee payers.

Student Work Experience - QLD

Report required for the Work Experience Agreement in the format required by Education Queensland.

Select the employer or tagged employers and optional selections on the Student Work Experience - QLD selection window.

In the following example, the Work Experience Agreement is formatted with the relevant data.