Import_Export Student Data - NZQA tab

Use the NZQA tab to:

  • import the standards file
  • export student details to the New Zealand Qualifications Authority
  • export student addresses to the New Zealand Qualifications Authority.

Note: You must map outbound Synergetic lookup table values to New Zealand values using the NZMOE - New Zealand Ministry of Education external system settings on the Interface Settings window. Using the Interface Settings window.

 Opening the NZQA tab

To open the NZQA tab:

  1. Select Module > Students > Student Data Import/Export from the main menu.
    The WA SCSA tab of the Import/Export Student Data window is displayed.
    Tip: You can also access the student import and export functions by clicking .
  2. Click the NZQA tab.
    The NZQA tab is displayed.

Import/Export Student Data - NZQA tab key fields and buttons
Fields

Field

Description

Action

















Select an action to perform.

ActionDescription

Import standards file

Import a standards file.

 Click to view field configurations

Import Standards File
The following lists the fields of the NZQA Standards file and their database import destination in Synergetic, and where they can then be seen within Synergetic post-import.

Column

Heading

(NZQA Field Name)

NZQA Comments: 
1Standard Number

DAS Standard number

Example: *5340*
Configuration

Field is imported into the the Synergetic Database field StandardNumber of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Number field of 

Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.
See Current Student Maintenance - NCEA tab.

2Standard Version

DAS Standard Version number

Example: *3*

Field is imported into the the Synergetic Database field StandardVersion of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Version field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

See Current Student Maintenance - NCEA tab.

3Standard Type

U=Unit Standard
A=Achievement Standard
S = Scholarship


Field is imported into the the Synergetic Database field StandardType of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Type field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. See Current Student Maintenance - NCEA tab.

See Current Student Maintenance - NCEA tab.

4Standard TitleTitle of Standard

Field is imported into the the Synergetic Database field StandardTitle of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Title field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

See Current Student Maintenance - NCEA tab

5Level

Level of Standard

Example: *3*

Field is imported into the the Synergetic Database field Level of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Level field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

See Current Student Maintenance - NCEA tab

6Credits

Field is imported into the the Synergetic Database field Credits of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Credits field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

7Field Code

DAS Field code of Standard

Example: *72*

Field is imported into the the Synergetic Database field FieldCode of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Field Code field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

8Field NameDAS Field name of Standard

Field is imported into the the Synergetic Database field FieldName of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Field Name field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

9Subfield Code

DAS Sub-field code of Standard

Example: *299*

Field is imported into the the Synergetic Database field SubfieldCode of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Subfield Code field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

10Subfield NameDAS Sub-field name of Standard

Field is imported into the the Synergetic Database field SubfieldName of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Subfield Name field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

11Domain Code

DAS Domain code of Standard

Example: *1059*

Field is imported into the the Synergetic Database field DomainCode of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Domain Code field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

12Domain NameDAS Domain name of Standard

Field is imported into the the Synergetic Database field DomainName of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Domain Name field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

13L1 Numeracy

Indicates if the standard counts towards Level 1 Numeracy

Values:
C = Corequisite
T = Numeracy Transition List

N = Not Applicable

Field is imported into the the Synergetic Database field L1Numeracy of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the L1 Numeracy field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

14L1 Literacy

Indicates if the standard counts towards Level 1 Literacy

Values:
C = Corequisite
T = Literacy Transition List Only
M = Te Reo Matatini Transition List Only
X = Standard is on both Literacy and Te Reo Matatini Transition Lists
N = Not Applicable


Field is imported into the the Synergetic Database field L1Literacy of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the L1 Literacy field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

15Assessment Method

Indicates the assessment method of the Standard

Values
I=Internally assessed

E=Externally assessed

Field is imported into the the Synergetic Database field AssessmentOption of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Assessment Option field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

16Achieved/Merit/Excellence Permissible

Indicates the maximum result allowable for a Standard.

Values:

N (Not Applicable) e.g. Scholarship
A (Achieved) 
M (Achieved with Merit)
E (Achieved with Excellence)


Field is imported into the the Synergetic Database field MeritPermissible of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Merit Permissible field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

17Translated Paper Available

Indicates if a translated exam paper is available for a Standard

Values:Y / N

Field is imported into the the Synergetic Database field TranslatedPaperAvailable of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Translated Paper Available field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

18Answer in Te Reo Māori

Indicates if a standard can be answered in te reo Māori, including internally assessed standards

Values: Y / N

Field is imported into the the Synergetic Database field TeReoAnswerPermissable of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Te Reo Answer Permissable field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

19Context

Indicates if a standard must have a context

Values: Y / N


Field is imported into the the Synergetic Database field Context of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Context field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

20Last Assessment Date

Indicates last assessment date of standard version

Format: dd/mm/ccyy

Field is imported into the the Synergetic Database field LastAssessmentDate of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the LastAssessmentDate field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

21UE Numeracy

Indicates if the standard counts towards UE numeracy

Values:
A = (unit stds) 26623,26626 and 26627 only
B = (new Achievement stds (AS) only

N = Not applicable

Field is imported into the the Synergetic Database field UENumeracy of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Numeracy field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

22UE Literacy Read

Indicates UE Literacy Read standard

Values: Y / N

Field is imported into the the Synergetic Database field UELiteracyRead of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UELiteracyRead field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

23UE Literacy Write

Indicates UE Literacy Write standard
Values: Y / N


Field is imported into the the Synergetic Database field UELiteracyWrite of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Literacy Write field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

24UE Māori Literacy Read

Indicates UE Māori Literacy Read standard

Values: Y / N

Field is imported into the the Synergetic Database field UEMaoriLiteracyRead of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Maori Literacy Read field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

25UE Māori Literacy Write

Indicates UE Māori Literacy Write standard

Values: Y / N

Field is imported into the the Synergetic Database field UEMaoriLiteracyWrite of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Maori Literacy Write field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

26Assessment Request Indicator

Indicates available types for the given standard and assessment opportunity.
Example: 1=DE|PE;2=DE|PE;3=DS

Available Assessment Request Types:
DE = Digital Exam
PE = Paper Exam
DS = Digital Submission
PS = Physical Submission

The first Assessment Request Type should be the default available to schools.


Field is imported into the the Synergetic Database field AssessmentRequestIndicator of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Assessment Request Indicator field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

27Assessment Session Code

Indicates the assessment session for each externally assessed standard.

This includes non-exam-based external assessment.

Example: *L1-CHEM*

Not currently imported.

28Digital Practice Exam Available

Indicates if an externally assessed digital exam standard is available for Digital Practice Exam

Values: Y/N

Field is imported into the the Synergetic Database field Digital Practice Exam of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Digital Practice Exam field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab

29Assessment Opportunities


Indicates the maximum number of assessment opportunities available for externally assessed standards.


Field is imported into the the Synergetic Database field AssessmentOpportunities of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Assessment Opportunities field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window.

Current Student Maintenance - NCEA tab




-Standard LanguageStandard Language was removed by NZQA years ago and no longer appears in the Standards Import File but the field still exists in dbo.SubjectAssessmentNCEAStandards for historical purposes.

Export entries and results file

Export an entries and results file

Import National Student Number File

Import a file that contains a list of students and their corresponding National Student number.

Note: If the student details on this file match the studies code or student details of an existing student in the Synergetic system, the National Student number is automatically added to the current student record. See Current Student Maintenance - Codes tab.If there are no exact matching students in the Synergetic system the Find Matching Student window displays showing possible matches. If none of these students match exactly, click Skip to continue with the import.

Import Student Billing Details File

Import student billing details.

Import Student Results File

Import student results.

Import Student Results File (External)

Import an external student results file.

Import Context Codes File

Import context codes.

Import School Accreditation File

Import school accreditations.
Preview Error Listing Only

Select this field to preview the error listing without processing the export. 

Note: This field is only displayed when the Export Entries and Results File action is selected.

School Number

Unique school number assigned to your school by the NZQA.

Note: This field is only editable when the Export Entries and Results File action is selected.

Provider Code

Unique provider number assigned to your school by the NZQA.

Note: This field is only editable when the Export Entries and Results File action is selected.

Location

Unique location number assigned to your school by the NZQA.

Note: This field is only editable when the Export Entries and Results File action is selected.

Year Level From/ToRange of year levels to export.
Process DateDate the export was completed.
Set Blank Result Dates To

Select a date to populate blank result dates with the selected date.

Note: This field is only editable when the Export Entries and Results File action is selected.

Default Assessment Opportunity for Externally Assessed Standards to 1

Externally assessed standards must have an assessment opportunity.

If entering this information manually (see Current Student Maintenance - NCEA tab) or setting it in bulk (see Setting NCEA standards in bulk) is too time consuming, so you can select this field to default the value of the Assessment Opportunity field to 1 for all externally assessed standards.

Create Assessment Area for Secondary Course Endorsements

Select to create a subject assessment area for subject assessments with codes that match secondary course numbers in the import. The created subject assessment area will have:

  • a result type with a SynergyMeaning of NCEASCE
  • Print on report field deselected
  • Force read only field selected.

See Subject Assessment Area Maintenance - Area bar - Area tab.

Note: This subject assessment area is only created when the subject assessment does not already have a subject assessment area with a SynergyMeaning of NCEASCE.

Note: This field is only displayed when the Import Student Results File action is selected.

Version Update

Unique version numbers which get updated on a regular basis.
Also see Force Version Update below.
Select or clear the relevant check boxes:

  • External Standards
  • Internal Unit Standards
  • Internal Achievement Standards
  • Other Standards.

Force Version Update

Select to enable editing of the Version Update check boxes.

File Name

Name of the import file.

Progress

Progress of the import.

Buttons

Button

Description

Select the file location.

Reprint the latest standard version.