Current Student Maintenance - School tab

Use the School tab to:

maintain key schooling information including campus, form and year
allocate students to forms, houses and tutor groups after the academic year is created
maintain a summary of out of hours school care
maintain current and next year status, including dates when leaving and possibly returning. See Current Student Maintenance - School tab - Status sub-tab.
maintain extra leaving information, if you are a New Zealand school. See Current Student Maintenance - School tab - Extra Leaving Information sub-tab.

How to:

New Zealand schools can upload student transfer data in:

Real time. See Uploading student transfer data in real time.
Batch. See Import/Export Student Data - ENROL Batch Process tab.

Opening the School tab

To open the School tab:

Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.

Tip: You can also access the current student functions by clicking .
Search for the student. See Searching for existing students in the Current students manual.
Click the School tab.
The School tab of the Current Student Maintenance window is displayed.

Current Student Maintenance - School tab key fields and buttons

Current School area fields and buttons

Fields

Field	Description
Campus	Student's campus.
Year Level	Student year level. For NZ MOE roll returns, the Year Level is used for the current year level.
Schooling Year Offset	Schooling year offset against the year level, if the student has advanced, skipped or repeated a year level. For example, a student that has: advanced a year level has an offset of -1 repeated a year level has an offset of +1. For NZ MOE roll returns, the Year Level and Schooling Year Offset are used to determine a student's funding year level. See Funding year levels in the Roll returns manual.
Form	Allocated student form. Note: Maintain the values in the luForm lookup table. See luForm lookup table in the System maintenance manual.
Tutor Group	Allocated student tutor group. For example, students may meet with their tutor before the first period to receive information about forthcoming events and other matters. Note: Maintain the values in the luTutor lookup table. See luTutor lookup tablein the System maintenance manual.
House	Allocated house group. Note: Maintain the values in the luHouse lookup table. See luHouse lookup table in the System maintenance manual.
Learning Pathway	Student's learning pathway. For example, International Baccalaureate. Note: For information about defining learning pathways, see the luLearningPathway lookup table. See luLearningPathway lookup table. Note: This field is used to report student learning pathway selections to the Queensland Curriculum and Assessment Authority (QCAA). This information is included in the Register New Student File, which can be exported for submission to the QCAA using the QCAA tab of the Import/Export Student Data window. See Import_Export Student Data - QCAA tab.
Boarder	Student's residential status. Typical values include: Boarder Day Student Home Stay. Note: You can use the luBoarder lookup table to maintain entries. See luBoarder lookup table in the System maintenance manual. For NZ MOE roll returns, the boarding status of students is required. That is, whether or not they are a boarder. This also affects the student's zoning status; a student boarding at the school hostel cannot be out-of-zone, so Zone Status is set to Not applicable. See Current Student Maintenance - NZMOE tab, Zone status in the Roll returns manual.
Boarding House	Boarder's residence, if applicable.
FTE	Full-time equivalent, if student is not full- time. For NZ MOE roll returns, the FTE is used to determine a student's part-time or full-time status when fixing errors. See Roll return errors and warnings in the Roll returns manual. For NZ MOE roll returns, FTE is calculated by adding together class contact hours, dividing by 20 and rounding to one decimal point. For NZ MOE roll returns, FTE must be 1.0 for all students in Years 1-8 and all students aged <16 in Year 9 above unless the student is an external student (that is, student type EM). The Important Data Change window is displayed when the field is changed in New Zealand schools. Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).
Locker Book	Locker number.
Locker Other	Additional locker number, if required.
Calibre Mark	Special result reporting, if applicable. Only used in Custom Result Calc Proc. Can be used in some result standardisation calculations.
Applied for Funding	Select to indicate that your organisation has applied for government funding for the selected student. Note: This field is used in the LNSLN export. See Import_Export Student Data - CEO tab.

Tip: Import the Form OR the Tutor Group information from your timetabling software using the Timetable Import Program. See Importing and exporting timetables in the Curriculum manual.

Buttons

Button	Description
	Display the history of changes to data on the School tab.

School Care area fields

Field	Description
Creche	Select if the student attends creche at your organisation.
Before School	Select if the student attends before school care at your organisation.
After School	Select if the student attends after school care at your organisation.

Status sub-tab fields

For more information about these fields, see Current Student Maintenance - School tab - Status sub-tab.

Extra Leaving Information sub-tab fields

For more information about these fields, see Current Student Maintenance - School tab - Extra Leaving Information sub-tab.