Current Student Maintenance - Classes tab

Use the Classes tab to maintain academic and co-curricular classes the student is enrolled in at your organisation.

For academic classes, either:

import this information through the timetable import program
use Class Maintenance to add, view and edit class information.

Opening the Classes tab

To open the Classes tab:

Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.

Tip: You can also access the current student functions by clicking .
Search for the student. See Searching for existing students in the Current students manual.
Click the Classes tab.
The Classes tab of the Current Student Maintenance window is displayed.

Current Student Maintenance - Classes tab key fields and buttons
Fields

Field	Description
File Type	Type of class. For example: academic classes music classes sport and so on. Tip: Set the File Type to blank to show all types of classes for the student.
Year/Term	Year and term when the student attended the class.
Show All Non Academic	Select to display all non-academic classes for the selected period. Note: This displays all file types except A.
Assessable Only	Select to only display classes with an Assessable flag set.
Active Only	Select to only display classes that the student is enrolled in at the current date, using the start and stop dates against a student's class.

Buttons

Button	Description
	View a different year and term. Note: When you click , the following window is displayed. You can either select the year and term, select All Available Years, select All Terms in that Year or click Default to view the default year and term. Note: Different organisations may have terms, semesters or other cycles.

Grid area fields and buttons

Field	Description
Seq	Order that the classes are displayed in. Classes with smaller numbers are displayed higher in the list. Note: This column is only displayed if you click .
Class	Class code.
Description	Class description. Note: The description is obtained automatically from the Class Maintenance module.
Status	Whether the student has completed the requirements for the class. Note: This field is normally used for external study or co-curricular classes. It can also be used for charging purposes. See Making adjustments for students not attending classes in the Debtors manual.
Staff	Staff code for the staff member taking the class.
Adjust	Any adjustments made to the number of class sessions being undertaken. For example, make a negative adjustment for a co-curricular class to give the student a refund for missed classes. See Making adjustments for students not attending classes in the Debtors manual.
Assess	Select if the class is assessable.
Start	Date the student commenced the class. Note: In the full version of Synergetic, you can maintain class start and stop dates using the timetable import function or change an entry from the Classes tab.
Stop	Date the student withdrew, if applicable. Note: In the full version of Synergetic, you can maintain class start and stop dates using the timetable import function or change an entry from the Classes tab.
Overall 1 /Overall 2	Calculated (special) fields that show the result of the assessment areas that are designated as: Overall Seq is equal to 1 on the assessment area Overall Seq is equal to 2 on the assessment area, respectively. In the following example, the overall results for the S/AC341 accounting class are shown for the student. The Overall Seq field is maintained on the Area sub-tab of Subject Assessment Maintenance. See Subject Assessment Maintenance - Area tab - Area sub-tab in the Synergetic Assessments and reports manual.
Course	Course that the class is linked to, if the student is taking a course with one or more classes set up against it. In the following example, course S/CU101 (Cultural Studies) has several classes set up against it. These are maintained on the Classes tab of Course Details Maintenance window for the student. See Course Details Maintenance - Classes tab (Current students). Tip: Select the course and click on the Courses tab to open the Course Details Maintenance window.
PTI Request	Description of the parent teacher interview request status. Note: This field is not editable. The value of this field can be maintained using the Modify Student Class Details accessed by clicking .

Buttons

Button	Description
	Launch the Class Maintenance window for the selected class. You can view or update teacher, student or timetable details for the class. This is useful for viewing a list of students in the class. See Maintaining classes in the Assessments and reports manual.
	Add one or more classes to the student's list. The new classes are appended to the end of the list. See Adding student classes in bulk. Tip: You can also use the Insert button to add classes to a student's list.
	Modify the student's class details for the selected class. See Modifying student class details (current students). Tip: You can also double click the selected class to modify the details.
	Insert a class before the highlighted class, by selecting from the list of classes available. Tip: Use this function to insert new classes where the sequence is relevant. You can also use Bulk Add to add new classes to a student's list.
	Delete the student from the selected class.
	Move the class to a different position in the sequence of classes for the student, by specifying a new sequence number.
	View or maintain student results for the assessable class selected. See Maintaining student results in the Assessments and reports manual.
	Launch the Class History window to view past modifications made to the student's class details for the selected class.