Current Student Maintenance - Entry tab

Use the Entry tab to maintain details of:

  • when a student first started at your organisation
  • their previous school or learning organisation
  • how they found out about your organisation.

 Opening the Entry tab

To open the Entry tab:

  1. Select Module > Students > Current Student Maintenance from the main menu.
    The Set Current Student Search Criteria window is displayed.

    You can also access the current student functions by clicking

  2. Search for the student. See Searching for existing students in the Current students manual.
  3. Click the Entry tab.
    The Entry tab of the Current Student Maintenance window is displayed.

Current Student Maintenance - Entry tab key fields

Entry area fields




Campus where the student started at your organisation.

Application Date

Date the application was received.

Enquiry Date

Date the first enquiry was received.

Year Level

Year level the student was enrolled in when they started at your organisation.

Entry Date

Date the student entered your organisation.

For NZ MOE roll returns, the Entry Date is used for the First Attendance date. This field is used in conjunction with the Leaving Date on the School tab to determine the number of students eligible to be counted on the roll return date. See Current Student Maintenance - School tab.

The Important Data Change window is displayed when the field is changed in New Zealand schools.

Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).

Initial Schooling Date

Date the student first attended any school.

For NZ MOE roll returns, the Initial Schooling Date is used for the First schooling date. This field is used to establish most students' funding year level. See Funding year levels in the Roll returns manual.

If the first date at school is unknown, calculate the Initial Schooling Date as Date of Birth plus 6 years. This might occur when a student is a refugee or home schooled. For the student's Date of Birth, see Current Student Maintenance - Personal tab.

Pre Entry Comment

Comments before the student was accepted at your organisation. For example, special achievements of the student before entering.

Source area fields



Source of Enquiry

How the person making the enquiry became aware of your organisation.

Source of Enquiry Comment

Any notes or comments. For example 'Referred by the Smiths, who have three children currently at the school'.

Previous School

Student's previous school, if applicable. For NZ MOE roll returns, this is the previous school attended by the student. The list of schools is supplied by the NZ MOE. This only applies to full-time and regular year 7 and year 9 students, specifically:

  • year 7 students at intermediate schools, restricted composite schools and secondary schools (year 7-15)
  • year 9 students at secondary schools (year 9-15).

Country of Application

Country from which the application is received, if different from your organisation's. That is, overseas students.

Note: Use the luCountry lookup table to maintain the values. See luCountry lookup table in the System maintenance manual.

Enquiry Campaign

Campaign that the enquiry is in response to.

Note: Use the luEnquiryCampaign lookup table to maintain the values. See luEnquiryCampaign lookup table in the System maintenance manual.