Current Student Maintenance - Courses tab

Use the Courses tab to maintain details of courses that the student is enrolled in.

Note:
Tertiary institutions often use courses whilst schools generally use classes. See the Classes tab.Classes can be grouped into courses if required, and can be used where a school offers external courses under various payment options.


You can:

  • List courses a student is enrolled in.
  • Review the summary of financial information for the courses.
  • Maintain student course details.

See Maintaining details of a student's course.

 Opening the Courses tab

To open the Courses tab:

  1. Select Module > Students > Current Student Maintenance from the main menu.
    The Set Current Student Search Criteria window is displayed.

    Tip:
    You can also access the current student functions by clicking
    .

  2. Search for the student. See Searching for existing students in the Current students manual.
  3. Click the Courses tab.
    The Courses tab of the Current Student Maintenance window is displayed.


Current Student Maintenance - Courses tab key fields and buttons
Fields

Field

Description

File Type

Filter based on the file type of the courses. See File types in the Introduction manual.
Courses can be either academic or co-curricular. You can:

  • Do nothing to display academic courses (file type A) by default.
  • Select the Not Selected option, from the drop-down list, to display courses of all file types.

  • Change the file type selection to view courses in other areas.

Show Financial

Also display financial details about the course.


Note:
Click
and click the Payment tab to view more financial details in the Course Details Maintenance window.

Grid area fields
The fields displayed depend on whether the Show Financial field is selected or not.

Field

Description

Type

File type for the course.

Course Code

Abbreviation for the course.

Description

Description of the course. This is populated from Course Maintenance.

Status

Current course status for the selected student. To maintain the status, either click:

  •  and update the Status field
  • and update the Course Status field on the Enrolment tab.

Linked Course

Prior course that this course is linked to, if applicable.
To maintain the status, click and update the Prior Course field on the Enrolment tab.

Status Date

Date the course status was updated. To maintain the date, either click:

  •  and update the Date field
  • and update the Date field on the Enrolment tab.

Start Date

Start date of the course.

End Date

End date of the course.

Total Fees

Cost of the course. This field and the following three are only displayed if the Show Financial field is selected. See Show Financial below.

Charged

Total the student is charged for the course.

Paid

Amount paid for the course to date.

Owing

Amount owing for the course.


Buttons

Button

Description

Launch Course Maintenance for the selected course. See Maintaining courses in the Curriculum manual.

Tip: You can double click on the selected course in the grid, to display the Course Details Maintenance window. See Maintaining details of a student's course.


Add a course being undertaken by the student. See Maintaining details of a student's course.

Modify the:

  • course status
  • date that the new status applies
  • description that applies to the student's course.

Note: Also available on the Enrolment tab of Course Details Maintenance. See Course Details Maintenance - Enrolment tab (Current students).

Tip: You can double click on the selected course in the grid, to display the Course Details Maintenance window. See Maintaining details of a student's course.

Delete the highlighted course from the student's courses.

Maintain the course details for the selected student. See Maintaining details of a student's course.