South Australian schools can use the SA GOV tab of the Import/Export Student Data window to export the Persistent Non-Attendance Report required by the South Australian Government.
Note: You must set the Value of the RegionCode configuration setting to SA to view this tab. See RegionCode configuration setting.
Note: You must map outbound Synergetic lookup table values to the values expected by the South Australian Government. For more information about the demographic mapping requirements of each state, see Using the Interface Settings window.
Opening the SA GOV tab To open the SA GOV tab: - Select Module > Students > Student Data Import/Export from the main menu.
The Import/Export Student Data window is displayed.
Tip: You can also access the student import and export functions by clicking  .
- Click the SA GOV tab.
The SA GOV tab of the Import/Export Student Data window is displayed.
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Import/Export Student Data - SA GOV tab key fields and buttons
Fields
Field | Description |
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| Year | File year to process. |
| Term | Term. Note: The Term field pre-populates the Date From/To fields (see below), but it does not determine the students included in the import. |
| Campus | Campus to process. |
| Process Type
| Type of file to process. Note: Currently, you can only process the Persistent Non-Attendance Report. |
File | Configuration |
Persistent Non-Attendance Report | Persistent Non-Attendance Report inclusion criteria | Field | Description | See... |
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| Term | Students are included if they have been enrolled at your organisation at any stage of the selected Term. | Above | | Absence Type | Students are included when they have 10 or more days of unauthorised absences. Note: Absences are treated as unauthorised absences when the entered absence has an absence type mapped to one of the following SAGOV values: - N (Not Approved)
- U (Unexplained)
- Z (School following up).
For more information, see the field configurations below. | Recording absence slips |
Persistent Non-Attendance Report field configurations
| Column | Heading | Description |
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| A | School Name | Name of your school. | | Configuration |
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| | B | Student Address | Full home address of the student. | | Configuration | | | C | Family Name | Surname of the student. | | Configuration | | | D | First Names | Given names of the student. | | Configuration | | | E | Date of Birth | Date of birth of the student. | | Configuration | | | F | Year Level | Year level of the student. | | Configuration | | | G | Total No. Unauthorised Days Absent | Total number of unauthorised days that the student was absent. Students are included when they have 10 or more days of unauthorised absences. | | Configuration |
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- This field value is the total of the following three columns.
| | H | Code N (not approved) | Total number of days the student was absent with an absence type of N (Not approved). | | Configuration | - Absences count towards this total when they have an absence type mapped to the SAGOV value of N (Not approved).
- You can map luAbsenceType values to SAGOV values using the SAGOV interface setting. See Using the Interface Settings window.
- Once mapping is complete, absences are recorded towards this total when they are entered with an Absence Type field value mapped to the SAGOV value of N (Not approved). See Recording absence slips.
| | I | Code U (Unexplained) | Total number of days the student was absent with an absence type of U (Unexplained). | | Configuration | - Absences count towards this total when they have an absence type mapped to the SAGOV value of U (Unexplained).
- You can map luAbsenceType values to SAGOV values using the SAGOV interface setting. See Using the Interface Settings window.
- Once mapping is complete, absences are recorded towards this total when they are entered with an Absence Type field value mapped to the SAGOV value of U (Unexplained). See Recording absence slips.
| | J | Code Z (School Following Up) | Total number of days the student was absent with an absence type of Z (School Following Up). | | Configuration | - Absences count towards this total when they have an absence type mapped to the SAGOV value of Z (School Following Up).
- You can map luAbsenceType values to SAGOV values using the SAGOV interface setting. See Using the Interface Settings window.
- Once mapping is complete, absences are recorded towards this total when they are entered with an Absence Type field value mapped to the SAGOV value of Z (School Following Up). See Recording absence slips.
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| Date From/To | Select a date range to include all qualifying absences within the specified range. Note: These fields are automatically populated with the required term dates based on the term selected in the Term field (see above). |
| Year Level From/To | Select a year level range to include all students within the specified range. |
| Include External Students | Select this field to include students enrolled at another school that are undertaking classes at your organisation. Note: Students are treated as external students when their student status on the Status sub-tab of the School tab of Current Student Maintenance has a SynergyMeaning of EXTERNAL. See Current Student Maintenance - School tab - Status sub-tab. |
| Filename | Filename and location. |
| Progress | Progress bar for the export. |
Buttons
Button | Description |
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| Browse to select a file location. |
| Export the Persistent Non-Attendance Report. |
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