Exporting the Demographic file

Summary

Australian schools are required to export state-level demographic data to provide accurate data on student enrolments. State-specific field configurations are provided below.

Please be aware that the following schools have alternative demographic solutions:

Field Configurations

StateField configurations
ACT
 Click to view field configurations


ColumnHeadingDescription
A

SchoolCode

Australian government code identifying the school.

Configuration
Type the school code assigned to your organisation into the School Code field on the Demographic tab of the Import/Export Student Data window.
BACT StudentID

Student identification number.

Configuration

Select an option from the ACT Student ID Field drop-down list to define the field used as the student identification number for the export. You can select:

  • Studies Code
  • Government Student Number.

Note: Students with this field blank in the export do not have the selected student identification option populated on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab.

CSurname

Surname of the student.

Configuration
Type the surname of the student into the Surname field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
DGivenNameGiven name of the student.
Configuration
Type the given name of the student into the first text box of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
EMiddleNameMiddle name of the student.
Configuration
Type the middle name of the student into the second text box of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
FPreferredNamePreferred name of the student.
Configuration
Type the preferred name of the student into the Preferred field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
GYearLevelYear level of the student.
Configuration
Select the year level of the student using the Year Level drop-down list on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
HClassIDForm of the student.
Configuration
Select the form of the student using the Form field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
IGenderGender of the student.
Configuration

Select the gender of the student using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

This field has a value of either:

  • 1 for Male
  • 2 for Female
  • 3 for Intersex or Indeterminate
  • 9 for Not stated.

Note: You need to map luGender values to these ACT Demographic values using the ACTGOVDEMO interface setting. See Using the Interface Settings window.

JDateOfBirthDate of birth of the student.
Configuration
Select the date of birth of the student using the Date of Birth field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
KCountryOfBirthCode used for the country of birth of the student.
Configuration

Select the country of birth of the student using the Country of Birth drop-down list on Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

Note: The actual field value (e.g. 1101 - Australia) is defined using the ExternalSystemCode field of the luCountry lookup table. You need to populate the lookup table values by loading MCEETYA values into the luCountry lookup table. See:

 luCountry lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

L

StudentHomeLanguage

Language spoken by the student at home.
Configuration

Select the home language of the student using the Home Language drop-down list on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

M

IndigenousStatus

Indigenous status of the student.
Configuration

Select the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Flags tab.

This field has a value of:

  • 1 when the Indigenous Student field is selected
  • 2 when the Torres Strait Islander field is selected
  • 3 when both fields are selected.
  • 4 when no fields are selected.
N

MotherHomeLanguage

Code used for the language spoken by the mother at home.
Configuration

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

O

MotherSchoolEducation

Code used for the highest level of school education attained by the mother.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
P

MotherNonSchoolEducation

Code used for the highest qualification level attained by the mother. 
Configuration

Select the highest qualification level of using the Highest Qualification Level field on the relevant Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent or below
  • 3 for Year 11 or equivalent or below
  • 4 for Year 12 or equivalent or below
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

• luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Q

MotherOccupation

Code used for the occupation position of the mother.
Configuration

Select the occupation position of the mother using the Occupation Position field drop-down list on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See:

• luOccupationPosition lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

R

FatherHomeLanguage

Code for the language spoken by the father at home.
Configuration

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1101) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLangauge lookup table. See 

 luLanguage lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

S

FatherSchoolEducation

Code used for the highest level of school education attained by the father.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
TFatherNonSchoolEducation

Code used for the highest qualification level attained by the father. 
Configuration

Select the highest qualification level of using the Highest Qualification Level field on the relevant Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent or below
  • 3 for Year 11 or equivalent or below
  • 4 for Year 12 or equivalent or below
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

• luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

UFatherOccupation

Code used for the occupation position of the father.
Configuration

Select the occupation position of the father using the Occupation Position field drop-down list on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See:

• luOccupationPosition lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

VStudentApartmentNumberApartment number of the student's home address.
Configuration
Populate the Line 1 field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.  
WStudentStreetNumberStreet number of the student's home address.
Configuration
Populate the Line 1 field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab
XStudentStreetNameStreet name of the student's home address.
Configuration
Populate the Line 1 field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab
YStudentHomeSuburbSuburb of the student's home address.
Configuration
Populate the student's suburb into the Suburb field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
ZStudentHomePostCodePostcode of the student's home address.
Configuration
Populate the student's postcode into the Postcode field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
AAStudentHomeStateState of the student's home address.
Configuration
Populate the student's state into the State field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
ABInternationalStudentWhether the student is an international student.
ACStudentFTEFTE of the student.
Configuration

Type the FTE of the student into the FTE field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.

Note: FTE is recorded as the number of days attended. For example, 5 indicates a full-time student.

NTFor information about exporting demographic data, see Exporting the Student Age Census file (NT Demographic).
NSW
 Click to view field configurations


ColumnFieldDescription
A

SchoolCodeAustralian government code identifying the school.

Configuration

Type the school code assigned to your organisation into the School Code field on the Demographic tab of the Import/Export Student Data window.
BStudentIDSynergetic ID of the student.
CSurnameSurname of the student.
Configuration
DMiddleNameMiddle name of the student.
Configuration
  • Type the middle name of the student into the second text box of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum length of characters.
EGivenNameGiven name of the student.
Configuration
  • Type the given name of the student into the first text box of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum length of characters.
FPreferredNamePreferred name of the student.
Configuration
GYearLevelYear level of the student.
Configuration
HFormForm of the student.
Configuration
IGenderGender of the student.
Configuration

This field has a value of:

  • 1 for Male
  • 2 for Female.

Note: You need to map luGender values to these NSW Demographic values using the NSWGOVDEMO interface setting. See Using the Interface Settings window.

JDateOfBirthDate of birth of the student.
Configuration
  • Select the date of birth of the student using the Date of Birth field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum length of characters.
K

CountryOfBirth

Country of birth of the student.
Configuration
  • Select the country of birth of the student using the Country of Birth drop-down list on Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum length of characters.

Note: The actual field value (e.g. 1101 - Australia) is defined using the ExternalSystemCode field of the luCountry lookup table. You need to populate the lookup table values by loading MCEETYA values into the luCountry lookup table. See:

 luCountry lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

LHomeLanguageLanguage spoken by the student at home.
Configuration
  • Select the home language of the student using the Home Language drop-down list on Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum length of characters.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

MIndigenousStatusIndigenous status of the student.
Configuration
  • Select the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Flags tab.
  • This field has a maximum length of characters.
  • This field has a value of:

    - 1 when the Indigenous Student field is selected
    - 2 when the Torres Strait Islander field is selected
    - 3 when both fields are selected.
    - 4 when no fields are selected.
NMotherHomeLanguageCode used for the language spoken by the mother at home.
Configuration
  • Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.
  • This field has a maximum length of characters.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

OMotherSchoolEducationCode used for the highest level of school education attained by the mother.
Configuration
  • Select the highest level of school education using the Highest Secondary Year Level field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.
  • This field has a maximum length of characters.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
PMotherNonSchoolEducationCode used for the highest qualification level attained by the mother.
Configuration
  • Select the highest qualification level using the Highest Qualification Level field on the relevant Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.
  • This field has a maximum length of characters.

This field has a value of:

  • 0 for Not stated/unknown.
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent or below
  • 3 for Year 11 or equivalent or below
  • 4 for Year 12 or equivalent or below
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

QMotherOccupationCode used for the occupation position of the mother.
Configuration

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

R

FatherHomeLanguage

Code used for the language spoken by the father at home.
Configuration
  • Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.
  • This field has a maximum length of characters.

Note: The actual field value (e.g. 1201 ) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

SFatherSchoolEducationCode used for the highest level of school education attained by the father.
Configuration
  • Select the highest level of school education using the Highest Secondary Year Level field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.
  • This field has a maximum length of characters.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
TFatherNonSchoolEducationCode used for the highest qualification level attained by the mother.
Configuration
  • Select the highest qualification level using the Highest Qualification Level field on the relevant Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.
  • This field has a maximum length of characters.

This field has a value of:

  • 0 for Not stated/unknown.
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent or below
  • 3 for Year 11 or equivalent or below
  • 4 for Year 12 or equivalent or below
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

UFatherOccupationCode used for the occupation position of the father.
Configuration
  • Select the occupation position of the father using the Occupation Position  drop-down list on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.
  • This field has a maximum length of characters.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

V

StudentDisabilityStatus

Disability status of the student.
Configuration
  • This value is defined using the Disability field on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This field has a maximum length of 1 character.
  • This field has a value of Y or N.
WSuburb

Suburb where the home address of the student is located.
Configuration
Populate the Suburb field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab
X

InternationalStudent

Whether the student is an international student.
Configuration
  • This field value is defined by selecting International Baccalaureate from the Learning Pathway drop-down list on the Flags tab of Current Student Maintenance
  • This field has a maximum length of 1 characters.
  • This field has a value of Y or N.
YFullFeePayingWhether the student is full-fee paying.
Configuration
Select the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.

QLD
 Click to view field configurations


ColumnFieldDescription
AStudent IDSynergetic ID of the student.
BSchool no

Australian government code identifying the school.

Configuration
  • Type the school code assigned to your organisation into the School Code field on the Demographic tab of the Import/Export Student Data window.
  • This field has a maximum field length of 5 characters.
CYear levelYear level of the student.
Configuration
DFirst nameGiven name of the student.
Configuration
  • Type the given name of the student into the first text box of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum field length of 50 characters.
E

Last name

Surname of the student.
Configuration
  • Type the surname of the student into the Surname field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum field length of 50 characters.
F

Gender

Gender of the student.
Configuration
  • Select the gender of the student using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a value of:

    - M for Male
    - F for Female
    - X for Intersex or indeterminate.

Note: You need to map luGender values to these QLD Demographic values using the QCAA interface setting. See Using the Interface Settings window.

G


Indigenous status

Indigenous status of the student.
Configuration
  • Select the Indigenous Student and Torres Strait Islander fields on the Demographic tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Demographic tab.
  • This field has a value of:

    - 1 when the Indigenous Student field is selected
    - 2 when the Torres Strait Islander field is selected
    - 3 when both fields are selected.
    - 4 when no fields are selected.
H

Country of birth

Code the country of birth of the student.
Configuration
  • Select the country of birth of the student using the Country of Birth drop-down list on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum length of 4 characters.

Note: You need to map luCountry values to these QLD Demographic values using the QCAA interface setting. See Using the Interface Settings window.

I

Main language other than English spoken at home

Code for the language spoken at home by the student.
Configuration
  • Select the home language of the student using the Home Language drop-down list on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field has a maximum length of 4 characters.

Note: You need to map luLanguage values to these QLD Demographic values using the QCAA interface setting. See Using the Interface Settings window.

J

Parent 1 main language other than English spoken at home

Code for the language spoken by the first parent at home.
Configuration

Note: You need to map luLanguage values to these QLD Demographic values using the QCAA interface setting. See Using the Interface Settings window.

K

Parent 2 main language other than English spoken at home

Code for the language spoken by the second parent at home.
Configuration

Note: You need to map luLanguage values to these QLD Demographic values using the QCAA interface setting. See Using the Interface Settings window.

L

Parent 1 parental school education

Code used for the highest level of school education attained by the first parent.
Configuration
  • Select the highest level of school education using the Highest Secondary Year Level field on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.
  • This field has a maximum length of 4 characters.
  • This field has a value of:

    0 for Not stated/unknown
    1 for Year 9 or equivalent or below
    2 for Year 10 or equivalent
    3 for Year 11 or equivalent
    4 for Year 12 or equivalent.
M

Parent 2 parental school education

Code used for the highest level of school education attained by the second parent.
Configuration
  • Select the highest level of school education using the Highest Secondary Year Level field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.
  • This field has a maximum length of 4 characters.
  • This field has a value of:

    0 for Not stated/unknown
    1 for Year 9 or equivalent or below
    2 for Year 10 or equivalent
    3 for Year 11 or equivalent
    4 for Year 12 or equivalent.
N

Parent 1 parental non school education

Code used for the highest qualification level attained by the first parent.
Configuration
  • Select the highest qualification level of using the Highest Qualification Level field on the Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.
  • This field has a maximum length of 4 characters.
  • This field has a value of:

    0 for Not stated/unknown.
    5 for Certificate I to IV (including trades)
    6 for Diploma/Advanced Diploma
    7 for Bachelor Degree or higher
    8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

O

Parent 2 parental non school education

Code used for the highest qualification level attained by the second parent.
Configuration
  • Select the highest qualification level of using the Highest Qualification Level field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.
  • This field has a maximum length of 4 characters.
  • This field has a value of:

    0 for Not stated/unknown.
    5 for Certificate I to IV (including trades)
    6 for Diploma/Advanced Diploma
    7 for Bachelor Degree or higher
    8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

P

Parent 1 occupationCode used for the occupation position of the first parent.
Configuration
  • Select the occupation position of the first parent using the Occupation Position field drop-down list on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.
  • This field has a maximum length of 4 characters.
  • This field has a value of:

    1 for Senior management in large business organisation, government admin/defence, qualified professional
    2 for Other business manager, arts/media/sportsperson, associate professional
    3 for Tradesman/woman, clerk, skilled office/sales/service staff
    4 for Machine operator, hospitality staff, assistant, labourer, related worker
    8 for Not in paid work in last 12 months
    9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values

Q

Parent 2 occupation


Code used for the occupation position of the second parent.
Configuration
  • Select the occupation position of the second parent using the Occupation Position field drop-down list on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.
  • This field has a maximum length of 4 characters.
  • This field has a value of:

    1 for Senior management in large business organisation, government admin/defence, qualified professional
    2 for Other business manager, arts/media/sportsperson, associate professional
    3 for Tradesman/woman, clerk, skilled office/sales/service staff
    4 for Machine operator, hospitality staff, assistant, labourer, related worker
    8 for Not in paid work in last 12 months
    9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

RFull fee payingWhether the student is full-fee paying.
Configuration
  • This field is defined using the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.
  • This field has a value of either:

    - 1 for full-fee paying
    - 2 for non-full-fee paying.

SA

Note: South Australian schools are no-longer required to submit February census data.

 Click to view field configurations


ColumnFieldDescription
ASchool code

Australian government code identifying the school.

Configuration
Type the school code assigned to your organisation into the School Code field on the Demographic tab of the Import/Export Student Data window.
BFirst nameGiven name of the student.
Configuration
Type the first given name of the student into the first text field of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
C

SurnameSurname of the student.
Configuration
Type the surname of the student into the Surname field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
DDate of birth

Date of birth of the student.
Configuration
Select the date of birth of the student using the Date of Birth field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
EGender

Gender of the student.
Configuration

Select the gender of the student using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

This field has a value of either:

  • 1 for Male
  • 2 for Female
  • 3 for Intersex or Indeterminate
  • 9 for Not stated.

Note: You need to map luGender values to these SA Demographic values using the SAGOVDEMO interface setting. See Using the Interface Settings window.

FIndigenous status

Indigenous status of the student.
Configuration

Select the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Flags tab.

This field has a value of:

  • 1 when the Indigenous Student field is selected
  • 2 when the Torres Strait Islander field is selected
  • 3 when both fields are selected.
  • 4 when no fields are selected.
GLBOTE statusWhether the student speaks a language other than English.
Configuration

Select the home language of the student using the Home Language field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

This field has a value of:

  • Y when then student has a home language other than English
  • N when the student has a home language of English.
HYear levelYear level of the student.
Configuration
Select the year level of the student using the Year Level field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
IForm classForm of the student.
Configuration
Select the form of the student using the Form drop-down list on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
JSpacerNo configuration required.
K

Student home language

Language spoken by the student at home.
Configuration

Select the home language of the student using the Home Language drop-down list on Student sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

LSpacer 2No configuration required.
M

Country of birth

Code used for the country of birth of the student.
Configuration

Select the country of birth of the student using the Country of Birth drop-down list on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

Note: The actual field value (e.g. 1101) is defined using the ExternalSystemCode field of the luCountry lookup table. You need to populate the lookup table values by loading MCEETYA values into the luCountry lookup table. See 

 luCountry lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

NSpacer 3No configuration required.
OParent 1 school education

Code used for the highest level of school education attained by the first parent.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

Note: Parent 1 and Parent 2 are determined by the order of the parent contacts on the Contacts tab of Current Student Maintenance. See Current Student Maintenance - Contacts tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
PParent 1 non school education

Code used for the highest qualification level attained by the first parent.
Configuration
Select the highest qualification level using the Highest Qualification Level field on the relevant Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

QParent 1 occupationCode used for the occupation position of the first parent.
Configuration

Select the occupation position using the Occupation Position field drop-down list on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

RParent 1 home language

Code used for the language spoken by the first parent at home.
Configuration

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

SSpacer 4No configuration required.
TParent 2 school education

Code used for the highest level of school education attained by the second parent.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

Note: Parent 1 and Parent 2 are determined by the order of the parent contacts on the Contacts tab of Current Student Maintenance. See Current Student Maintenance - Contacts tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
UParent 2 non school education

Code used for the highest qualification level attained by the second parent.
Configuration
Select the highest qualification level of using the Highest Qualification Level field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

VParent 2 occupationCode used for the occupation position of the second parent
Configuration

Select the occupation position using the Occupation Position field drop-down list on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values

WParent 2 home language

Code used for the language spoken by the second parent at home.
Configuration

Select the home language using the Home language field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

TAS

Note: Tasmanian schools are no-longer required to submit February census data.

 Click to view field configurations


ColumnFieldDescription
AStudent IDSynergetic ID of the student.
BSchool code

Australian government code identifying the school.

Configuration
Type the school code assigned to your organisation into the School Code field on the Demographic tab of the Import/Export Student Data window.
CFirst nameGiven name of the student.
Configuration
Type the given name of the student into the first text field of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
DPreferred namePreferred name of the student.
Configuration
Type the preferred name of the student into the Preferred field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
EMiddle nameMiddle name of the student.
Configuration
Type the middle name into the second text field of the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
F

Family nameSurname of the student.
Configuration
Type the surname of the student into the Surname field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
GDate of birth

Date of birth of the student.
Configuration
Select the date of birth of the student using the Date of Birth field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
HYear levelYear level of the student.
Configuration
Select the year level of the student using the Year Level drop-down list on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
IHome classForm of the student.
Configuration
Select the form of the student using the Form drop-down list on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
JNumeracy class IDLeave this field blank.
KReading class IDLeave this field blank.
LWriting language convention class IDLeave this field blank.
MSex

Gender of the student.
Configuration

Select the gender of the student using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

This field has a value of either:

  • 1 for Male
  • 2 for Female
  • 9 for Intersex or Indeterminate.

Note: You need to map luGender values to these ACT Demographic values using the TASGOVDEMO interface setting. See Using the Interface Settings window.

N

Indigenous status

Indigenous status of the student.
Configuration

Select the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Flags tab.

This field has a value of:

  • 1 when the Indigenous Student flag is selected
  • 2 when the Torres Strait Islander flag is selected
  • 3 when both flags are selected.
  • 4 when neither flag is selected.
OStudent home languageLanguage spoken by the student at home.
Configuration

Select the home language of the student using the Home Language drop-down list on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

P

Student country of birth

Code used for the country of birth of the student.
Configuration

Select the country of birth of the student using the Country of Birth drop-down list on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

Note: The actual field value (e.g. 1101) is defined using the ExternalSystemCode field of the luCountry lookup table. You need to populate the lookup table values by loading MCEETYA values into the luCountry lookup table. See:

 luCountry lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

QMother occupationCode used for the occupation position of the mother.
Configuration

Select the occupation position of the mother using the Occupation Position field drop-down list on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

R

Mother home language

Code used for the language spoken by the mother at home.
Configuration

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

S

Mother school education

Code used for the highest level of school education attained by the mother.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
T

Mother non school education

Code used for the highest qualification level attained by the mother.
Configuration
Select the highest qualification level of using the Highest Qualification Level field on the relevant Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

UFather occupationCode used for the occupation position of the father.
Configuration

Select the occupation position of the father using the Occupation Position field drop-down list on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

V

Father home language

Code used for the language spoken by the father at home.
Configuration

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

W

Father school education

Code used for the highest level of school education attained by the father.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
X

Father non school education

Code used for the highest qualification level attained by the father.
Configuration
Select the highest qualification level of using the Highest Qualification Level field on the relevant Parent sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

YFull fee payingWhether the student is full-fee paying.
Configuration
Select the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.

VIC
 Click to view field configurations


ColumnFieldDescription
ACourse type
BDET school code

School code including the MCEETYA Campus code.

Configuration

Populate MCEETYA values into the ExternalSystemType and ExternalSystemCode fields of the luCampus lookup table then type the school code assigned to your organisation into the School Code field on the Demographic tab of the Import/Export Student Data window.

For information about the luCampus lookup table, see luCampus lookup table.

CPrevious DET school codeLeave blank.
DVCAA school codeAustralian government code identifying the school.
Configuration
Type the school code assigned to your organisation into the School Code field on the Demographic tab of the Import/Export Student Data window.
EStudent IDSynergetic ID of the student.
F

Family name

Surname of the student.
Configuration
Type the surname of the student into the Surname field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
GFirst nameFirst given name of the student.
Configuration
Type the first given name of the student into the Given field on the Personal tab of Current Student Maintenance.
HSecond nameMiddle name of the student.
Configuration
Type the middle name of the student into the second text field of the Given field on the Personal tab of Current Student Maintenance.
IPrevious family namePrevious surname of the student.
JPrevious first namePrevious given name of the student.
KPrevious second namePrevious middle name of the student.
LSalutationTitle used to address the student.
Configuration
Select the title using the Title field on the Name tab of Community Maintenance. See Community Maintenance - Name tab.
M

Date of birth

Date of birth of the student.
Configuration
Select the date of birth of the student using the Date of Birth field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
N

Address 1

First line of the student's home address.
Configuration
Populate the Line 1 field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab
O

Address line 2

Second line of the student's home address.
Configuration
Populate the Line 2 field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab
PSuburbSuburb of the student's home address.
Configuration
Populate the Suburb field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
QState countryState of the student's home address.
Configuration
Populate the state into the State field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
RPostcodePostcode of the student's home address.
Configuration
Populate the postcode into the Postcode field on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
S

Phone number

Phone number of the student.
Configuration
Type the phone number of the student into the Home Phone field on the Phone tab of Community Maintenance. See Community Maintenance - Home Address tab.
T

Gender

Gender of the student.
Configuration

Select the gender of the student using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

This field currently supports values of:

  • M for Male
  • F for Female.

Note: You need to map luGender values to these ACT Demographic values using the VICGOVDEMO interface setting. See Using the Interface Settings window.

UYear levelYear level of the student.
Configuration
Select the year level of the student using the Year Level drop-down list on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
VHome groupForm or tutor group of the student.
Configuration
W

Indigenous status

Indigenous status of the student.
Configuration

Select the Indigenous Student and Torres Strait Islander fields on the Demographic tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • K when the Indigenous Student flag is selected
  • T when the Torres Strait Islander flag is selected
  • B when both flags are selected.
  • N when neither flag is selected.
XLBOTE statusWhether the student speaks a language other than English.
Configuration

Select the home language of the student using the Home Language field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.

This field has a value of:

  • Y when then student has a home language other than English
  • N when the student has a home language of English.
Y

Parent 1 school educationCode used for the highest level of school education attained by the first parent.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
Z

Parent 2 school education

Code used for the highest level of school education attained by the second parent.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
AA

Parent 1 non school education

Code used for the highest qualification level attained by the first parent.
Configuration
Select the highest qualification level using the Highest Qualification Level field on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent or below
  • 3 for Year 11 or equivalent or below
  • 4 for Year 12 or equivalent or below
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AB

Parent 2 non school education

Code used for the highest qualification level attained by the second parent.
Configuration
Select the highest qualification level using the Highest Qualification Level field on the  Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent or below
  • 3 for Year 11 or equivalent or below
  • 4 for Year 12 or equivalent or below
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

ACParent 1 occupationCode used for the occupation position of the first parent.
Configuration

Select the occupation position using the Occupation Position field drop-down list on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

ADParent 2 occupationCode used for the occupation position of the second parent.
Configuration

Select the occupation position using the Occupation Position field drop-down list on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AE

Student home language

Language spoken by the student at home.
Configuration

Select the home language of the student using the Home Language drop-down list on Student sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AF

Parent 1 home language

Code used for the language spoken by the first parent at home.
Configuration

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AG

Parent 2 home language

Code used for the language spoken by the second parent at home.
Configuration

Select the home language using the Home language field on the relevant Parent 2 sub-tab of the Demographic tab of Current Student MaintenanceSee Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

Note: The actual field value (e.g. 1201 - English) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AH

Country of birth

Code used for the country of birth of the student.
Configuration

Select the country of birth of the student using the Country of Birth drop-down list on Student sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1101) is defined using the ExternalSystemCode field of the luCountry lookup table. You need to populate the lookup table values by loading MCEETYA values into the luCountry lookup table. See:

 luCountry lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AIGovernment student number

Student number assigned to the student by the government.

Configuration
Type the student number into the Government Student Number field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab.

WA
 Click to view field configurations


ColumnFieldDescription
AYearFile year of the export.
Configuration
Select the year using the Year field on the Demographic tab of the Import/Export Student Data window.
B


SemesterSemester of the export.
Configuration

Select the term using the Term field on the Demographic tab of the Import/Export Student Data window.

Note: This value corresponds to the value of the Sem field on the File Semester tab of Student File Semester Maintenance. The actual value populated in the export is determined by the value of the Actual Sem field. See Student File Semester Maintenance - File Semester tab.

CFile dateProcess date of the export.
Configuration
Select the process date using the Process Date field on the Demographic tab of the Import/Export Student Data window.
DSchool codeAustralian government code identifying the school. 
Configuration
Type the school code into the School Code field on the Demographic tab of the Import/Export Student Data window.
ESchool nameName of your organisation.
Configuration
Type the name of your organisation into the School Name field on the Page 1 tab of the School tab of School Settings Maintenance. See School Settings Maintenance - School tab.
F

Previous school - code

Code of the previous school attended by the student.

Configuration

Select the previous school using the Previous School field on the Entry tab of Current Student Maintenance. See Current Student Maintenance - Entry tab.

This field has a value of:

  • your school code if the student has studied at your school during the previous year
  • the previous school code if the student studied at another school during the previous year
  • 0009 when the school code is invalid or blank.

Note: The actual field value is defined using the ExternalSystemCode field of the luSchool lookup table. You need to populate the lookup table values by loading MCEETYA values into the luSchool lookup table. See:

luSchool lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

G

Previous school - name

Name of the previous school attended by the student.
Configuration

Select the previous school using the Previous School field on the Entry tab of Current Student Maintenance. See Current Student Maintenance - Entry tab.

This field has a value of:

  • your school name if the student has studied at your school during the previous year
  • the previous school name if the student studied at another school during the previous year
  • Not stated when the school code is invalid or blank.

Note: The actual field value is defined using the Description field of the luSchool lookup table. You need to populate the lookup table values by loading MCEETYA values into the luSchool lookup table. See:

luSchool lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

HEnrolment dateDate the student entered your organisation.
Configuration
Select the date using the Entry date field on the Entry tab of Current Student Maintenance. See Current Student Maintenance - Entry tab.
IStudent year levelYear level of the student.
Configuration
Select the year level of the student using the Year Level field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
JFTEFTE of the student.
Configuration
Type the FTE of the student into the FTE field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
KKIN num hours total
LPrecompulsory sessionsNumber of half-days completed by kindergarten students.
Configuration

This value is defined based on the value typed into the FTE field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.

For example, with an FTE of 0.8 this field has a value 8.

MRepeatingWhether the student is repeating the year level.
Configuration
Select a status of Repeating using the Status field on the Status sub-tab of the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
NWestern Australian Student Number (WASN)

Student number assigned to the student by the government.

Configuration
Type the student number into the Government Student Number field on the Codes tab Current Student Maintenance. See Current Student Maintenance - Codes tab.
OFirst nameGiven name of the student.
Configuration
Type the given name of the student into the first text field of the Given field of the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
PMiddle nameMiddle name of the student.
Configuration
Type the middle name of the student into the second text field of the Given field of the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
QFamily nameSurname of the student.
Configuration
Type the surname of the student into the Surname field of the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
RPreferred NamePreferred name of the student.
Configuration
Type the preferred name of the student into the Preferred field of the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
SIndigenous StatusIndigenous status of the student.
Configuration

Select the Indigenous Student and Torres Strait Islander fields on the Demographic tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Demographic tab.

This field has a value of:

  • 1 when the Indigenous Student flag is selected
  • 2 when the Torres Strait Islander flag is selected
  • 3 when both flags are selected.
  • 4 when neither flag is selected.
TSexGender of the student.
Configuration

Select the gender of the student using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab

This field has a value of either:

  • 1 for Male
  • 2 for Female
  • 3 for Intersex or Indeterminate
  • 9 for Not stated.

Note: You need to map luGender values to these WA Demographic values using the WAGOVDEMO interface setting. See Using the Interface Settings window.

UDate Of BirthDate of birth of the student.
Configuration
Select the date of birth of the student using the Date of Birth field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
VVisa sub classVisa subclass code of the student.
Configuration

Select the visa subclass using the Subclass drop-down list on the International tab of Current Student Maintenance. See Current Student Maintenance - International tab.

Note: This column may be unexpectedly blank if there is bad data. If this occurs, check that the Citizenship, Visa Subclasses and Visa Conditions data is correct.

WCountry of BirthCountry of birth of the student.
Configuration

Select the country of birth of the student using the Country of Birth drop-down list on Student sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1101 - Australia) is defined using the ExternalSystemCode field of the luCountry lookup table. You need to populate the lookup table values by loading MCEETYA values into the luCountry lookup table. See:

 luCountry lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

XMain language other than English spoken at home by the student

Select the home language of the student using the Home Language drop-down list on Student sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1101) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See 

 luLanguage lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

YResidential Address 1First line of home address of the student
Configuration
Populate the Line 1 field for the student on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
ZResidential Address 2Second line of home address of the student
Configuration
Populate the Line 2 field for the student on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
AASuburb/LocalitySuburb of the home address of the student.
Configuration
Populate the Suburb field for the student on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
ABPostCodePostcode of the home address of the student.
Configuration
Populate the Postcode field for the student on the Home Address tab of Community Maintenance. See Community Maintenance - Home Address tab.
ACParent/Guardian 1 School EducationCode used for the highest level of school education attained by the first parent.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

Note: Parent 1 and Parent 2 are determined by the order of the parent contacts on the Contacts tab of Current Student Maintenance. See Current Student Maintenance - Contacts tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
ADParent/Guardian 1 Non-School EducationCode used for the highest qualification level attained by the first parent.
Configuration
Select the highest qualification level using the Highest Qualification Level field on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AEParent/Guardian 1 OccupationCode used for the occupation position of the first parent.
Configuration

Select the occupation position using the Occupation Position field drop-down list on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

 luOccupationPosition lookup table.
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AFParent/Guardian 1 Language BackgroundCode used for the language spoken by the first parent at home.
Configuration

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AGParent/Guardian 2 School EducationCode used for the highest level of school education attained by the second parent.
Configuration

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown
  • 1 for Year 9 or equivalent or below
  • 2 for Year 10 or equivalent
  • 3 for Year 11 or equivalent
  • 4 for Year 12 or equivalent.
AHParent/Guardian 2 Non-School EducationCode used for the highest qualification level attained by the first parent.
Configuration
Select the highest qualification level using the Highest Qualification Level field on th Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

  • 0 for Not stated/unknown.
  • 5 for Certificate I to IV (including trades)
  • 6 for Diploma/Advanced Diploma
  • 7 for Bachelor Degree or higher
  • 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

 luQualificationLevel lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AIParent/Guardian 2 OccupationCode used for the occupation position of the first parent.
Configuration

Select the occupation position using the Occupation Position field drop-down list on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

  • 1 for Senior management in large business organisation, government admin/defence, qualified professional
  • 2 for Other business manager, arts/media/sportsperson, associate professional
  • 3 for Tradesman/woman, clerk, skilled office/sales/service staff
  • 4 for Machine operator, hospitality staff, assistant, labourer, related worker
  • 8 for Not in paid work in last 12 months
  • 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See:

 luOccupationPosition lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AJParent/Guardian 2 Language BackgroundCode used for the language spoken by the first parent at home.
Configuration

Select the home language using the Home language field on the relevant Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

 luLanguage lookup table
 Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

AKAttendance Type
AKForm GroupYear level of the student.
Configuration
Select the year level of the student using the Year Level field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
ALReligionReligion of the student.
Configuration
Select the religion of the student using the Religion field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
AM to AVDisability 1 to 9Disability code if student has a disability

Non-Govt Schools can be blank
Configuration

Intentionally blank.

Although student disabilities are recorded using the Disability tab of Current Student Maintenance, they are not included in the data at export, but can be manually added post export and pre-submission. See Current Student Maintenance - Disability tab.

Note: Up to nine disability codes can be manually added to the data file post export and pre-submission.  Must be a current WA DoE disability code - see current WA DoE CSV DATA FILE Specifications for the WA School Census.

AWParticipatingWhether the student is participating in the Nationally Consistent Collection of Data on School Students with Disability (NCCD SWD) census.
Configuration

Select the Include in Export field for the student disability to be reported on the Disability tab of Current Student Maintenance. See Current Student Maintenance - Disability tab.

AXCategory of DisabilityCategory of the disability being reported for the Nationally Consistent Collection of Data on School Students with Disability (NCCD SWD) census.
Configuration
Select the category of the student disability to be reported using the Category drop-down list on the Disability tab of Current Student Maintenance. See Current Student Maintenance - Disability tab.
AYDisability Adjustment ProvidedDisability adjustment level of the disability being reported for the Nationally Consistent Collection of Data on School Students with Disability (NCCD SWD) census.
Configuration
Select the disability adjustment level of the student disability to be reported using the Adjustment Level drop-down list on the Disability tab of Current Student Maintenance. See Current Student Maintenance - Disability tab.
AZInternational Fee PayingWhether the student is an international full-fee paying student.
Configuration
Select the Full Fee Paying field on the Debtor tab of Current Student Maintenance. See Current Student Maintenance - Debtor tab.


To export the Demographic file: 

  1. Map the outbound Synergetic lookup table values to the values expected by your state education authority using the Interface Settings window. For

    ACT organisations use the ACTGOVDEMO external system
    NSW organisations use the NSWGOVDEMO external system
    NT organisations use the NTGOVDEMO external system
    QLD organisations use the QCAA external system
    SA organisations use the SAGOVDEMO external system
    TAS organisations use the TASGOVDEMO external system
    VIC organisations use the VICGOVDEMO external system
    WA organisations use the WAGOVDEMO external system.

    See Using the Interface Settings window.

  2. Open the Demographic tab of the Import/Export Student Data window. See Import_Export Student Data - Demographic tab.
    The Demographic tab of the Import/Export Student Data window is displayed.

  3. Select the year using the Year field.
  4. Select the term using the Term field.

    Note: You do not need to select the Campus.

  5. Ensure the correct state is selected using the State field.

    Note: You can define the default state of this field using the MCEETYA_State configuration setting.

  6. Select Demographic is selected using the Export File drop-down list.
  7. For ACT organisations, select an option from the ACT Student ID drop-down list to determine which field from the Codes tab of Current Student Maintenance is used to define the student number.
  8. Select how fields in the report are separated using the Delimiter field.

    Tip: We recommend using the Comma delimiter.

  9. Select the date up to which student data will be included in the Demographic file using the Process Date field.

    Note: Students are excluded if their Entry Date is after this date or their Leaving Date is prior to this date.

  10. Click  to select a location to save the file.
    The Save As window is displayed.
  11. Navigate to the file location where the Demographic file is to be saved.
  12. Type a filename into the File name field followed by .txt. For example, Demographic Export 2020.txt.

    Note: Exporting the SBD file as a text file ensures that values with leading zeroes are maintained. Later in this process we will export this data into the ACARA Spreadsheet.

  13. Click .
  14. Click .
    The Demographic file is exported.
  15. Open Microsoft Excel.
  16. Click the Data tab.
    The Data tab is displayed.
  17. Click  in the Get External Data area.
    The Import Text File window is displayed.
  18. Select the 2019 SBD Export.txt file.
  19. Click