Current Student Maintenance - Attendance tab

Use the Attendance tab to display class attendance or absence records for the student.

Attendance and absences are recorded using the Attendance function. See Attendance and absence events Overview in the Attendance and absence events manual.

You can filter the attendance details displayed for the student based on:

the class
the date
whether the student attended, was marked absent or both.

Opening the Attendance tab

To open the Attendance tab:

Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.
Tip: You can also access the current student functions by clicking .
Search for the student. See Searching for existing students in the Current students manual.
Click the Attendance tab.
The Attendance tab of the Current Student Maintenance window is displayed.

Current Student Maintenance - Attendance tab key fields and buttons
Fields

Field	Description
Class	Limit records to the class specified.
Year and Term	Defaults to the current year and term. Change if required.
Date	Display the student's class attendance details for the date specified. In the following example, a student's attendance at four classes has been marked for 14/7/08. These can be viewed by selecting a: Date of 14/07/2008 Show mode of All.
Show	Select the records to be displayed based on one of the following: attendance nonattendance all records. In the following example, Not Attended has been selected. Only the attendance records where the student has been marked absent for the date are displayed.

Buttons

Button	Description
	Refresh the attendance records displayed using the current selections, if you think that the database has been updated.

Grid area fields
For further details on the following fields, see Attendance window in the Attendance and absence events manual.

Field	Description
Date	Date of the attendance record.
Period	Period of the attendance record.
Attended	Whether or not the student was present. An: attendance is displayed with a symbol absence is displayed with a symbol.
Class	Class attended.
Poss Absence Code	Absence code, if applicable. Note: Treated as a possible absence, as is usually entered by the teacher based on information to hand.
Poss Description	Possible absence description, if applicable.
Late Arrive	Whether or not the student was marked as having arrived late to class.
Time	Time the student arrived, if late.
Early Depart	Whether or not the student was marked as having left early from their class.
Time	Time the student left, if departing early.
User-defined fields	Display up to five additional user-defined fields (columns) in the grid area. For example, on the Attendance window you can set the flags to mark whether homework has been submitted or not, merit points have been awarded or demerit points have been given to a student during class. In the following example, Angelo Adamski has turned in his homework and also received a merit point during the class. These are displayed on the Attendance tab of Current Student Maintenance for Angelo Adamski on the selected date. Also, see Attendance window in the Attendance and absence events manual.