Searching for students

When you first start Student Maintenance, the Current Student Maintenance Search Criteria window is displayed to allow you to find the students you want.

Note: You can also access this window by clicking the button on the banner containing the name of any student.

How to use the Current Student Maintenance Search Criteria window
On the Current Student Maintenance Search Criteria window you can:

Click , leaving all fields blank. This finds all current students in SynWeb and presents them in a search grid.
Restrict the search by entering information in one or more fields, and then click . You can enter all or part of a name in a field and use wildcard characters to further narrow the search. See Using wildcards to search in the Introduction manual.

The more fields that you use to search on, the more filters you apply so that less data is returned. Less data for SynWeb to process means that less time is taken to retrieve the data.

Note: Make sure that you enter the required data into the corresponding fields in the correct format. For example, you must enter the ID as a number and not a letter or alphabetic character.

Click a letter of the alphabet to display a search grid of all students whose last name starts with that letter.

At any stage you can change your selections. To do this, click and then make your new selections.
Fields that you type in are not case sensitive and can be entered in either upper or lower case or a mix of upper and lower case. For example, name fields are not case sensitive.

Tip: Fields that have a drop-down list to choose from, such as Campus or House, are case sensitive. We recommend that you always select these fields from the drop-down list rather than typing them in.

Choosing a student from the search results
The first search result is displayed.

You can:

display the details for a particular student by clicking on their name in the left column
filter the results by using the Search Filter field at the top of the student selector area.

Student alerts
If the student has an alert assigned to them, the following window appears.

Tip: Select Do not show alerts again this session to hide alert messages for the student until you next log in to SynWeb.

Note: The information in the window and whether the window appears at all depends on how the Alerts tab is set up in Synergetic. See Current Student Maintenance - Alerts tab in the Synergetic Current students manual.

Navigation bars
A single navigation bar may be expanded depending on your last session or criteria selections.
Student search window key fields and buttons
General area fields

Field	Description
File Type	Search for students by the file type of the class. Note: The system administrator defines the file types. Refer to the Synergetic System maintenance manual.
Year & Term	Search for students by year and term of enrolment. Note: 'Term' could mean 'semester' or 'reporting period' at your organisation.
Campus	Search for students by the campus they are enrolled at, if applicable.
Sub School	Search for students by the sub-school they are grouped into, if applicable. This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into: junior school middle school senior school.
Year Level	Search for students by year level.

Student area fields

Field	Description
Active Student	Search for students based on whether students are active or not. By default, this is set to ignore whether students are active. You can set the default value to Yes in your user preferences. See Changing your user preferences in the Introduction manual.
ID Tagged IDs	Search for a student by their Synergetic ID number. Select Tagged ID to restrict the search to students in your tag list. See Using tag lists in the Introduction manual.
Surname	Search for students by last name.
Preferred	Search for students by preferred name.
House	Search for students by house.
Gender	Search for students by gender. Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

Field	Description
External Student	Search for: any type of student external students only all students, except external students.
Studies Code	Search for a student by either their: Board of Studies code in Australia Subject code in New Zealand.
Gov Student No	Student number assigned to the student by the government. Used for searching for an individual student. Note: Currently used in the State of Victoria, Australia, also known as VSN.
Form	Search for students by form.
Tutor Group	Search for students by tutor group.
Status	Search for students by status. Note: The system administrator defines the status values. Refer to the Synergetic System maintenance manual.
Full Fee	Search for full fee paying students or non-full fee paying students only.
Learning Pathway	Student's learning pathway. For example, International Baccalaureate. Note: For information about defining learning pathways, see the luLearningPathway lookup table. See luLearningPathway lookup table. Note: This field is used to report student learning pathway selections to the Queensland Curriculum and Assessment Authority (QCAA). This information is included in the Register New Student File, which can be exported for submission to the QCAA using the QCAA tab of the Import/Export Student Data window. See Import_Export Student Data - QCAA tab.

Class/Course area fields

Field	Description
Campus	Search for students by the campus where their classes or courses are held.
Course Code	Search for students by course code, if applicable.
Linked Course Code	Search for students with courses that are linked to the course code specified, if applicable.
Course Status	Search for students by the status of their course, if applicable. If Course Status is not selected, a course status of Normal is assumed.
Class Code	Search for students by class code, if applicable. Note: When searching by class code, students who have left the class will not appear.
Active Student Classes Only	Search only for classes that contain active students, if applicable.
Student Classes	Search for students with or without classes.
Staff Code	Search for students by their teacher's staff code.

Contact area fields

Field	Description
Surname	Search for students by the last name of one of their contacts.
Preferred	Search for students by the preferred name of one of their contacts.
Suburb	Search for students by suburb.
Postcode	Search for students by postcode.

Activity area fields

Field	Description
Activity	Search for students based on recent activities.
Activity Status	Search for students based on the status of recent activities.
Activity By	Search for students based on recent activities performed by a selected community member.
Follow Up Date	Search for students based on recent activities with a set follow up date.
Follow Up	Search for students based on recent activities that have been marked as requiring a follow up.
Follow Up By	Search for students based on recent activities that have been marked as requiring a follow up by the specified community member.

Boarding area fields

Field

Description

Boarder Type
Boarder

Search for students by residential status. Typical values include:

Boarder
Day Student
Home Stay.

Boarding House

Search for students by residence, if the student is a boarder.

Buttons

Button	Description
	Create a new student. See Creating new students.
	Search for a student based on the search criteria you have entered.
	Clear all your search criteria so you can start a new search.