Current Student Maintenance - DocMan bar

Use the DocMan bar to view documents, spreadsheets and pictures in a student's file.

Opening the DocMan bar

To open the DocMan bar:

Select Students > Student Maintenance from the SynWeb main menu.
The Set Current Search Criteria window is displayed.
Search for the student. See Searching for students.
The first student's record is displayed on the Current Student Maintenance window. One bar is expanded depending on your last session or earlier selection.
Scroll down to the DocMan bar, if required.
Click the DocMan bar.

Tip: You can click anywhere on the bar to open it.

The DocMan bar of the Current Student Maintenance window is expanded.

Current Student Maintenance - DocMan bar key fields, links and buttons
Document Filters area
The selection area consists of fields used to determine which documents are displayed.

Fields

Field	Description
Classification	Select the document classification to filter on.
Document Type	Select the document type to filter on.
Description	Type in a description to filter the documents on.
Source Reference	Select the document source reference to filter on. For example, Manual Load.

Grid area
The grid area consists of:

key fields for each of the documents
command links for actions that can be performed for the document.

Fields

Field	Description
Created	Date the document, spreadsheet or picture is imported into Synergetic.
Classification	Classification of the document. Document classifications are maintained in the luDocumentClassification lookup table. See Maintaining lookup tables in the Synergetic System maintenance manual.
Description	Meaningful description for the document.
Source code	Source of the item. Typical examples include: Archive Magazine Newspaper School Photo. Document sources are maintained in the luDocumentSourceCode lookup table. See Maintaining lookup tables in the Synergetic System maintenance manual.
Source date	Date that the source document was created. For example, if you are importing a historical picture you might specify the date when the picture was taken. This defaults to the current date and time for new entries.
Source reference	Cross-reference to the source. For example the name, issue date and page of a newspaper where the photograph appeared.
Type	Type of document. Typical examples include: DOC (Word document) JPG (Photo using the Joint Photographic Experts Group format) PDF (Adobe Acrobat file) XLS (Excel spreadsheet). Document types are maintained in the luDocumentType lookup table. See Maintaining lookup tables in the Synergetic System maintenance manual.
View	View the selected document, photo or spreadsheet in a new browser window.

Buttons

Button	Description
	Launch the Add Document window to add a new document.
	Download the selected document, photo or spreadsheet.
	Launch the selected document, photo or spreadsheet in a new window.
	Edit the details of the selected document, photo or spreadsheet in the Attach Document window.
	Delete the selected document, photo or spreadsheet from the list of documents. To do this: Click the Delete icon. The following window is displayed. Click to confirm the deletion.

Common fields

Field

Description

Search Filter

The Search Filter field is located at the top of the Student Selector. This field can be used to filter students by any of the information displayed in the Student Selector.
For example to filter students by name simply type either the student's:

last name
first name
last name then first name separated by a comma.
To filter students by year level simply type the student's year level in the Search Filter field.

Common buttons

Button	Description
	Create a new student. See Creating new students.
	Delete the selected student. See Deleting a current student.
	Display the Current Student Maintenance Search Criteria window. You can update the search criteria and search for new students. See Searching for students.
	Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.
	Create a new task relating to the current student. See Managing tasks in the Introduction manual.
	Click to refresh information for the selected student.