Future Student Maintenance - Transport tab

Use the Transport tab to record how a future student intends to be transported to and from your organisation, where your organisation:

is involved in the management of the transport
has an interest in their transport arrangements.

Note: You can use this tab to charge for bus trips undertaken by students.

Information entered in the Transport tab of Future Student Maintenance is automatically transferred to the Transport tab of Current Student Maintenance when the student becomes a current student.

Opening the Transport tab

To open the Transport tab:

Select Module > Future Students > Future Student Maintenance from the main menu.
The Set Future Student Search Criteria window is displayed.
Tip: You can also access the future student functions by clicking .
Search for the future student. See Searching for future students.
Click the Transport tab.
The Transport tab of the Future Student Maintenance window is displayed.

Future Student Maintenance - Transport tab key fields and buttons
Grid area fields

Field	Description
AM/PM	Time the student travels. Values include: AM AM & PM PM.
Seq	Unique identifier for the transport entry.
Code	Transport code for the transport used. This can be a: specific bus route with stops defined general transport mode, such as a taxi, private car and so on.
Description	Description for the transport code.
Factor	How frequently the student uses this method of travel. For example, if a student travels by bus to school only three days a week, a travel factor of 0.6 is entered in this field.
Stop	Bus stop where the student gets on or off.
Distance	Distance that the student has to travel to or from your organisation.
Extra Description	Any additional comments.
Accompanied by Adult	Displays either: Yes if the student travels with an adult. No if the student travels without an adult.
Start Date	Date the student started using this type of transport.
Stop Date	Date the student stopped using this type of transport.

Fields

Field	Description
Active Only	Select to only display transport records with a Start Date before the current date and a Stop Date after the current date.
AM/PM	Time the student travels. Values include: AM AM & PM PM.
Transport Code	Transport code for the transport used. This can be a: specific bus route with stops defined general transport mode, such as a taxi, private car and so on. Note: The available values are defined in the luTransport lookup table. See luTransport lookup table in the System maintenance manual.
Travel Factor	How frequently the student uses this method of travel. For example, if a student travels by bus to school only three days a week, a travel factor of 0.6 is entered in this field. Note: Select the check boxes to specify the days when the student uses each form of transport.The travel factor and the transport code determine the amount the student is debited for travel. For example, if the selected transport method has a fee of $100 and a travel factor of 0.6 is entered, the student is debited $60. Tip: Set the Travel Factor to zero when the student no longer uses a travel method. This ensures that they are not charged. Use this field to: record different travel factors and codes for students from split families bill each parent.
Mon - Sun	Select the days that the student travels on arranged transport. You can also use the button.
Stop	Bus stop where the student gets on or off. Note: The available values are defined in the luTransportStops lookup table. See luTransportStops lookup table in the System maintenance manual.
Accompanied By Adult	Select: Yes if the student travels with an adult. No if the student travels without an adult.
Distance	Distance that the student has to travel to or from your organisation. Note: Use this field to determine the travel allowances applicable to the student. This value is linked to the value selected in the Stop field but it can be overwritten. See the Stop field.
Override Distance	Select to override the default distance in the Distance field, which is defined by the stop in the Stop field.
Travel Allowance	Select if the student has been given a travel allowance.
Extra Description	Any additional comments.
Start Date	Date the student started using this type of transport.
Stop Date	Date the student stopped using this type of transport.
Extra Description	Any additional comments. Tip: Use this field to record the distance the parent lives from your organisation, if your organisation applies and receives the conveyance allowance on behalf of the parents.
Start Date / Stop Date	Start and stop date for the transport record. Note: You can leave the Start Date and Stop Date fields blank to represent an indefinite date in the past or future.

Buttons

Button	Description
	Add a new form of transport to the student's record.
	Insert a new row in the grid area.
	Delete a form of transport from the student's record.
	Click to select all check boxes from Monday to Friday.