Searching for future students

Use the Set Future Student Search Criteria window to search for future students. See Searching in the Introduction manual for details on how to use the search tools.

Note: If the student is not found, click to add a new future student from this window. See Creating future students.

Tip: If you cannot find the person you are looking for, it could be because they are not yet a future student but still only hold enquiry status. See Searching for enrolment enquiries. You can also use the Process Future Student and Enquirers window to search for future students.

Tip: The Future Student area allows you to search by year of enrolment, while the Application area allows you to search by enrolment year of each application.

Opening the Set Future Student Search Criteria window

To open the Set Future Student Search Criteria window:

Select Module > Future Students > Future Student Maintenance from the main menu.
The Set Future Student Search Criteria window is displayed.
Tip: You can also access the future student functions by clicking .
Type the information you know about the student or group of students. For example, type the student's surname in the Surname field.
Click .
Tip: If you are not sure of the student's personal details, search using the Application selection area. For example, select the campus that the student applied for in the Campus field.

Set Future Student Search Criteria window areas

Area	Description
Future Student	Future student's details.
Contact	Primary contact's details.
Activity	Record of student activities. Activities include things such as school tours, interviews or phone calls.
Application	Student's application details.
Course	Information about any courses the student attends.

Set Future Student Search Criteria window key fields and buttons
Fields

Area

Description

Archive Search

Select this field to display all students deleted from the future student constituency. These students may have either been:

transferred to current students
deleted from the future students constituency using Future Student Maintenance.

Note: Students who were added using Current Student Maintenance directly do not appear when this field is selected.

Future Student area fields

Field	Description
Surname	Student's surname.
Preferred	Student's preferred name.
ID	Automatically generated by Synergetic when you create a new future student. Used for searching for an individual student.
Tagged IDs	Select Tagged IDs to restrict the search to your tag list. See Tag lists in the Introduction manual.
Gender	Student's gender. Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.
Enrol Year	Year the future students are enrolled to join your organisation. Note: If the student has applied to be enrolled in more than one year/ campus, this field shows their default application. The enrolment year is also known as the default year.
Status	Status of the future students. These include: application made place offered finalised cancelled. Note: Maintain the values in the luFutureStatus lookup table. See luFutureStatus lookup table in the System maintenance manual.
Campus	Campus where the student is enrolled.
Year Level	Student's year level.
Sub School	Search for students by the sub-school they are grouped into, if applicable. This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into: junior school middle school senior school. Warning: Do not add sub-schools by selecting from the right click menu because entries are required in both the luSubSchool and the luYearLevel lookup tables. See the luSubSchool and luYearLevel lookup tables in the System maintenance manual.
Boarder	Student's residential status. Typical values include: Boarder Day Student Home Stay. Note: You can use the luBoarder lookup table to maintain entries. See luBoarder lookup table in the System maintenance manual.
Full Fee	Whether or not the student is a full-fee-paying student.
Priority	The assigned relative priority of the future student's enrolment. For example, high priority due to having a sibling at your organisation. Typical values include: Existing Family Sibling at School Parent is Ex Student Parent is Staff Normal. Note: Maintain the values in the luFuturePriority lookup table. See luFuturePriority lookup table in the System maintenance manual.
Boarding House	Indicates in which boarding house the student boards. For example, Buckley House, Stanley Avenue House. This is used at organisations that have multiple boarding houses. Note: Maintain the values in the luBoardingHouse lookup table. See luBoardingHouse lookup table in the System maintenance manual.
Form	Allocated student form. Note: Maintain the values in the luForm lookup table. See luForm lookup table in the System maintenance manual.
Tutor Group	Allocated student tutor group. For example, students may meet with their tutor before the first period to receive information about forthcoming events and other matters. Note: Maintain the values in the luTutor lookup table. See luTutor lookup table in the System maintenance manual.
House	Allocated house group. Note: Maintain the values in the luHouse lookup table. See luHouse lookup table in the System maintenance manual.
Gov Student No	Student number assigned to the student by the government. Used for searching for an individual student. Note: Currently used in the State of Victoria, Australia. Also known as VSN.

Contact area fields

Field	Description
Contact Surname	Search for students by contact surname.
Contact Preferred	Search for students by contact preferred name.
Suburb	Search for students by suburb.
Postcode	Search for students by postcode.

Activity area fields

Field	Description
Activity	Search for students based on activities.
Activity Status	Search for students based on the status of activities.
Activity By	Search for students based on activities performed by a selected community member.
Follow Up Date To	Search for students based on activities with a set follow up date.
Follow Up	Search for students based on activities that have been marked as requiring a follow up.
Follow Up By	Search for students based on activities that have been marked as requiring a follow up by the specified community member.

Application area fields

Field	Description
Enrol Year	Search for students based on the year that the future student has applied for.
Campus	Search for students based on the campus that the future student has applied for.
Status	Search for students based on the status of the future student's application.
Year Level	Search for students based on the year level that the student has applied for.
Marked for Review	Search for students based on whether the future student has been marked for review.
Category	Search for students based on the category assigned to their application. Note: This field is not displayed if the UseApplicationCategory configuration setting is False. See UseApplicationCategory configuration setting in the System maintenance manual.

Course area fields

Field	Description
Course Code	Search for students based on the course they have applied for.
Description	Search for students based on the description of the course they have applied for.
Linked Course	Search for students based on the linked course they have applied for.
Course Status	Search for students based on the status of the course they have applied for.
Status Date >= / <=	Search for students based on what the status of the course they applied for was during this period.

Buttons

Button	Description
	Add a new student record. See Creating future students.