Future Student Maintenance - Deposit tab

Use the Deposit tab to:

  • list enrolment deposit details
  • check that entrance payments are complete for a student.

Deposits are normally created by finance staff as part of the cash receipts process. Deposits can be:

  • application fees
  • refundable deposits
  • non-refundable entrance fees.

Note: Deposit information is extracted from your organisation's Finance schema.


 Opening the Deposit tab

To open the Deposit tab:

  1. Select Module > Future Students > Future Student Maintenance from the main menu.
    The Set Future Student Search Criteria window is displayed.
    Tip: You can also access the future student functions by clicking .
  2. Search for the future student. See Searching for future students.
  3. Click the Deposit tab.
    The Deposit tab of the Future Student Maintenance window is displayed.


Future Student Maintenance - Deposit tab key fields and buttons

Grid area fields

Field

Description

Code

Code for the enrolment deposit.

Description

Description of the deposit.

Student ID

Synergetic ID of the student that the deposit was paid for.

Contact ID

Synergetic ID of the contact who paid the deposit.

Amount

Amount of the deposit.

Owed

Amount owing, if applicable.

Original Date

Date of the initial payment.

Finalised Date

Date the payment was finalised.

Drawer

Drawer named on the deposit cheque.

Repayee 1 /
Repayee 2

ID of the repayees of the deposit.

Donate Deposit

Contact wants to donate the deposit to your organisation.

Fund

Bank account the deposit was made to.

Seq

Unique number identifying the deposit. This is automatically generated.

Grid area buttons

Button

Description

Launch the Enrolment Deposits Maintenance window for the selected enrolment deposit. See Maintaining enrolment deposits in the Debtors manual.


Enrolment Deposit area fields and buttons
Fields

Field

Description

Code

Code for the enrolment deposit.

Description

Description of the deposit.

Amount

Amount of the deposit.

Original Date

Date of the initial payment.

Drawer

Drawer named on the deposit cheque.

Owed

Amount owing, if applicable.

Finalised Date

Date the payment was finalised.

Repayee 1 /
Repayee 2

Details for the deposit refund.

Name

Repayees' names.

Buttons

Button

Description

Launch the Community Maintenance window for the selected repayee. See Maintaining community members in the Community manual.
Click next to the repayee you need to view or maintain.