Future Student Maintenance - Current Comms tab

Use the Current Comms tab to:

  • Maintain communications with future students that have yet to be sent using the Communications sub-tab, as outlined below.
  • Maintain notification methods for the future student using the Notification Methods sub-tab. See Maintaining notification methods in the Community manual.

Current communications are those that have not yet been sent. To maintain communications that have been sent, see:

 

 Opening the Current Comms tab

To open the Current Comms tab:

  1. Select Module > Future Students > Future Student Maintenance from the main menu.
    The Set Future Student Search Criteria window is displayed.
    Tip: You can also access the future student functions by clicking .
  2. Search for the future student. See Searching for future students.
  3. Click the Current Comms tab.
    The Current Comms tab of the Future Student Maintenance window is displayed.


Future Student Maintenance - Current Comms tab key fields and buttons

Communication sub-tab fields and buttons
Current Communications grid area fields

Field

Description

Code

Unique code used to identify the communication. See Maintaining communications in the Development manual.

Description

Description of the communication. The Communication field is displayed as the Description field in the grid area.

Type

Type of communication. For example, newsletter or event reminder.

Method

Way the communication is to be sent. For example, posted or by email.

Date

Date and time of the communication.

Primary

Whether to send communications to the primary contact only. The default is to include the spouse in all communications.

Bulk Added

Flag is selected if the communication has been added in bulk.

Fields

Field

Description

Communication

Select the communication sent.

Date

Date and time of the communication.

Bulk Added

Flag is selected if the communication has been added in bulk.

Primary Only

Select to include the primary attendee only.

Note:
This field is not editable.


The default is to include the attendee and their spouse, if they have one.

Comment

Optional comments about the communication to the recipient.

Buttons

Button

Description

Launch into Communications Maintenance. See Maintaining communications in the Development manual.

Add a new row then input the details of the communication.

Delete the highlighted communication.


Notification Methods sub-tab fields and buttons

Grid area fields

Field

Description

Communication Type

Type of communication.

Notify Method

Method used to send the communication or whether no notification is required. For example, you might communicate by:

  • email
  • mail
  • SMS (text) messages
  • and so on.

Comment

Any comment on the notification method or communication type.

Buttons

Button

Description

Launch into Communications Types Maintenance. See Maintaining communication types in the Development manual.

Add a new row then input the details of the communication.

Delete the highlighted communication.