Debtor Cash Receipts Entry - Fees tab

Use the Fees tab to:

  • allocate payment to outstanding transactions
  • enter the debtor in the Debtor field if the drawer you entered in the Payment Detail tab is not the same as the debtor
  • select multiple debtors, if the drawer is paying accounts for several debtors.

The amount received (shown in the Payment Summary area) can be used to pay off one or more accounts from the list of outstanding transactions. See Entering payments against individual transactions.
Note: Do not use the Fees tab if you are allocating a receipt to an enrolment deposit code or a donation fund. Instead use the Debtor Cash Receipts Entry - G/L Allocations tab.

 Opening the Fees tab

To open Fees tab:

  1. First, enter payment details. See Debtor Cash Receipts Entry - Payment Detail tab.
  2. Click the Fees tab.
    The Fees tab of the Cash Receipts Entry window is displayed.

Debtor Cash Receipts Entry - Fees tab key fields and buttons

Payment Summary area
Displays a summary of the drawer, amount and the amount allocated to date.
Debtors area fields



Curr Blnce

Current balance. Displays an automatically calculated sum of outstanding payments for the debtor.


The amount that the debtor's account is in credit.

Stu Status

The student's status, if applicable. For example, student may be an exchange student. See luStudentStatus lookup table in the System maintenance manual.

Description on statement

The description that will print out with your statement for reference purposes.
The default description is Receipt.

Arrangement Complete

Select when the current arrangement has been completed and no further arrangement remains.
For example, the arrangement states that payment of $100 must be received by the end of September. Once the payment has been received, select this flag.

Amount to allocate to oldest balance

To allocate some or all of the receipt to the oldest account in the list, enter the amount in the Amount to allocate to oldest balance field and click .
Note: This amount will default to the total amount owing on the selected account. The system does not automatically ask for more than the debtor owes. For example, if you receive $1000 from the debtor but they only owe $600 then the payment is entered as $600.
If you want to allocate more than the amount currently owed, you need to enter the full amount to allocate. That is the full amount received.
If your organisation runs cash accounting, any amount in excess of what is currently owed is allocated to an Overpayment category. See luDebtorCashPrepaidGeneralLedger lookup table in the Finance manual.
Note: This is only available if your organisation uses Cash Accounting.

Grid area fields
You need to enter the debtor in the grid area if the drawer you entered in the Payment Detail tab is not the same as the debtor(s).
Note: You need to allocate amounts for each first.
If the drawer is paying accounts for several debtors then you can select multiple debtors. Otherwise the debtor(s) will automatically display in this list.




Name of the debtor.


Details of the fees that this debtor is associated with.


Synergetic ID of the debtor.




Find and add debtors to the list.

To view or edit debtor details, highlight the debtor in the list and click .

Delete a debtor from the list.

Allocate the entered amount to the oldest owing transaction displayed in the grid area. Once all of the money received has been allocated, the cash receipt entry is complete.

Launch the Pay Fee window to enter an amount to pay to the selected transaction.

Note: If the amount of unallocated received money is greater than the amount of the fee, then the field is automatically populated with the amount of the fee.
The amount allocated towards the transaction is displayed in the Paid column of the grid area.

If you have allocated money towards the transaction selected in the grid area, reverse this allocation.
Tip: You can see how much of the receipt has been allocated in the Payment Summary area.

Transactions area
This is a list of all transactions or accounts that the selected debtor is responsible for.
Use the radio button above the list to toggle between a list of all transactions or just those outstanding.
The grid fields are similar to those on the Debtor Maintenance - Outstanding tab. See Debtor Maintenance - Outstanding tab.