Creating student transport charges
You can charge for students using transport, for example school bus services. You use the Student Transport Charges program to post charges for transport to the relevant debtor's account.
Before creating student transport charges:
- Define the transport codes in the luTransport lookup table and assign fee codes to each. See luTransport lookup table in the System maintenance manual.
- Create transport charges for each transport service you provide in Debtor Fee Maintenance. See Maintaining debtor fees.
- Enter the information for individual students using transport on the Current Student Maintenance - Transport tab. See the Current student manual for more information.
To open the Student Transport Charges window:
- Select Module > Debtors > Student Transport Charges from the main menu.
The Student Transport Charges window is displayed.
Tip: You can also access the debtor functions by clicking
.
Student Transport Charges window key fields
Selections area fields
Field | Description |
|---|---|
Process Date | All unpaid charges earlier than this date will have interest charges applied. |
File Year | Year to apply the charges. |
Campus | Campus the charges apply to. |
From Year Level | Range of year levels to process if applicable. |
Transport Code | Transport codes to charge for. |
Date to Appear on Transactions | Date charges appear on transactions. |
Transaction Description Style | Format of the description on the statement. |
Posting Information area fields
Field | Description |
|---|---|
Posting Date | Date to post the transactions. Tip: The general ledger year end date and restrictions on the available posting dates are displayed for information. |
Description | Description of the charges, based on the selections you have made. |
| Automatically Close Posting | Clear if you do not want to automatically close the posting. |