Debtor Maintenance - Invoices tab

Use the Invoices tab to list, view and delete invoices issued to the debtor.
Invoices are created:

  • when sales are transferred to debtor accounts
  • when statements are generated if invoices are also to be generated
  • manually using the Generate Manual Invoice function.

 

 Opening the Invoices tab

To open the Invoices tab:

  1. Select Module > Debtors > Debtor Maintenance from the main menu.
    Tip: You can also access the debtor functions by clicking .
  2. Search for the debtor. See Searching for debtors.
    The Debtor tab of the Debtor Maintenance window is displayed.
  3. Click the Invoices tab.
    The Invoices tab of the Debtor Maintenance window is displayed.


Debtor Maintenance - Invoices tab key fields and buttons

Fields

Fields

Description

Invoice No

Invoice number.

Date

Invoice date.

Amount

Amount of the transaction.

Tax

Amount of tax included in this transaction.

Statement

Statement number the invoice relates to.

Stored

Whether the invoice has been stored.

Posting No

Posting number the invoice relates to.

Posting Src

Source of the posting which generated the invoice.

Created By

Username of the staff member who created the invoice.

Created Date

Date the invoice was created.

Buttons

Buttons

Description

Preview and print prior invoices.

Clears the Invoice Number Issued flag for the selected invoice in related general ledger journals. Also deletes the invoice from this debtor.
It does not delete the source transaction. To delete the source transaction you need to delete it from the originating posting.