Debtor Maintenance - History tab

You can view all transactions (charges and receipts) posted to the debtor's account on the History tab.

Both charges and receipts made out to the debtor are recorded for future reference.

The History tab has a running Balance column so that you can see what the debtor owed at any point in time.

Opening the History tab

To open the History tab:

Select Module > Debtors > Debtor Maintenance from the main menu.

Tip: You can also access the debtor functions by clicking .
Search for the debtor. See Searching for debtors.
The Debtor tab of the Debtor Maintenance window is displayed.
Click the History tab.
The History tab of the Debtor Maintenance window is displayed.

Debtor Maintenance - History tab key fields and buttons
Fields

Field	Description
Include Zero Receipts	Select to display zero-value receipts.

Grid area fields

Field	Description
Date	The date the transaction occurred.
Fee	The fee code of the transaction. Note: Receipts do not have a fee code.
Fee Description	The description of the fee code.
Amount	The amount of the transaction.
Allocated	The amount already allocated as paid from receipts.
Balance	Total amount owed by the debtor on the specified date.
Transaction Description	A description of the transaction.
Statement	The statement number the transaction belongs to.
Sale Ref	The reference to the sales transaction (if applicable).
Student Name	The name of the student relating to the transaction.
Student ID	The Synergetic ID of the student relating to the transaction.
Posting	The posting the transaction belongs to.
Source	The Synergetic program the transaction originated from.
Seq	A unique identifier for the transaction.

Buttons

Button	Description
	Launch into Fee Maintenance for the selected fee. See Maintaining debtor fees.
	View the allocation of transactions (charges and receipts) for the selected charge. The Debtor Transaction Allocations window is displayed.
	Update the allocations for the selected charge. The Allocate Transactions window is displayed.
	View the general ledger allocations for the selected charge. The Debtor Transaction G/L Allocation window is displayed.
	View the transaction history of the selected debtor in the Transaction History window.