Maintaining future students setup data

Some aspects of the future students function can be configured to suit your organisation's needs.
 

Lookup tables
See Maintaining lookup tables.

Lookup table

Description

See

luEnquiryCampaign

Campaign that an enquiry is in response to.

luEnquiryCampaign lookup table
Enquiry Student Maintenance - Source tab in the Future students manual

luEnquirySource

Used to define the types of sources of enquiry.

luEnquirySource lookup table

luEnquiryStatus

Used to define the status of a student's application as it is being processed. Applications begin as New, and are processed into:

  • InProcess applications
  • Waiting applications
  • Closed applications.

luEnquiryStatus lookup table

luFutureApplicationCategory

Used to assign a category to future student enrolment applications.

luFutureApplicationCategory lookup table

luFutureApplicationDates

Used to maintain the cut-off dates for future student applications.

luFutureApplicationDates lookup table

luFuturePriority

Used to set the priority status on the Enrol Details tab of Future Student Maintenance.

luFuturePriority lookup table
Future Student Maintenance - Enrol Details tab in the Future students manual

luFutureStatus

Used to set the student's application status on the:

  • Create Future Student Application window
  • Modify Future Student Application window.

luFutureStatus lookup table
Future Student Maintenance - Applications tab in the Future students manual

luFutureStatusMerge

Used by the crspFutureStatusChangePrint stored procedure to determine which students to include when creating mail-merge letters. The merge code entries are matched with each future student who has an application with a certain status.

luFutureStatusMerge lookup table
luFutureStatus lookup table
Printing mail merge letters using an existing document in the Future students manual

luFutureYearPlaces

Used to specify the number of student places available for each gender, status and year level in a given enrolment year.

luFutureYearPlaces lookup table

luOnlineApplicationStatus

Used to set the status of an enrolment application.

luOnlineApplicationStatus lookup table

luOnlineApplicationStudent-Status

Used to define the status of an enrolment application.

luOnlineApplicationStudentStatus lookup table

luOnlineApplicationType

Used to set the type of an enrolment application.

luOnlineApplicationType lookup table

luStudentYearEnrolments

Used to maintain the projected, target and maximum streams, enrolments and full fee paying students for each year level and campus in a given file year.

luStudentYearEnrolments lookup table


Key configuration settings
See Maintaining configuration files.

Configuration setting

Description

See

Acknowledgement

Used to determine the email text of the acknowledgement emails of applications for enrolment.

Acknowledgement configuration setting

Acknowledgement: Subject

Used to determine the subject text of the acknowledgement emails of applications for enrolment.

Acknowledgement:Subject configuration setting

AddStudentAsContact

Used to determine whether importing a future student creates a self contact for themselves.

AddStudentAsContact configuration setting

AgeAtApplicationDate_DisplayUsed to display an additional field on the Applications tab of Future Student Maintenance. AgeAtApplicationDate_Display configuration setting

AskPreferences

Used to determine whether parents or applicants completing online applications are prompted to enter school preferences.

AskPreferences configuration setting

AskPreferences: AssociatedSchools/ AskPreferences: CompetitorSchools/ AskPreferences: OtherSchools

Used to determine whether parents or applicants completing online applications are prompted to enter school preferences for:

  • associated schools
  • competitor schools
  • other schools that are neither associated or competitor schools.

AskPreferences:AssociatedSchools configuration setting
AskPreferences:CompetitorSchools configuration setting
AskPreferences:OtherSchools configuration setting

AskPreferences: OtherSchools:SortOrder

Used to determine the sort order of the Other Schools field in the schools dropdown list on online applications.

AskPreferences:OtherSchools:SortOrder configuration setting

AskPreferences: OverviewText

Used to determine the text used to prompt parents or applicants to enter school preferences.

AskPreferences:OverviewText configuration setting

AutoGenerate

Used to create multiple applications for future students.

AutoGenerate configuration setting

AutoUpdate

Used to determine whether the priority of a future student's application is automatically updated or not.

AutoUpdate configuration setting

AgeInto-GraduationYear

Used to set the age that the majority of students are when they begin their graduation year.

AgeIntoGraduationYear configuration setting

Dashboard:ContactUs

Used to determine the Contact Us details displayed on the online application portal dashboard.

Dashboard:ContactUs configuration setting

DayCutOff

Used to set the day of the month that students are eligible to start at your organisation.

DayCutOff configuration setting

DefaultFilter: ApplicationStatus

Used to set the default Application Status to filter applications on the Process Online Applications window.

DefaultFilter:ApplicationStatus configuration setting

DefaultFilter:PaidStatusUsed to determine whether online applications that require payment are filtered based on payment status when they are imported using the Process Online Applications/Enquiries Import window.DefaultFilter_PaidStatus configuration setting

Defaults:LivesWithFlag

Used to determine whether the LivesWithFlag is selected by default when online applications are submitted without the field selected.

Defaults:LivesWithFlag configuration setting

Defaults:Normal-MailFlag

Used to determine whether the NormalMailFlag is selected by default when online applications are submitted without the field selected.

Defaults:NormalMailFlag configuration setting

Defaults:ParentFlag

Used to determine whether the ParentFlag is selected by default when online applications are submitted without the field selected.

Defaults:ParentFlag configuration setting

Defaults:PrimaryOnlyFlag

Used to determine whether the PrimaryOnlyFlag is selected by default when online applications are submitted without the field selected.

Defaults:PrimaryOnlyFlag configuration setting

Defaults:ReportsFlag

Used to determine whether the ReportsFlag is selected by default when online applications are submitted without the field selected.

Defaults:ReportsFlag configuration setting

DefaultTitle:Female

Used to set the default title for female students in Process Online Applications/Enquiries Import when there is no title set in the XML import file.

DefaultTitle:Female configuration setting

DefaultTitle:Male

Used to set the default title for male students in Process Online Applications/Enquiries Import when there is no title set in the XML import file.

DefaultTitle:Male configuration setting

DocMan:Description

Used to determine the description assigned to attachments transferred to DocMan when applications are transferred to Future Student Maintenance.

DocMan:Description configuration setting

DocMan:SourceCode

Used to determine the source code assigned to attachments transferred to DocMan when applications are transferred to Future Student Maintenance.

DocMan:SourceCode configuration setting

FutureStudents:AutoAddCourse

Used to determine whether an attempt is made to add courses automatically when creating a new future student.

FutureStudents:AutoAddCourse configuration setting