Maintaining future students setup data
Some aspects of the future students function can be configured to suit your organisation's needs.
Lookup tables
See Maintaining lookup tables.
Lookup table | Description | See |
|---|---|---|
luEnquiryCampaign | Campaign that an enquiry is in response to. | luEnquiryCampaign lookup table |
luEnquirySource | Used to define the types of sources of enquiry. | |
luEnquiryStatus | Used to define the status of a student's application as it is being processed. Applications begin as New, and are processed into:
| |
luFutureApplicationCategory | Used to assign a category to future student enrolment applications. | |
luFutureApplicationDates | Used to maintain the cut-off dates for future student applications. | |
luFuturePriority | Used to set the priority status on the Enrol Details tab of Future Student Maintenance. | luFuturePriority lookup table |
luFutureStatus | Used to set the student's application status on the:
| luFutureStatus lookup table |
luFutureStatusMerge | Used by the crspFutureStatusChangePrint stored procedure to determine which students to include when creating mail-merge letters. The merge code entries are matched with each future student who has an application with a certain status. | luFutureStatusMerge lookup table |
luFutureYearPlaces | Used to specify the number of student places available for each gender, status and year level in a given enrolment year. | |
luOnlineApplicationStatus | Used to set the status of an enrolment application. | |
luOnlineApplicationStudent-Status | Used to define the status of an enrolment application. | |
luOnlineApplicationType | Used to set the type of an enrolment application. | |
luStudentYearEnrolments | Used to maintain the projected, target and maximum streams, enrolments and full fee paying students for each year level and campus in a given file year. |
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Key configuration settings
See Maintaining configuration files.
Configuration setting | Description | See |
|---|---|---|
Acknowledgement | Used to determine the email text of the acknowledgement emails of applications for enrolment. | |
Acknowledgement: Subject | Used to determine the subject text of the acknowledgement emails of applications for enrolment. | |
AddStudentAsContact | Used to determine whether importing a future student creates a self contact for themselves. | |
| AgeAtApplicationDate_Display | Used to display an additional field on the Applications tab of Future Student Maintenance. | AgeAtApplicationDate_Display configuration setting |
AskPreferences | Used to determine whether parents or applicants completing online applications are prompted to enter school preferences. | |
AskPreferences: AssociatedSchools/ AskPreferences: CompetitorSchools/ AskPreferences: OtherSchools | Used to determine whether parents or applicants completing online applications are prompted to enter school preferences for:
| AskPreferences:AssociatedSchools configuration setting |
AskPreferences: OtherSchools:SortOrder | Used to determine the sort order of the Other Schools field in the schools dropdown list on online applications. | |
AskPreferences: OverviewText | Used to determine the text used to prompt parents or applicants to enter school preferences. | |
AutoGenerate | Used to create multiple applications for future students. | |
AutoUpdate | Used to determine whether the priority of a future student's application is automatically updated or not. | |
AgeInto-GraduationYear | Used to set the age that the majority of students are when they begin their graduation year. | |
Dashboard:ContactUs | Used to determine the Contact Us details displayed on the online application portal dashboard. | |
DayCutOff | Used to set the day of the month that students are eligible to start at your organisation. | |
DefaultFilter: ApplicationStatus | Used to set the default Application Status to filter applications on the Process Online Applications window. | |
| DefaultFilter:PaidStatus | Used to determine whether online applications that require payment are filtered based on payment status when they are imported using the Process Online Applications/Enquiries Import window. | DefaultFilter_PaidStatus configuration setting |
Defaults:LivesWithFlag | Used to determine whether the LivesWithFlag is selected by default when online applications are submitted without the field selected. | |
Defaults:Normal-MailFlag | Used to determine whether the NormalMailFlag is selected by default when online applications are submitted without the field selected. | |
Defaults:ParentFlag | Used to determine whether the ParentFlag is selected by default when online applications are submitted without the field selected. | |
Defaults:PrimaryOnlyFlag | Used to determine whether the PrimaryOnlyFlag is selected by default when online applications are submitted without the field selected. | |
Defaults:ReportsFlag | Used to determine whether the ReportsFlag is selected by default when online applications are submitted without the field selected. | |
DefaultTitle:Female | Used to set the default title for female students in Process Online Applications/Enquiries Import when there is no title set in the XML import file. | |
DefaultTitle:Male | Used to set the default title for male students in Process Online Applications/Enquiries Import when there is no title set in the XML import file. | |
DocMan:Description | Used to determine the description assigned to attachments transferred to DocMan when applications are transferred to Future Student Maintenance. | |
DocMan:SourceCode | Used to determine the source code assigned to attachments transferred to DocMan when applications are transferred to Future Student Maintenance. | |
FutureStudents:AutoAddCourse | Used to determine whether an attempt is made to add courses automatically when creating a new future student. | FutureStudents:AutoAddCourse configuration setting |
IsMaster | Used to determine whether the Applications tab of Future Student Maintenance is the master tab or not. This in turn determines whether the fields in the 2nd- and 3rd Choice Enrolment areas are available for use on the Supplemental tab. | |
MaximumStartingAge | Used to set the maximum age that a student can be when starting at your organisation. | |
MinimumStartingAge | Used to set the minimum age that a student needs to be before they can start at your organisation. | |
MonthCutOff | Used to set the month that students are eligible to start at your organisation. | |
OnlineApplications:Email:FromAddress | Used to define the email address displayed when sending enrolment application acknowledgement emails. | |
OnlineApplications:Email:FromName | Used to determine the sender name when sending enrolment application acknowledgement emails. | |
OnlineApplications:ReceiptsOnline:ID | Used to define the community member's ID that is used as a reference in receipts online for online enrolment applications. | |
ShowCollectionSection | Used to determine whether the collection section of the Future Enrolment Details Confirmation report is displayed. | |
ShowConfidentialSection | Used to determine whether the confidential section of the Future Enrolment Details Confirmation report is displayed. | |
ShowCourtOrderSection | Used to determine whether the court order section of the Future Enrolment Details Confirmation report is displayed. | |
StudentTransferMode | Used to set whether students from online applications are transferred to Enquiry Student Maintenance or Future Student Maintenance. | |
CustomIcon | Create custom icons to display important information at all times on maintenance screens. |
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