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Maintaining current students

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How to
Use the Current Student Maintenance windows to:

What you can do

What you can do...

See...

Maintain personal information about the student, including contact details.

Current Student Maintenance - Personal tab

You can:

  • Maintain flags and related information to:
  • categorise students for your organisation's reporting
  • categorise students for government reporting
  • specify religious milestones.
  • View passport and visa details.

Current Student Maintenance - Flags tab

Maintain:

  • a summary of key organisation information including campus, form and year
  • a summary of out of hours school care
  • current and next year status, including dates when leaving and possibly returning.

Current Student Maintenance - School tab

Maintain details of when a student first started at your organisation, their previous school and how they found out about your organisation.

Current Student Maintenance - Entry tab

Maintain scholarships applied for and awarded at your organisation.

Current Student Maintenance - Scholarships tab

You can:

  • list enrolment deposit details
  • check that entrance payments are complete for a student.

Current Student Maintenance - Deposit tab

Maintain details of the transport students are using to and from school.

Current Student Maintenance - Transport tab

Maintain details of courses being undertaken by a student internally or at an outside institution.

Current Student Maintenance - Courses tab

Maintain academic and co-curricular classes attended.

Current Student Maintenance - Classes tab

List current academic and other timetables, and events for a specified date.

Current Student Maintenance - Timetable tab

Maintain awards for individual and team achievements received while attending your organisation.

Current Student Maintenance - Awards tab

List class attendance.

Current Student Maintenance - Attendance tab

List and maintain the details of any absences from school.

Current Student Maintenance - Absent tab

Maintain details of external schools a student is attending or languages the student is studying.

Current Student Maintenance - External tab

Maintain work experience opportunities undertaken and relevant employer details.

Current Student Maintenance - Work Exp tab

Maintain materials used to aid a student, usually for courses conducted by outside organisations.

Current Student Maintenance - Material tab

Maintain contact details for primary and alternative contacts, particularly guardians and parents.

Current Student Maintenance - Contacts tab

Maintain family and guardianship relationships and contact details, from the student's perspective.

Current Student Maintenance - Relations tab

List siblings currently attending and planning to attend your organisation in the future.

Current Student Maintenance - Siblings tab

Maintain details for people to be contacted in the event of an emergency.

Current Student Maintenance - Emergency tab

Maintain contact details for the student's preferred doctor (and an optional alternative) for medical attention.

Current Student Maintenance - Doctor tab

Maintain:

  • public medical alerts
  • dentist's contact details
  • medical details and incidents.

Current Student Maintenance - Medical tab

View student medical conditions.

Current Student Maintenance - Medical Conditions tab

Maintain details of student disabilities including:

  • category of disability
  • adjustment level required to accommodate the disability
  • needs identified
  • adjustment details
  • consultation details
  • review comments.

Current Student Maintenance - Disability tab

Maintain codes used to:

  • link to other database records in use at the school
  • cross link records back to previous systems used.

Current Student Maintenance - Codes tab

Maintain parameters that determine how billing is undertaken for this student and family.

Current Student Maintenance - Debtor tab

Maintain concessions that apply to various fees generated by automatic tuition debtor functions.

Current Student Maintenance - Concessions tab

Record:

  • legal separations
  • court orders
  • that the privacy policy has been agreed to.

Current Student Maintenance - Legal tab

Display the most recent student photograph.

Current Student Maintenance - Photo tab

Maintain relevant and important comments that should be borne in mind by staff.

Current Student Maintenance - Comment tab

Define your own tabs or programs within Synergetic.

Current Student Maintenance - User Forms tab

Maintain information about students and parents or guardians for demographic requirements.

Current Student Maintenance - Demographic tab

Display details of who has changed the student's record.

Current Student Maintenance - Maint tab

Attach relevant documents, spreadsheets and pictures to a student's file.

Current Student Maintenance - DocMan tab

Add time-based alerts that are displayed when the student is selected.

Current Student Maintenance - Alerts tab

View and maintain:

  • communications yet to be sent to the student
  • the student's notification methods.

Current Student Maintenance - Current Comms tab

View past communications sent to students.

Current Student Maintenance - Comms tab

View and maintain events the student is attending.

Current Student Maintenance - Current Events tab

View events the student has attended in the past.

Current Student Maintenance - Events tab

You can:

  • maintain existing loans
  • create new loans
  • maintain bookings for planned lending of objects
  • create new bookings.

Current Student Maintenance - Objects tab

You can:

  • View sales made to the person.
  • Reprint the sales docket for a previous sale.

Current Student Maintenance - Sales tab

You can:

  • record citizenship, passport and visa details
  • set which citizenship or visa subclass is active at present.

Current Student Maintenance - International tab

Manage:

  • bookings with accommodation suppliers, such as hostels
  • bookings with one of a student's contacts, such as a relative or an individual providing home stay services.

Current Student Maintenance - Accommodation tab

View and maintain details of any activities.
You can flag activities with a follow-up date.

Current Student Maintenance - Activity tab

New Zealand organisations update settings required by the New Zealand Ministry of Education (NZ MOE).

Current Student Maintenance - NZMOE tab

New Zealand organisations maintain information required by the New Zealand Qualifications Authority.

Current Student Maintenance - NZQA tab

New Zealand organisations:

  • view assessment standards linked to areas of assessment for the selected student
  • maintain Te Reo Paper and Te Reo Answer Request values for one or more linked assessment standards
  • view assessment standards done at other organisations
  • update assessment standards done at other organisations, if they have not been printed.

Current Student Maintenance - NCEA tab

You can:

  • view documents uploaded to the student's DocMan tab
  • view correspondence sent to the student
  • include emails from Microsoft Outlook.

Current Student Maintenance - Correspondence tab

View details of pastoral care items for students.

Current Student Maintenance - Pastoral Care tab

View action centre tasks or notifications linked to the selected student.

Current Student Maintenance - Action Centre tab

You can:

  • schedule interviews
  • assign staff members to interviews
  • record interview outcomes
  • maintain interview details.

Current Student Maintenance - Interviews tab

View and maintain co-curricular classes for the selected student.

Current Student Maintenance - Co-curricular tab

View class and co-curricular electives for the selected student.

Current Student Maintenance - Electives tab

You can maintain:

  • general and specific details about each plan
  • activities for each plan
  • learning areas associated with each plan.

Current Student Maintenance - Individual Plans tab

Maintain details about the ability of students to perform physical activities.

Current Student Maintenance - Ability tab

You can maintain:

  • types of career plan
  • subject selections
  • goals
  • plan milestones
  • skills and abilities
  • courses.

Current Student Maintenance - Career tab

You can maintain:

  • type of support service
  • status of the support service
  • support service details
  • parent and staff contacts.

Current Student Maintenance - Services tab



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