Import_Export Student Data - NZQA tab

Use the NZQA tab to:

import the standards file
export student details to the New Zealand Qualifications Authority
export student addresses to the New Zealand Qualifications Authority.

Note: You must map outbound Synergetic lookup table values to New Zealand values using the NZMOE - New Zealand Ministry of Education external system settings on the Interface Settings window. Using the Interface Settings window.

Opening the NZQA tab

To open the NZQA tab:

Select Module > Students > Student Data Import/Export from the main menu.
The WA SCSA tab of the Import/Export Student Data window is displayed.
Tip: You can also access the student import and export functions by clicking .
Click the NZQA tab.
The NZQA tab is displayed.

Import/Export Student Data - NZQA tab key fields and buttons

Actions

Select an Import/Export Action to perform.

Action

Description

Import standards file

Import a standards file.

Click to view field configurations

Import Standards File

The following lists the fields of the NZQA Standards file and their database import destination in Synergetic, and where they can then be seen within Synergetic post-import.

Column	Heading (NZQA Field Name)	NZQA Comments:
1	Standard Number	DAS Standard number Example: 5340
		Configuration
		Field is imported into the the Synergetic Database field StandardNumber of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Number field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. See Current Student Maintenance - NCEA tab.
2	Standard Version	DAS Standard Version number Example: 3

		Field is imported into the the Synergetic Database field StandardVersion of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Version field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. See Current Student Maintenance - NCEA tab.
3	Standard Type	U=Unit Standard A=Achievement Standard S = Scholarship

		Field is imported into the the Synergetic Database field StandardType of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Type field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. See Current Student Maintenance - NCEA tab. See Current Student Maintenance - NCEA tab.
4	Standard Title	Title of Standard

		Field is imported into the the Synergetic Database field StandardTitle of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Title field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. See Current Student Maintenance - NCEA tab
5	Level	Level of Standard Example: 3

		Field is imported into the the Synergetic Database field Level of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Level field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. See Current Student Maintenance - NCEA tab
6	Credits

		Field is imported into the the Synergetic Database field Credits of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Credits field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
7	Field Code	DAS Field code of Standard Example: 72

		Field is imported into the the Synergetic Database field FieldCode of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Field Code field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
8	Field Name	DAS Field name of Standard

		Field is imported into the the Synergetic Database field FieldName of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Field Name field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
9	Subfield Code	DAS Sub-field code of Standard Example: 299

		Field is imported into the the Synergetic Database field SubfieldCode of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Subfield Code field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
10	Subfield Name	DAS Sub-field name of Standard

		Field is imported into the the Synergetic Database field SubfieldName of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Subfield Name field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
11	Domain Code	DAS Domain code of Standard Example: 1059

		Field is imported into the the Synergetic Database field DomainCode of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Domain Code field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
12	Domain Name	DAS Domain name of Standard

		Field is imported into the the Synergetic Database field DomainName of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Domain Name field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
13	L1 Numeracy	Indicates if the standard counts towards Level 1 Numeracy Values: C = Corequisite T = Numeracy Transition List T R = Transition List (Restricted Usage) N = Not Applicable

		Field is imported into the the Synergetic Database field L1Numeracy of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the L1 Numeracy field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
14	L1 Literacy	Indicates if the standard counts towards Level 1 Literacy Values: T = Transition List (both NZC and Te Reo Matatini) T NZC = Literacy Transition List Only T TRM = Te Reo Matatini Transition List Only T R = Transition List (Restricted Usage) C NZC = NZC Corequisite C TRM = Te Reo Matatini Corequsite N = Not Applicable

		Field is imported into the the Synergetic Database field L1Literacy of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the L1 Literacy field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
15	Assessment Method	Indicates the assessment method of the Standard Values I=Internally assessed E=Externally assessed

		Field is imported into the the Synergetic Database field AssessmentOption of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Assessment Option field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
16	Achieved/Merit/Excellence Permissible	Indicates the maximum result allowable for a Standard. Values: N (Not Applicable) e.g. Scholarship A (Achieved) M (Achieved with Merit) E (Achieved with Excellence)

		Field is imported into the the Synergetic Database field MeritPermissible of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Merit Permissible field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
17	Translated Paper Available	Indicates if a translated exam paper is available for a Standard Values:Y / N

		Field is imported into the the Synergetic Database field TranslatedPaperAvailable of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Translated Paper Available field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
18	Answer in Te Reo Māori	Indicates if a standard can be answered in te reo Māori, including internally assessed standards Values: Y / N

		Field is imported into the the Synergetic Database field TeReoAnswerPermissable of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Te Reo Answer Permissable field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
19	Context	Indicates if a standard must have a context Values: Y / N

		Field is imported into the the Synergetic Database field Context of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Context field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
20	Last Assessment Date	Indicates last assessment date of standard version Format: dd/mm/ccyy

		Field is imported into the the Synergetic Database field LastAssessmentDate of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the LastAssessmentDate field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
21	UE Numeracy	Indicates if the standard counts towards UE Numeracy Values: C = Corequisite T = Numeracy Transition List T R = Transition List (Restricted Usage) N = Not Applicable

		Field is imported into the the Synergetic Database field UENumeracy of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Numeracy field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
22	UE Literacy Read	Indicates UE Literacy Read standard Values: Y / N

		Field is imported into the the Synergetic Database field UELiteracyRead of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UELiteracyRead field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
23	UE Literacy Write	Indicates UE Literacy Write standard Values: Y / N

		Field is imported into the the Synergetic Database field UELiteracyWrite of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Literacy Write field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
24	UE Māori Literacy Read	Indicates UE Māori Literacy Read standard Values: Y / N

		Field is imported into the the Synergetic Database field UEMaoriLiteracyRead of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Maori Literacy Read field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
25	UE Māori Literacy Write	Indicates UE Māori Literacy Write standard Values: Y / N

		Field is imported into the the Synergetic Database field UEMaoriLiteracyWrite of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the UE Maori Literacy Write field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
26	Assessment Request Indicator	Indicates available types for the given standard and assessment opportunity. Example: 1=DE\|PE;2=DE\|PE;3=DS Available Assessment Request Types: DE = Digital Exam PE = Paper Exam DS = Digital Submission PS = Physical Submission The first Assessment Request Type should be the default available to schools.

		Field is imported into the the Synergetic Database field AssessmentRequestIndicator of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Assessment Request Indicator field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
27	Assessment Session Code	Indicates the assessment session for each externally assessed standard. This includes non-exam-based external assessment. Example: L1-CHEM

		Field is imported into the the Synergetic Database field AssessmentSessionCode of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Assessment Session Code field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
28	Digital Practice Exam Available	Indicates if an externally assessed digital exam standard is available for Digital Practice Exam Values: Y/N

		Field is imported into the the Synergetic Database field Digital Practice Exam of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Digital Practice Exam field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab
29	Assessment Opportunities	Indicates the maximum number of assessment opportunities available for externally assessed standards.

		Field is imported into the the Synergetic Database field AssessmentOpportunities of table dbo.SubjectAssessmentNCEAStandards, and is visible in Synergetic in the Assessment Opportunities field of Current Student Maintenance > Select Standard row … Std > NCEA Standard Window. Current Student Maintenance - NCEA tab

30	Excluded Standards	Indicates which other standards the given standard has an exclusion pair with. If more than one exists, they are separated by a “\|” character. For more information about exclusions please see our website: https://www2.nzqa.govt.nz/ncea/subjects/standards-exclusion-list/

-	Standard Language	Standard Language was removed by NZQA years ago and no longer appears in the Standards Import File but the field still exists in dbo.SubjectAssessmentNCEAStandards for historical purposes.

Export entries and results file

Export an entries and results file

Click to view field configurations

Under Construction.

From - '01 - Secondary Schools Data Exchange - 2024 Specifications V4.3' Paragraph 4. Student Entries - dated 15 March 2024:

Student Entries

This file is sent from a School to NZQA and contains student details and entry data for their students entering NQF or Scholarship standards in the current academic year.

This file must be sent to NZQA at the beginning of every month from April however schools can elect to send this file more frequently.

File conventions

This file is in XML format for 2024 (see file format and XML schema formats).
Date field format are ccyy-mm-dd.
The file name is nceannnnn.xml or nceannnnn.gzip, where nnnnn is the MoE School number (e.g. ncea00257).

Import National Student Number File

Import a file that contains a list of students and their corresponding National Student number.

Note: If the student details on this file match the studies code or student details of an existing student in the Synergetic system, the National Student number is automatically added to the current student record. See Current Student Maintenance - Codes tab.If there are no exact matching students in the Synergetic system the Find Matching Student window displays showing possible matches. If none of these students match exactly, click Skip to continue with the import.

Import Student Billing Details File

Import student billing details.

Import Student Results File

Import student results.

Import Student Results File (External)

Import an external student results file.

Import Context Codes File

Import context codes.

Import School Accreditation File

Import school accreditations.

Fields

Field	Description
Preview Error Listing Only	Select this field to preview the error listing without processing the export. Note: This field is only displayed when the Export Entries and Results File action is selected.
School Number	Unique school number assigned to your school by the NZQA. Note: This field is only editable when the Export Entries and Results File action is selected.
Provider Code	Unique provider number assigned to your school by the NZQA. Note: This field is only editable when the Export Entries and Results File action is selected.
Location	Unique location number assigned to your school by the NZQA. Note: This field is only editable when the Export Entries and Results File action is selected.
Year Level From/To	Range of year levels to export.
Process Date	Date the export was completed.
Set Blank Result Dates To	Select a date to populate blank result dates with the selected date. Note: This field is only editable when the Export Entries and Results File action is selected.
Default Assessment Opportunity for Externally Assessed Standards to 1	Externally assessed standards must have an assessment opportunity. If entering this information manually (see Current Student Maintenance - NCEA tab) or setting it in bulk (see Setting NCEA standards in bulk) is too time consuming, so you can select this field to default the value of the Assessment Opportunity field to 1 for all externally assessed standards.
Create Assessment Area for Secondary Course Endorsements	Select to create a subject assessment area for subject assessments with codes that match secondary course numbers in the import. The created subject assessment area will have: a result type with a SynergyMeaning of NCEASCE Print on report field deselected Force read only field selected. See Subject Assessment Area Maintenance - Area bar - Area tab. Note: This subject assessment area is only created when the subject assessment does not already have a subject assessment area with a SynergyMeaning of NCEASCE. Note: This field is only displayed when the Import Student Results File action is selected.
Version Update	Unique version numbers which get updated on a regular basis. Also see Force Version Update below. Select or clear the relevant check boxes: External Standards Internal Unit Standards Internal Achievement Standards Other Standards.
Force Version Update	Select to enable editing of the Version Update check boxes.
File Name	Name of the import file.
Progress	Progress of the import.

Buttons

Button	Description
	Select the file location.
	Reprint the latest standard version.