Edit Employee Details for Export window

Owned by Richard Kennedy (Unlicensed)
Last updated: Nov 22, 2022
3 min read

You can use the Edit Employee Details for Export window to edit general payroll employee details submitted with the Employee Details file:

  • Personal details
  • Address details
  • Daytime phone details
  • Mobile phone details.

Note: The fields of the Edit Employee Details for Export window are not linked to the Community, so updating these fields does not update the corresponding fields in Community Maintenance and vice versa.


 Opening the Edit Employee Details for Export window

To open the Edit Employee Details for Export window:

  1. Select Payroll > Payroll Employee Maintenance from the main menu.=
    The Set Payroll Search Criteria window is displayed.
  2. Search for the employee payroll record for the staff member. See Searching for payroll employees.
    The Personal tab of the Payroll Maintenance window is displayed.
  3. Click the Declarations tab.
    The Detail sub-tab of the Declarations tab of the Payroll Maintenance window is displayed.
  4. Click the Personal Details sub-tab.
    The Personal Details sub-tab of the Declarations tab of the Payroll Maintenance window is displayed.
  5. Click .
    The Edit Employee Details for Export window is displayed.


Edit Employee details for Export window key fields and buttons

Personal area fields

FieldDescription
Name

Type of declaration. You can select:

  • TFN Declaration to record a Tax File Number declaration for payroll new employees
  • Withholding Declaration to record payment withholding details.
TitlePayroll employee’s title.
First NamePayroll employee’s first name.
Other NamesPayroll employee’s other names.
Family NamePayroll employee’s surname.
Date of BirthPayroll employee’s date of birth.
EmailPayroll employee’s email address.

Daytime phone area fields

FieldDescription
CountryPayroll employee’s country.
Area CodePayroll employee’s area code.
NumberPayroll employee’s daytime phone number.
ExtensionPayroll employee’s daytime phone number extension, if required.

Mobile phone area fields

FieldDescription
CountryPayroll employee’s country.
Area CodePayroll employee’s area code.
NumberPayroll employee’s mobile phone number.
ExtensionPayroll employee’s mobile phone number extension, if required.

Address area fields

FieldDescription
Unit TypePayroll employee’s unit type, if required.
Unit NumberPayroll employee’s unit number, if required.
Floor TypePayroll employees floor type, if required.
Floor NumberPayroll employee's floor number, if required.
BuildingPayroll employee's building, if required.
Street NumberPayroll employee’s street number.
Street NamePayroll employee’s street name.
Suburb/RuralPayroll employee's suburb
CityPayroll employee’s city.
PostcodePayroll employee’s postcode.
StatePayroll employee’s state.
CountryPayroll employee’s country.

Buttons

ButtonDescription

Reload the employee’s details from Community Maintenance.

To reload the employee details:

  1. Click .
    The Confirm window is displayed.
  2. Click .
    The employee details are reloaded.