Exporting the Register New Student File

You can export the Register New Student File to export a .csv file listing all students at your organisation that do not have a Learner Unique Identifier (LUI) recorded in the Government Student Number field of the Codes tab of Current or Future Student Maintenance.

Once this file has been exported you can register the students with the Queensland Curriculum and Assessment Authority by uploading it to the QCAA website. For more information, see QCE Registration.

Field mapping, field configurations, mandatory/optional fields and inclusion criteria

Field mapping

You can click the link below to view field mapping information.

Field configurations

You can click the link below to view configuration details for each field included in the Register New Student file.

Mandatory/optional fields

You can click the link below to view mandatory and optional fields for the Register New Student file export.

Inclusion criteria

You can click the link below to view inclusion criteria.

To export the Register New Student File:

1. Open the QCAA tab of the Import/Export Student Data window.
   The QCAA tab of the Import/Export Student Data window is displayed.
   
2. Select the Year.
3. Select the Campus, if required.
4. Select Export using the Mode field.
5. Select Register New Student using the Export File drop-down list.
   
6. Select the Process date.
7. Select a year level range using the Year Level From and To fields, if required.
8. Click  to select a location to save the file.
   The Save As window is displayed.
   
9. Navigate to the file location where the Register New Student File is to be saved.
10. Click .
11. Click .
12. Either:
    
    • No errors are detected and the Register New Student File is exported to the specified file location.
    
    
    
    • Errors and warnings are detected and the Register New Student window is displayed to list the errors preventing the completion of the export.
    
    
    
    Note: You cannot complete the export if there are errors. Warnings should be avoided, but are allowed.
    
    Tip: You can click  and to expand and collapse the display tree. 
    
    - Click  to export the error report to Notepad.
    - Close the Register New Student window.
    - Resolve the errors listed in the report using the tabs of Current Student Maintenance. See Maintaining current students.
    - Re-run the export until the Register New Student File is successfully exported.