Register New Student file

Register New Student file is defined by QCAA and forms part of the QCAA Student Management application. The file contains Current Students who do not have a Learner Unique Identifier (LUI) and meet the parameters set by the operator.

LUI is Queensland only and is stored in the Government Student Number field on Current Student Maintenance - Codes tab.

File Contents

Data File fieldSynergetic field
Given names



Current Student Maintenance - Personal tab

Middle names
Family name
Preferred name
Sex

Gender from Current Student Maintenance - Personal tab

Mapping

Codes: M, F, X

Mapped in Interface Settings - QCAA

(Note: X not currently supported.)

Date of birthCurrent Student Maintenance - Personal tab
USI

Vocational Education Code from Current Student Maintenance - Codes tab

The USI is a reference number made up of ten numbers and letters.

Birth country

Country of Birth from Current Student Maintenance - Personal tab

Mapping

Codes

1269.0 - Standard Australian Classification of Countries (SACC), Second Edition

Mapped in Interface Settings - QCAA

Indigenous status

Derived based on Torres Strait Islander Flag and Indigenous Student Flag from Current Student Maintenance - Flags tab

This is the ABS Indigenous Status Code N

Mapping

Synergetic has implemented the QCAA defined mapping:

Note: Currently Synergetic does not support Not stated/inadequately described.
Home language

Home Language from Current Student Maintenance - Personal tab

Mapping

Codes: 1267.0 - Australian Standard Classification of Languages (ASCL), 2011

Mapped in Interface Settings - QCAA

DisabilityDisability Flag from Current Student Maintenance - Flags tab
International full fee-paying studentFull Fee Paying from Current Student Maintenance - Debtor tab
Documents sighted

New DocumentsSightedFlag field on Current Student Maintenance - International tab

Date entered AustraliaArrival Date from Current Student Maintenance - International tab (Visa Subclasses)
Home emailHome Email from Current Student Maintenance - Personal tab
School emailEmail from Current Student Maintenance - Personal tab
Other email(blank not used)
Home phoneHome Phone from Community Maintenance - Phone tab
Mobile phoneMobile Phone From Community Maintenance - Phone tab
Address line 1



Home Address from Community Maintenance - Home Address tab

(Address line 4 <Blank - not used>)

Address line 2
Address line 3
Address line 4
Address suburb
Postcode
State

Home Address State from Community Maintenance - Home Address tab

Mandatory for Australia

Mapping

Codes

ACT, NSW, NT, QLD, SA, TAS, VIC

Mapped in Interface Settings - QCAA

Country

Code of Home Address Country from Community Maintenance - Home Address tab

Mapping

Codes

1269.0 - Standard Australian Classification of Countries (SACC), Second Edition

Mapped in Interface Settings - QCAA

Postal address line 1



Postal Address from Community Maintenance - Postal Address tab

(Address line 4 <Blank - not used>)

Postal address line 2
Postal address line 3
Postal address line 4
Postal suburb
Postal postcode
Postal statePostal Address State from Community Maintenance - Postal Address tab

Mandatory for Australia

Mapping

Codes

ACT, NSW, NT, QLD, SA, TAS, VIC

Mapped in Interface Settings - QCAA

Postal country

Code of Postal Address Country from Community Maintenance - Postal Address tab

Codes

1269.0 - Standard Australian Classification of Countries (SACC), Second Edition

Mapped in Interface Settings - QCAA

Exit year

Years Until Graduation from luYearLevel lookup table

Student IDSynergetic ID
Intended learning option

Learning Pathway from Current Student Maintenance - Flags tab

Codes

As defined by QCAA:

  • Not Identified
  • Queensland Certificate of Education (QCE)
  • Queensland Certificate of Individual Achievement (QCIA)
  • Senior Statement

Mapped in Interface Settings - QCAA