Current Pay Maintenance - Detail tab

Use the Detail tab to maintain:

pay code entries against each employee's payroll entry
back pay entries for each employee
imported timesheets for each employee
summary payroll information
review and resolve potential leave anomalies.

When you change details on this window, you only affect the employee's current pay. The employee master file record is not altered.

Note: If you type in a negative amount when a positive is expected or vice versa, Synergetic asks you to confirm the amount.

Opening the Detail tab

To open the Detail tab:

Select Payroll > Current Pay Maintenance from the main menu.
The Detail tab of the Current Pay Maintenance window is displayed.

Note: If a blank pay run has been created, the Get Payroll ID window is displayed first. Select employees to add to the pay run.
Open the required payroll employee. Either use the:
• navigation buttons on the Current Pay Maintenance window

• Current Pay Selector window.

Tip: You can select the Only Employees where leave needs attention field to only display current pays with potential leave anomalies that require your attention. This field is only displayed if potential leave anomalies exist.

Note: For information about reviewing and accepting potential leave anomalies, see the Leave Requires Attention area fields and buttons.

Current Pay Maintenance - Detail tab key fields and buttons

Leave Requires Attention area fields and buttons

Note: Synergetic displays this area when current pay details need to be reviewed due to a potential leave anomaly. Check the Reason field to determine the reason(s), manually update the pay to resolve the potential leave anomaly, and then click the Accept button to acknowledge that details have been correctly entered.

Fields

Field	Description
Reason	States the reason for the potential leave anomaly. For example, The employee's award changed.

Buttons

Button	Description
	Once you have checked the Reason field and made any necessary changes, click this button to acknowledge that details have been correctly entered.

Grid area fields

Field	Description
Pay code	Pay code linked to the pay code entry.
G/L code	Code for the general ledger account to post entries to.
Sub Alloc	Sub-allocation code for the general ledger account, if used.
Rate	Pay rate based on the pay units.
Units	Number of units within the pay period.
Factor	Factor used to calculate the pay code amount payable.
Amount	Calculated gross pay amount based on the Pay Rate and Pay Units fields. Note: Foreign withholding amounts should be entered as negative amounts. Synergetic displays a warning when positive withholding amounts are entered and negates these amounts during STP processing.
Paid Leave Type	Default paid leave type for the pay code. This field can have a value of either: C - Cash out leave in service U - Unused leave on termination P - Paid parental leave W - Workers' compensation A - Ancillary and defence leave O - Other paid leave. Note: You must select a paid leave type for leave pay code entries with non-zero amounts.
ETP Reason	Early Termination Payment Reason. This field can have a value of either: B - Death Benefit - Split ETP Type N D - Death Benefit - Dependant N - Death Benefit - Non-dependant O - Life Benefit - Other P - Life Benefit - Split ETP Type O R - Life Benefit - Redundancy et al S - Life Benefit - Split ETP Type R T - Death Benefit - Trustee of the Deceased Estate.
Lump Sum FY	Financial year of the lump sum payment.
Timesheets	Whether the pay code entry can be included in timesheets.
Description	Description for the pay code.
Income Stream	ATO defined income stream type. This field can have a value of either: Salary and wages Closely held payees Inbound assignees to Australia Working holiday makers Seasonal worker programme Foreign Employment Joint petroleum development area Voluntary agreement Labour hire Other specified payments. Note: Income stream types are selected for pay codes using the General tab of Pay Code Maintenance. See Pay Code Maintenance - General tab. For more information including how income stream types relate to pay codes, see Pay code types.
Country	Country code of the selected payroll employee. See luCountry lookup table. Country code only required for pay codes with the following income stream types: Foreign Employment (FEI) Inbound Assignees to Australia (IAA) Working Holiday Maker (WHM). Note: Income stream types are selected using the General tab of Pay Code Maintenance. See Pay Code Maintenance - General tab.
Super Fund	Superannuation fund linked to the selected pay code.
Child Support (NZ)	Type of child support payment. Leave this field blank to record normal child support or select one of the following options from the drop-down list: Ceased Employment Advanced Payment Protected Earnings Short Term Absence Deducted Previously Other. Note: This field is only displayed if the selected pay code has a Child Support Deductions reporting category. See Pay code types.

Buttons

Button	Description
	Depending on the location of the button launch into: Payroll Code Maintenance for the highlighted pay code. See Maintaining payroll codes. Payroll Maintenance for the current employee. See Maintaining payroll employees.
	Add a new row at the bottom of the grid area, then: select the pay code override the default values as required. Note: The following message is displayed when the G/L Code field is blank. Note: You should not add pay codes that use the Lump Sum A reporting category. This reporting category has been deprecated. Update the pay code to use either Lump Sum A - Type R or Lump Sum A - Type T then add the pay code.
	Insert a new row before the highlighted record, then: select the pay code override the default values as required. Note: The Leave Details window is displayed when you manually add a leave transaction. See Adding leave transactions.
	Insert a new row after the highlighted record. Tip: Use this button to add leave pay lines after their associated normal pay line. In the example below, a line of annual leave pay has been added after the normal pay line. Note: You can use the Auto Adjust Pay When Leave Entered field on the Payroll tab of Synergetic Financial Configuration window to determine whether normal pay lines are automatically adjust based on the amount of leave taken. See Synergetic Financial Configuration - Payroll tab.
	Delete the highlighted pay code.
or	Either lock or unlock the rate field. This is used to prevent you from accidentally changing the employee's rate.
	Launch the Back Pay window to add back pay for the employee. See Processing back pay.
	Launch the Time Sheets window to view timesheet entries related to this pay code. See Viewing imported timesheet entries.
	Change payroll summary information. See Changing payroll summary information.
	Launch the Unprocessed Timesheets Approved for Payment window to import staff timesheets into the current pay. See Importing timesheets.
	Move the highlighted record up or down in the grid. Note: You can use the Auto Adjust Pay When Leave Entered field on the Payroll tab of Synergetic Financial Configuration window to determine whether normal pay lines are automatically adjust based on the amount of leave taken. See Synergetic Financial Configuration - Payroll tab. When this field is selected and there are multiple normal pay lines, you can move the line of leave up or down the grid to change the normal pay line adjusted. In the example below, the second line of normal pay (NTEACH) is modified by the line of annual leave.
	Reload the selected employee into the current pay if their pay rate, factor or amount has changed.
	Edit the details of the selected pay line. Different fields display for different pay codes and some fields may not be editable. In the example above, the Paid Leave Type field is displayed above because the selected pay code has the Paid Leave reporting category. Currently, this field is read-only because the pay is locked for finalisation. Once the pay has been finalised, you can edit this field and Synergetic will ask whether you would like to generate an update event.