Importing timesheets

You can import timesheets that staff have entered in the Staff Kiosk of SynWeb. Synergetic combines the timesheet entries into one line per pay code in Current Pay Maintenance.

Note: You must have security permissions for the PayrollImportTimesheets resource to import timesheets. See Maintaining security permissions in the System maintenance manual.

Importing timesheets

To import a staff member's timesheets into Current Pay Maintenance:

Select Module > Payroll > Current Pay Maintenance.
The Current Pay Maintenance window is displayed.
Click .
The Unprocessed Timesheets Approved for Payment window is displayed.
Select the staff members whose timesheet entries you want to import.
Click .
The timesheets are combined into one pay line and imported into the current pay.

Tip: Click to see the updated pay.

Note: If the employee already has an entry for the pay code in Current Pay Maintenance, Synergetic enters the timesheet entry as a separate line of the same pay code beneath it.

Note: You can reimport the timesheets if the staff members with imports are deleted from the current pay, or if you abandon the relevant posting.

Unprocessed Timesheets Approved for Payment window key fields and buttons
Fields

Field	Description
Pay Date	Pay date of the pay you are importing into.
Posting Number	Posting number of the pay you are importing into.
Description	Description of the pay you are importing into.
Pay Group	Filter the Timesheets to Import grid by pay group.

Timesheets to Import into Payroll grid area fields
Each line represents the timesheets entered by that employee for a specific pay code.

Field	Description
Select	Select to include the timesheets for this employee and pay code.
Name	Name of the employee.
In Pay	If selected, this staff member is already listed in the current pay. Note: If the employees are not included in the current pay, they are added to it when their timesheets are imported, including inactive staff.
Pay Code	Pay code of the timesheets.
Time	Total amount of time entered in the timesheets.
Pay Line Matches	Number of matches the employee has for this pay code. Note: You cannot import timesheets for a pay code that is not listed in the employee's Pay Details tab of Payroll Employee Maintenance. If Pay Line Matches is 0, attempting to import those timesheets results in an error. If Pay Line Matches is greater than 1, Synergetic imports the timesheets into the first matching pay code line it finds. See Payroll Maintenance - Pay Details tab.
Pay Group	Pay group of the employee.
ID	Synergetic ID of the employee.

Individual Timesheets for Above Selection grid area fields

Each line represents a timesheet entry for the employees and pay codes selected above.

Field	Description
Pay Code	Pay code of the timesheet entry.
Date	Date of the timesheet entry.
Time Range	Start and end time of the timesheet entry.
Time	Number of hours worked in the timesheet entry.

Buttons

Button	Description
	Select all the timesheets in Timesheets to Import into Payroll.
	Select none of the timesheets to import.
	Reload the timesheet information if you have: changed an employee's pay codes in Payroll Employee Maintenance approved more timesheets unapproved some timesheets.
	Launch Payroll Employee Maintenance for the selected employee. See Maintaining payroll employees.
	Launch Pay Code Maintenance for the selected pay code. See Maintaining payroll codes.
	Import the timesheets into Current Pay Maintenance.
	Close the Unprocessed Timesheets Approved for Payment window without importing timesheets.