Past Student Maintenance - NZMOE tab

NSN

National Student Number. The NSN allows the unique identification of students and is:

• a record of learning number
• allocated using the ENROL system
• mandatory for all students.

Include in Roll Return

Select to include the student in the roll return. Clearing the checkbox will:

• exclude the student from the roll return
• print a warning on the roll returns errors and warnings report created during NZMOE Import/Export. See Import/Export Student Data - MOE tab in the Roll Returns manual.

Note: This field is typically used to exclude exchange students from the roll return where the students are paired with domestic students involved in the same exchange.

Student Type

Type of student for funding purposes. The NZ MOE uses this information to prepare staff resourcing plans.

Students can only be allocated to one code, even though they may belong to more than one group. To allocate a student type, start at the top of the list and work down. Use the first code that applies to this student. For details, see Student type in the in the Roll returns manual.

Resource Level

Level of resources required for students identified in the Ongoing and Reviewable Resourcing Scheme (ORRS).

The default value is Non-ORRS.

Students may be classified as ORRS-High Level or ORRS-Very High Level and require additional resourcing. Because of this additional resourcing, the roll return validation can be different than normal.

Zone Status

Indicates whether a full-time regular domestic student, adult student or returning adult student resides inside or outside of the school zone at the date of their first attendance at your organisation. For details, see Zone status in the Roll returns manual.

Ethnic Group 1 /
Ethnic Group 2 /
Ethnic Group 3

Ethnic group or groups that a student identifies with.

The fields allow a student or parent to nominate up to three ethnic groups. The NZ MOE encourages schools to allow students to self-identify or be identified by their parents as belonging to more than one ethnic group.
There should be no duplicate codes in Ethnic Group 1, 2 or 3.

For details, see Ethnic group in the Roll returns manual.

Country of Citizenship

Indigenous Language Level

Highest level of Maori language learning the student is involved in.

To allocate a code to an individual student, start at the top of the list and work down. Use the first code that applies to the student.

For details, see Indigenous language level in the Roll returns manual.

Secondary Attainment Level

Highest secondary school attainment for school leavers enrolled in the NCEA/NQF (National Qualifications Framework). This is used to measure the academic performance of students in year 9 and above when they leave school.

This field is required for secondary students and adult students who are permanently leaving the NZ schooling sector.

For details, see /wiki/spaces/SYNMAIN/pages/2294725664 in the Roll returns manual.

High Non-National Qualification Level

Highest secondary school attainment for school leavers enrolled in the non-NQF. This is used to measure the academic performance of students in year 9 and above when they leave school.

If students have at least partial attainment of a non-NQF qualification, at any year level, but not met the full requirements they should be coded with attainment at the level below.

This field is required for regular and adult students who are permanently leaving the NZ schooling sector.

For details, see /wiki/spaces/SYNMAIN/pages/2294725659 in the Roll returns manual.

Early Childhood Participation

Identifies whether year one students attended any form of Early Childhood Education on a regular basis prior to starting school.

For details, see Participation in early childhood education in in the Roll returns manual.

Neighbour Island Language

Particular Pacific Island language in which immersion (in the Pacific Language only) or bilingual (both a specified Pacific Language and English) education is provided.

For details, see Neighbour Island language in the Roll returns manual.

Neighbour Island Language Level

Highest level of Pacific language learning the student is involved in.

To allocate a code to an individual student, start at the top of the list and work down. Use the first code that applies to this student.

For details, see Neighbour Island language level in the Roll returns manual.

Override Entry Date

Date the student started primary school.

This field is used to avoid reporting errors caused by students starting at your organisation before they were five years old. For example, if the student was enrolled at preschool with your organisation.

Note: This field overrides the Initial Schooling Date field to supply the First Schooling date for NZMOE roll returns. See Current Student Maintenance - Entry tab in the Roll returns manual.

STAR Funded Course Date

Date the student started a Secondary Tertiary Alignment Resource (STAR) funded course.

This field is used to determine the STAR value of New Zealand students for Roll Returns (Y or N). Students have a STAR value of Y when they participated in a STAR funded course:

• in the previous school year (March roll return)
• any time during the current school year (June, July and September roll returns).

Note: STAR values are processed on the 1st April.

Tuition Weeks

Total number of weeks in the academic year that a student is enrolled for academic tuition, if they are an:

• international fee-paying student (FF)
• NZAID student (FE).

For example, if a student enrols for two terms of study and each school term consists of 10 weeks then Tuition Weeks = 20. It does not matter if the student is part-time or full-time.
This is used to calculate the International Student Levy for an international student. Also, see Setting up tuition fees for international and full-fee students in the Roll returns manual.

IWI 1
IWI 2
IWI 3

Iwi affiliation or affiliations that a student holds. The fields allow a student or parent to nominate up to three Iwi affiliations.

See Indigenous groups (Iwi affiliations) in the Roll returns manual.

At least one Iwi is required for IWI 1, if Maori has been selected in Ethnic Group (see above) and the student was enrolled after 1st January 2003. This includes a student transferring from another school.
IWI 2 and IWI 3 are optional.

Eligibility

List of the possible criteria used to determine the eligibility status of a student for enrolment and funding purposes.

This is used to determine if the student qualifies for funding purposes as either:

• a domestic student (codes 100-185, 500-888)
• an international fee-paying student (codes 200, 300)
• international fee-exempt student (code 400).
  See Eligibility criteria in the Roll returns manual.

Exchange Scheme

Type of exchange scheme or agreement an exchange student belongs to.

The NZ Ministry of Education needs to identify which exchange scheme the student is affiliated with to confirm that the student is part of a government approved scheme or agreement.

For more details, see Exchange scheme in the Roll returns manual.

Note: This field is read-only if the student's Eligibility does not require an Exchange Scheme.

STP

Whether a student attends a Secondary tertiary programme. These students:

• attend:
  • your organisation on a part-time basis with an FTE (full-time equivalent) as low as 0.0
  • another educational institution for training
• are:
  • aged under 19
  • in year level 11, 12 or 13 at your organisation
  • considered regular students
  • unique because they can be part-time and aged under 16.

Verification Doc

Type of document provided by the parent when the student is enrolled at the school.

The document which is used by the school to verify the student's name, date of birth and eligibility status in accordance with Education Circular 2007/1. Only one verification document is required.

See Verification document in the Roll returns manual.

Serial No

Serial number on the document used to verify the student's eligibility status. The format of the field depends upon the type of document used for verification.

This provides proof that the documentation has been witnessed by the school administrator.

Document Expiry Date

Expiry date of the document specified in the Verification Doc field for all students except with an Eligibility of:

• NZ citizen
• NZ resident
• Australian citizen.

Note: It is recommended that this is entered for all students as it is used for arrival uploads in ENROL.

Submit Contact Details to Youth Services

Select to submit additional contact details to the New Zealand government's Youth Services. For example, contact information for the Parent 1 and Parent 2 relations.
Clear the field to suppress the additional contact information when requested by the student or caregiver.

Switch to the International tab to edit the student's Country of Citizenship. See Current Student Maintenance - International tab.
See Country of Citizenship above.

You can:

• retrieve a student's NSN from the ENROL database and update Synergetic with the value
• confirm that a student's NSN is correct in Synergetic
• view the differences between Synergetic and ENROL of the student's identity details
• determine whether a new record needs to be entered into ENROL.
  See Managing New Zealand student NSNs and identity details (Roll returns).
  ENROL is a central register of student enrolments developed by the NZ Ministry of Education for schools to use via the web.

Open the NZ MOE web service using your web browser for the selected student, based on the URL field. The URL is populated when the student's NSN is retrieved or checked.
For an example, see Updating student identity details in both Synergetic and ENROL programs (Roll returns).

View or update the data exchange configuration. Data exchange is used for:

• sending the .MOE file to the NZ Ministry of Education during the roll returns process
• checking or getting student NSNs for individual students from the ENROL web site.
  See NZMOE eReturn window in the Roll returns manual.

Print the results of sessions where student:

• NSNs have been retrieved or checked
• identity details have been checked.
  See Printing ENROL Get/Check NSN reports.