Setting up tuition fees for international and full-fee students

The New Zealand Ministry of Education (NZ MOE) collects data so that it can calculate the Export Education Levy for:

To calculate the Export Education Levy for these students, the NZ MOE needs the:

number of tuition weeks
amount charged for tuition for the academic year, or proportion of the year for which the student is enrolled, in New Zealand dollars (including GST).

Tuition weeks

The tuition weeks is updated on the NZMOE tab of Current Student Maintenance.

Enter the number of weeks that the student attended your school. See Current Student Maintenance - NZMOE tab (Roll returns).

Tuition fees

Tuition fees for international and NZAID students are set up as a fee, with a variation from tuition fees charged for each year level.

Ensure that a fee category exists in the luDebtorFeeCategory finance lookup table, with SynergyMeaning of Compulsory Tuition.
See Maintaining finance lookup tables in the Finance manual.
Ensure that a fee is set up for the international or NZAID student, with a fee Category (Tuition, in this example). See Maintaining debtor fees in the Debtors manual.

Note: Tuition fees are already set up for each year level.
Ensure that the details on the Auto Tuition tab of Debtor Fee Maintenance are updated. The Tuition Variation is set so that different fee schedules can be defined for the international or NZAID student. See Debtor Fee Maintenance - Auto Tuition tab in the Debtors manual.
Ensure that the Billing Periods Per Year is set on the Page 1 tab of Finance Configuration Maintenance. See Synergetic Financial Configuration - Debtors tab in the Finance manual.
The total amount of tuition fees paid for the year, by each international or NZAID student, can then be calculated for the roll return. The annual amount is calculated by multiplying the fee by each period that the fee is valid for.

Example 1

If the amount was $2500:

and if billing periods per year is set to 4 (in finance configuration maintenance)
and the periods to be charged is set to 1
and the charge is selected (in debtor fee maintenance)
and there are no more billing period selected (in debtor fee maintenance)
then the calculation is $2500 * 1 = $2500

Example 2

If the amount was $2500:

and if billing periods per year is set to 4 (in finance configuration maintenance)
and the periods to be charged is set to 0
and the charge is selected (in debtor fee maintenance)
and there are no more billing period selected (in debtor fee maintenance)
then the calculation is $2500 * 4 = $10000, as period 0 means apply for all periods.

Example 3

If the amount was $2500:

and if billing periods per year is set to 4 (in finance configuration maintenance)
and the periods to be charged is set to 1 and another line exists which is set to 3
and the charge is selected (in debtor fee maintenance)
and there are no more billing period selected (in debtor fee maintenance, other than 1 and 3)
then the calculation is $2500 * 2 = $5000