Debtor Fee Maintenance - Auto Tuition tab

You use the Auto Tuition tab to specify whether the debtor fee is to be automatically posted to the relevant debtor's accounts when running the Automatic Tuition program program.

Note: The processing order is derived from the Auto Tuition Sequence number not from this list.

Tuition variation is automatically defined. If a student has a tuition variation code but there is no matching debtor fee, the program will automatically match without the tuition variation code, if the configuration option is set.

Opening the Auto Tuition tab

To open the Auto Tuition tab:

Select Module > Debtors > Fee Maintenance from the main menu.
The Set Debtor Fee Search Criteria window is displayed.
Tip: You can also access the debtor functions by clicking .
Enter the search criteria. See Searching in the Introduction manual for information on how to use the search tools.
Click .
The General tab of the Debtor Fee Maintenance window is displayed.
Click the Auto Tuition tab.
The Auto Tuition tab of the Debtor Fee Maintenance window is displayed.

Debtor Fee Maintenance - Auto Tuition tab key fields and buttons
Auto Tuition Details area fields

Field	Description
Auto Tuition Code	Identifying code and processing position for the fee in the Automatic Tuition program. The sequence is defined in the luDebtorAutoTuition lookup table. See luDebtorAutoTuition lookup table in the Finance manual. For example, the following sequence may be used:
	Seq	Code	Description
	1	T	Tuition
	2	SD	Sibling Discount
	3	CC	Consolidated Charges
	4	TC	Tuition Concession
	5	B	Boarding Fee
	6	BC	Boarding Fee Concession
	7	O	Other Charges
	Normal fees are placed in a higher position (lower sequence number) than their corresponding concessions. This sequence defines the order that the fees are charged to the debtor, and the order they appear on statements. Note: If no Auto Tuition Code is defined then the charge is not automatic. It is excluded from auto tuition runs and any other details on this tab are ignored.
Campus	Select the campus that this fee applies to, if applicable.
Year Level From / To	Select the year level range that this fee applies to, if applicable.
Boarder Type	If the debtor fee applies to boarders, then select a boarder type from the drop-down list. Note: Use either Boarder Type or Boarder, not both.
Boarder	If the debtor fee applies to boarders, select the boarder code to charge the fee to. See SynergyMeaning in luBoarder lookup table. Note: Use either Boarder Type or Boarder, not both.
Tuition Variation	Define the type of student that the automatic fee applies to, if applicable. For example full-fee students generally receive a different charge to students. If a tuition variation is defined on any individual student records then these students become part of their own billing group for automatic charges. See Tuition variation example.
Number of Siblings	If you want to apply a concession or separate fee to families with a certain number of siblings currently attending the school, then enter this number here. For example, a 20% discount to a fee may apply to families that have two children attending the school. Note: Number of siblings is determined by the number of students sharing the SCI Student Contact. See Current Student Maintenance - Contacts tab in the Current students manual.
Family Position	If you apply a concession or fee only to charges for a certain student in the family based on their position in family, then select the position in this field. Note: Family position is determined by the number of students sharing the SCI Student Contact. See Current Student Maintenance - Contacts tab in the Current students manual.

Periods to be Charged area fields

Field

Description

Period Number

The debtor fee can be allocated to an auto tuition period (0-9) which will automatically apply the fee to debtors in that period.

Normally zero, unless special processing needs to occur in different billing periods.

Note: The default period is 0 (zero). Add other period number records to charge or not charge other periods.

Charge

Clear this flag if the fee is not to be included in tuition runs.

Buttons

Button	Description
	Add an additional row, edit the Period Number and Charge fields and click .
	Delete the selected period to be charged.

Debtor Fee Maintenance - Auto Tuition tab - Rules for processing

The following rules are applied to match debtor fees and students:

Field	Description
Normal Charges and Discounts	Students are matched to fees by: Campus, year level, no boarder, no family position, no sibling count. Campus, no year level, no boarder, no family position, no sibling count. No campus, no year level, no boarder, no family position, no sibling count.
Charges and Discounts for boarders	Students are matched to fees by: Campus, year level, boarder, no family position, no sibling count. Campus, no year level, boarder, no family position, no sibling count. No campus, no year level, boarder, no family position, no sibling count.
Charges and Discounts based on position in family	Students are matched to fees by: Campus, year level, no boarder, family position, no sibling count. Campus, no year level, no boarder, family position, no sibling count. No campus, no year level, no boarder, family position, no sibling count.
Charges and Discounts based on number of children in family	Students are matched to fees by: Campus, year level, no boarder, no family position, sibling count. Campus, no year level, no boarder, no family position, sibling count. No campus, no year level, no boarder, no family position, sibling count.