Staff Maintenance - Other tab

Owned by Former user (Deleted)
Last updated: Jun 26, 2019 by Richard Kennedy (Unlicensed)

Use the Other tab to:

  • record whether your organisation has checked the staff member's references
  • record whether the staff member has had a police check
  • record any details of a probationary period
  • record the staff member's driver's license details
  • view the staff member's network login
  • barcode used for programs using barcoding devices, such as point of sale terminals
  • record whether the staff member is authorised for purchase of sale items.

 

 Opening the Other tab

To open the Other tab:

  1. Select Module > Human Resources > Staff Maintenance from the main menu.
    Tip: You can also access the staff functions by clicking .
  2. Search for the staff member. See Searching for staff members.
    The Personal tab of the Staff Maintenance window is displayed.
  3. Click the Other tab.
    The Other tab of the Staff Maintenance window is displayed.


Staff Maintenance - Other tab key fields
Other Details area

Field

Description

References Checked / Date

Select if your organisation has checked the staff member's references. If so, the date that they were checked.

Police Record Checked / Date

Select if the staff member has had a police check. If so, the date that it was checked.

Reference Number

Police check reference number.

Driver's License

Staff member's driver's license number.

External Registration Number

Used to store a registration number sourced from an external system. For example, ICON schools can use this field to store the C-Number of staff members.

Note: You can re-label this field using the ExternalRegNumber:Caption configuration setting. See ExternalRegNumber_Caption configuration setting.

Note: You can make this field read-only using the ExternalRegNumber:ReadOnly configuration setting. See ExternalRegNumber_ReadOnly configuration setting.

Network Login

Staff member's login name for your organisation's network.

Barcode

Barcode assigned to the employee for the purchase of sale items.

Authorised for G/L Purchase of Sale Items

Select if the employee is authorised to purchase items from your shop.

Note: This must be defined in the business unit configuration. See Synergetic Financial Configuration - Business Units tab in the Finance manual.

Work With Children Checks area

Field

Description

Status

Status of the community member's WWC (Working With Children) check.

The status that is used at your organisation depends on the requirements of your jurisdiction and the person's role. The typical settings are:

  • Not Selected.
  • Applied. An application is pending.
  • PassPaidWork. The person is registered to work with children.
  • PassVolunteer. The person is registered to work voluntarily with children.
  • IntNegNot. The person is not permitted to work with children unsupervised until further notice. For example, when a person is working with adults exclusively and they have not applied for a WWC check.
  • NegNot. The person is not permitted to work with children unsupervised.

Expiry Date

Expiry date of the current WWC check registration.

Registration Number

WWC check registration number.

Verified Date

Date that the WWC check was verified by your organisation.

Needs Current WWC

Whether the staff member needs a current WWC check.

Probationary Period area

Field

Description

Probation Date Start/ Date End

Period of probation before a staff member is made a permanent employee.