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Running automatic tuition

Running automatic tuition

The Auto Tuition program posts tuition and associated charges automatically for all students. Charges are automatically calculated based on the student's campus, year level and/or boarder status.

Important Note: We strongly recommend that you split your auto tuition runs up so that you only process one or two year levels at a time. If you try to post charges for too many debtors at once, you may get the following error message: The transaction log is full, truncate the log to continue.If this occurs, contact your system administrator for advice before re-running the auto tuition program.

Fee Maintenance
is used to define the appropriate charges. See Maintaining debtor fees.
A typical automatic tuition run will post the following charges:

Seq

Code

Description

1

T

Tuition

2

SD

Sibling Discount

3

CC

Consolidated Charges

4

TC

Tuition Concession

5

B

Boarding Fee

6

BC

Boarding Fee Concession

7

O

Other Charges

The automatic tuition codes are defined in the luDebtorAutoTuition lookup table. The sequence that charges are processed can be customised. See luDebtorAutoTuition lookup table in the Finance manual.
 

 Opening the Debtor Automatic Tuition window

To open the Debtor Automatic Tuition window:

  1. Select Module > Debtors > Automatic Tuition from the main menu.
    The Debtors Automatic Tuition window is displayed.
    Tip: You can also access the debtor functions by clicking .


Debtor Automatic Tuition window key fields

Selections area fields

Field

Description

File Year
and
File Term / Semester

Year and term or semester to be updated.
Tip: Use the File Year and File Term / Semester fields to process charges for the following year if required.

Is this a What If run?

Select to print all charges for students that match your selection without posting transactions.
Tip: Use this to print out a preview of charges so that you can audit charges and concessions before doing live postings to debtor accounts.

Detailed
Summary

Select the amount of information to be printed on a What if? ru