Debtor Charges Entry

Number

Posting number.

Date

Posting date.

Description

Description of the posting.

This is optional but is useful when reviewing past postings.

Control Amount

The total amount entered in the posting's transactions must add up to this value.

This is optional but is a precautionary measure, as you cannot close off a posting if the sum of transactions does not equal this value.

Transaction Count

Number of transactions being posted.

Amount

Amount of the posting.

Repeat Charge

Select to indicate that the same charge will be entered to another debtor or student after the current charge.

Repeat Debtor

Select to indicate that the same debtor will be used for the next charge to be entered after the current charge.

Charge Date

Date recorded against the interest charge transaction, if overdue charges are applicable for the debtor.
This field is also used for transaction and statement dates.

Fee Code

Amount

Amount of the charge to be applied.

This defaults to the fee code's default amount.

Pay by Instalments

Select this if the charge is to be paid by instalments.

Note: The instalment details default to those defined in Debtor Fee Maintenance. See Maintaining debtor fees in the Debtors manual.

Frequency

If Pay by Instalments is selected, select the frequency of instalments. See the luDebtorInstalmentFrequency lookup table in the Finance manual.

Instalments

If Pay by Instalments is selected, select the number of instalments.

Generate First Charge

If Pay by Instalments is selected, select to automatically generate the first instalment charge.

Description

Meaningful description of the charge.

Tip: If you have selected Charge Description Only (copies fee desc if not entered) for this Fee Code in the Fee Maintenance window, leave the posting description blank and Synergetic will copy the current Fee Description into the statement description.

Override G/L Code(s)

Select to override the general ledger codes that default for the Fee Code. You can then:

• change the G/L code
• change the G/L Sub Allocation code
• change the tax code
• override the tax amount.

Note: If you change the Fee Amount after overriding the tax amount, the override is removed to prevent incorrect tax allocations.

Ignore Split Payment Processing

If split payments have been defined for this debtor, they are not applied to this charge.

Manually Allocate Charge

Allocate the debtor charge against existing transactions instead of relying on automatic allocations. Can be used for credits to previous unpaid charges.

Note: Negative amounts are automatically allocated in the following order: newest outstanding charge dated on or prior to the date of the credit; any other outstanding charges dated on or prior to the date of the credit; outstanding charges dated after the credit.

Allocate to Statement

Allocate the debtor charge to a previously produced statement. This option is off by default. To enable Allocate to Statement select the Allow Allowance to Statement when Entering Charges field in System > Finance Configuration Maintenance > Debtors tab > Page 2 sub-tab.

Important Note: Use with care. This will affect ageing and charges will not appear on any future statements produced. For example, use if a previous statement needed modification.