Processing the NZMOE Attendance Survey
You can process the NZMOE Attendance Survey to submit student attendance data to the NZMOE.
Selection criteria
- Classes are included when they are held during a period with the Attendance Entry field selected on the Timetable Definition tab of Timetable Maintenance. See Timetable Maintenance - Timetable Definition tab.
- Classes for which Attendance is not marked are included, but the students that took the class are listed with blank attendance codes and an error message is displayed in the quick report
- Classes without a timetabled staff member must be excluded by setting the ShowClassesWithNoStaffFlag configuration setting to False. See ShowClassesWithNoStaffFlag configuration setting.
- Cancelled classes are not included.
- NZMOE Absence Type record for Present must have a SynergyMeaning of PRESENT. See luAbsenceType lookup table.
To process the NZMOE Attendance Survey:
- Open the MOE tab of the Import/Export Student Data window. See Import_Export Student Data - MOE tab.
The MOE tab of the Import/Export Student Data window is displayed. - Select Attendance Survey radio button under Process Type.
The Attendance Survey panel is displayed. - Select the Year.
- Select the Term.
- Select the Campus.
Note: Selecting the campus automatically populates the School Number and School Name fields with the values defined using the NZ MOE SchoolNumber and NZ MOE SchoolName configuration settings. Campus may be blank. See:
• NZ MOE SchoolName configuration setting.
•SchoolName configuration setting (NZMOE)SchoolNumber configuration setting (NZMOE).
Important: You can configure the NZMOE SchoolName and NZMOE SchoolNumber configuration settings for schools with a single school name and number or schools with multiple school names and numbers for different campuses. Where multiple campuses are used, you must process the Attendance Survey file for each campus. - Select the start date of the survey using the Survey Start field.
- Select the end date of the survey using the Survey End field.
- Click .
The Select Folder window is displayed. - Select the folder where the .csv version of the Attendance Survey will be saved.
- Click .
Click .
The Attendance Survey is processed.
Note: The following warnings are displayed when the system encounters an error.Either:
• Errors and warnings are detected.
The quick report is displayed.
- Review the errors and warnings
- Close the quick report.
• Errors and warnings are not detected.
The Confirm window is displayed.- You can click:
• when you are:
- Submitting the report and errors and warnings have been detected. Resolve the errors and repeat steps 1 through 12.
- Validating the report data without submitting the survey to NZMOE.
• when you are submitting to NZMOE and errors and warnings have not been detected.
The Attendance Survey is processed.
Once the Attendance Survey is processed the Attendance Survey
- CSV file is created and saved to the specified file directory.
- XML data is created and sent to the NZMOE.
Exporting the NZMOE Attendance Survey is complete.