Community Maintenance - Current Events tab - Details sub-tab

Use the Details sub-tab of the Current Events tab to enter the event details for the community member and their spouse, including:

  • event name
  • event status
  • attendee payments
  • any attendee special dietary or physical needs
  • tickets issued by type and their cost, if different to normal
  • period they are attending the event, if different to normal
  • attendee attributes, if defined.

The Details sub-tab consists of several sub-sub-tabs:

  • <community member name> sub-sub-tab. Record any special needs the community member has. For example:
  • dietary needs, such as vegetarian meals
  • physical needs, such as wheelchair access and positioning at a table.
  • Times sub-sub-tab. Period the attendees are attending the event, if different to normal.
  • Tickets sub-sub-tab. Number of tickets:
  • of each type, such as adult, concession and so on, and
  • their cost, if the cost is overridden.
  • Attributes sub-sub-tab. Attributes for the attendee, if defined. For example, VIP or Disabled Parking.


Note: Use the Guests sub-tab to record the details of any guests attending the event. See Community Maintenance - Current Events tab - Guests sub-tab.

 Opening the Details sub-tab

To open the Details sub-tab:

  1. Select Module > Community Maintenance from the main menu.
    The Set Community Search Criteria window is displayed.
    Tip: You can also access the Set Community Search Criteria window by clicking.
  2. Search for the community member. See Searching for community members.
    The Constits tab of the Community Maintenance window is displayed.
  3. Click the Current Events tab.
    The Details sub-tab of the Current Events tab of the Community Maintenance window is displayed.


Community Maintenance - Current Events tab - Details sub-tab key fields and buttons
Grid area fields

Field

Description

EventCode

Code referring to the event.

Description

Description of the event.

EventStatus

Status of attendance for the selected person.

EventStartDate

Start date of attendance for the selected person, if different to the start date of the event.

EventEndDate

End date of attendance for the selected person, if different to the end time of the event.

EventHours

Number of hours which this person is able to attend.

EventComment

Any comments relating to this person's attendance at the event.

Grid area buttons

Button

Description

Add a new event to the grid area, using the drop-down list in the Select Event Code window.

Delete an event from the grid area.

Launch into the Events Maintenance window for the highlighted event. See Maintaining events in the Development manual.

Fields
The fields displayed correspond to the selected record in the grid area.

Field

Description

Status

Status of the attendee. For example, whether attending or unable to attend.

Primary Only

Select to include the primary attendee only.

Note:
This field is not editable.


The default is to include the attendee and their spouse, if they have one.

Bulk Movable

If selected, this attendee can be moved to the Past Attendees tab once the event is concluded.

Clear if you want this guest to remain in the Current Attendees tab. For example, staff members can attend multiple events.

Table Name

Name that the table is known by, if tables are used at the event.

For example, tables can be given humorous names for a trivia night event.

Table Number

Nominate the table that the attendee is seated at, if numbered tables are used at the event.

Table Captain

Select to indicate that the attendee is the nominated leader for the table, if tables are used at the event.

Cost

Cost of each type of ticket.

The costs are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual.

Tickets

Number of tickets issued to the attendee.

Deposit Rcvd

Amount of the deposit received.

Total Rcvd

Total amount received so far.

Comment

Add any general comments about the attendee and their guests.

<Community member name> sub-sub-tab fields

Field

Description

Dietary Requirements

List any special dietary requirements for the selected person.

For example, the primary person may be a vegetarian while their partner may be a vegan.

Note
: This field is automatically populated with the value from the Dietary Requirements field on the Other tab of Community Maintenance. See Community Maintenance - Other tab in the Community manual.

Physical Requirements

List any requirements to cater for particular physical needs.

For example, wheelchair access is required.

Note
: This field is automatically populated with the value from the Physical Requirements field on the Other tab of Community Maintenance. See Community Maintenance - Other tab in the Community manual.

Times sub-sub-tab fields

Field

Description

Start Date

Date if the starting date of the person's attendance is different from the event's starting date.

For example, an event can cover several days but the person only attends for part of the event.

End Date

Date the person finishes attending the event, if this is different from the event's end date.

For example, an event can cover several days but the person only attends for part of the event.

Hours

Number of hours the attendee attends the event.


Tickets sub-sub-tab fields

Field

Description

Ticket type

Lists all the types of tickets available for this event. For example:

  • Adult
  • Student
  • Concession.

The ticket types are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual.

Cost

Cost of each type of ticket.

The costs are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual.

Override

Select to override the ticket price. For example, offer a discount to this particular attendee.

Attributes sub-sub-sub-tab fields

The fields that appear on this tab are the attributes for the event that are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual.