Community Maintenance - Current Events tab - Details sub-tab
Use the Details sub-tab of the Current Events tab to enter the event details for the community member and their spouse, including:
- event name
- event status
- attendee payments
- any attendee special dietary or physical needs
- tickets issued by type and their cost, if different to normal
- period they are attending the event, if different to normal
- attendee attributes, if defined.
The Details sub-tab consists of several sub-sub-tabs:
- <community member name> sub-sub-tab. Record any special needs the community member has. For example:
- dietary needs, such as vegetarian meals
- physical needs, such as wheelchair access and positioning at a table.
- Times sub-sub-tab. Period the attendees are attending the event, if different to normal.
- Tickets sub-sub-tab. Number of tickets:
- of each type, such as adult, concession and so on, and
- their cost, if the cost is overridden.
- Attributes sub-sub-tab. Attributes for the attendee, if defined. For example, VIP or Disabled Parking.
Note: Use the Guests sub-tab to record the details of any guests attending the event. See Community Maintenance - Current Events tab - Guests sub-tab.
Community Maintenance - Current Events tab - Details sub-tab key fields and buttons
Grid area fields
Field | Description |
---|---|
EventCode | Code referring to the event. |
Description | Description of the event. |
EventStatus | Status of attendance for the selected person. |
EventStartDate | Start date of attendance for the selected person, if different to the start date of the event. |
EventEndDate | End date of attendance for the selected person, if different to the end time of the event. |
EventHours | Number of hours which this person is able to attend. |
EventComment | Any comments relating to this person's attendance at the event. |
Grid area buttons
Button | Description |
---|---|
Add a new event to the grid area, using the drop-down list in the Select Event Code window. | |
Delete an event from the grid area. | |
Launch into the Events Maintenance window for the highlighted event. See Maintaining events in the Development manual. |
Fields
The fields displayed correspond to the selected record in the grid area.
Field | Description |
---|---|
Status | Status of the attendee. For example, whether attending or unable to attend. |
Primary Only | Select to include the primary attendee only. |
Bulk Movable | If selected, this attendee can be moved to the Past Attendees tab once the event is concluded. |
Table Name | Name that the table is known by, if tables are used at the event. |
Table Number | Nominate the table that the attendee is seated at, if numbered tables are used at the event. |
Table Captain | Select to indicate that the attendee is the nominated leader for the table, if tables are used at the event. |
Cost | Cost of each type of ticket. |
Tickets | Number of tickets issued to the attendee. |
Deposit Rcvd | Amount of the deposit received. |
Total Rcvd | Total amount received so far. |
Comment | Add any general comments about the attendee and their guests. |
<Community member name> sub-sub-tab fields
Field | Description |
---|---|
Dietary Requirements | List any special dietary requirements for the selected person. |
Physical Requirements | List any requirements to cater for particular physical needs. |
Times sub-sub-tab fields
Field | Description |
---|---|
Start Date | Date if the starting date of the person's attendance is different from the event's starting date. |
End Date | Date the person finishes attending the event, if this is different from the event's end date. |
Hours | Number of hours the attendee attends the event. |
Tickets sub-sub-tab fields
Field | Description |
---|---|
Ticket type | Lists all the types of tickets available for this event. For example:
The ticket types are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual. |
Cost | Cost of each type of ticket. |
Override | Select to override the ticket price. For example, offer a discount to this particular attendee. |
Attributes sub-sub-sub-tab fields
The fields that appear on this tab are the attributes for the event that are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual.