Adding students to classes in bulk

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Last updated: Jun 22, 2020 by Richard Kennedy (Unlicensed)
2 min read

Use the Bulk Add of Students to Classes window to add groups of students to existing classes.

 Opening the Bulk Add of Students to Classes window

To open the Bulk Add of Students to Classes window:

  1. Open the Students tab of the Class Maintenance window.
  2. Select the class that you want to add students to in the Class Selector.
  3. Click .
    The Bulk Add of Students to Classes window is displayed.


To add students in bulk to classes from another class:

  1. Select the class that you want to add students to in the Class To Add area.
  2. Select the students to add to the class list by selecting relevant criteria in the Add to Student(s) area.
  3. Click . The students that have been selected are added to the class list, and can be viewed in the Students tab of the Class Maintenance window.
  4. Click to close the Bulk Add of Students to Classes window.
    Note: Students are not bulk added to the class if they are marked as inactive in the class that is selected in INCLUDE Students doing the Following Class field. For example, if a student has changed out of a class and their class stop date has elapsed, they are not selected by this feature.

Bulk Add of Students to Classes window key fields and buttons
Year/Term Area fields

Field

Description

Year/Term

Year and term in which the students are added to the class.

Class to Add area fields

Field

Description

Build from Class Components

Select to build the class code from the set criteria.
Class components can be used to:

  • add students to existing classes
  • create class codes if the classes do not exist.

Class Component

Select a component to build the class code from. Components include:

  • year
  • form
  • tutor
  • house.

Start

First character of code.

Length

Length of code.

Campus

Campus of the class you are adding students to.

Code

Code of the class you are adding students to.

Create New Classes if Code does not Exist

Select to create a new class if no class code exists with these criteria.


Add to Student(s) area fields

Field

Description

Campus

Select students by the campus they are enrolled at, if applicable.

Year Level

Select students by year level.

Form

Select students by form.

Boarder

Student's residential status. Typical values include:

  • Boarder
  • Day Student
  • Home Stay.

    Note: You can use the luBoarder lookup table to maintain entries. See Maintaining lookup tables in the System maintenance manual.

Tutor Group

Select students by tutor group.

House

Select students by house.

ID

Select an individual student by entering their Synergetic ID.

Tagged IDs

Select Tagged ID to restrict the search to students in your tag list. See Tagging community records for later use in the Introduction manual.

Gender

Select students by gender.

Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

INCLUDE Students doing the Following Class

Select the students who are active in classes defined by the following fields.

EXCLUDE Students doing the Following Class

Select to exclude students who are active in classes defined by the following fields.

File Type/Campus/Code

Use the type of class, campus and unique class code to define a group of students. These can be included in or excluded from the bulk add.

Buttons

Button

Description

Launch the Student Search window.

Add the students who are defined by the above criteria to the Students tab of the Class Maintenance window.