Excursion Maintenance - Groups bar

Use the Groups bar to assign excursion attendees to groups and sub-groups. There are three areas of the Groups bar. You can use:

Event Group Types area to create new excursion groups
Event Sub Groups & Responsible Staff Members area to create excursion sub-groups
Sub Group Members area to view excursion group members and assign members to specific sub-groups.

Opening the Groups bar

To open the Groups bar:

Select Students > Excursion Maintenance from the SynWeb main menu.
The Set Excursion Search Criteria window is displayed.
Search for excursions. See Searching for excursions.
Click the Groups bar.

Tip: You can click anywhere on a navigation bar other than the caption to open it.

The Groups bar of Excursion Maintenance is displayed.

Excursion Maintenance - Groups bar key fields and buttons

Event Group Types area key fields and buttons

Grid area fields

Note: The grid area fields contain filters. See Sorting and filtering grids in the Introduction manual.

Field	Description
Group Type	Type of group. See luEventGroupType lookup table in the System maintenance manual.
Assigned	Number of attendees assigned to the group.
Unassigned	Number of unassigned attendees.

Buttons

Button	Description
	Launch the Create New Event Group window to add a new event group.
	Launch the Edit Event Group window to edit the event group.
	Delete the selected event group.

Sub Group Members area key fields and buttons

Grid area fields

Note: The grid area fields contain filters. See Sorting and filtering grids in the Introduction manual.

Field	Description
Role	Role of sub-group member.
Name	Name of the sub-group member. See the Name field on the Excursion Maintenance - Attendees bar - Primary tab.
Status	Status of the sub-group member. See the Attendee Status field on the Excursion Maintenance - Attendees bar - Primary tab.
Sub Group	Select the sub-group of the selected sub-group member. Note: Staff members automatically receive sub-group membership to the first sub-group they are assigned to manage. For other group members, this field is not selectable until the attendee has a status of Attending in the Attendee Status field on the Excursion Maintenance - Attendees bar - Primary tab.

Event Sub Groups & Responsible Staff Members area key fields and buttons

Grid area fields

Note: The grid area fields contain filters. See Sorting and filtering grids in the Introduction manual.

Field	Description
Sub Groups	Description of the sub-group.
Students	Number of students in the sub-group.
Staff	Number of staff members in the sub-group.
Helpers	Number of assistants in the sub-group.
Responsible Staff Member	Staff member responsible for the sub-group. Note: Staff members automatically receive sub-group membership to the first sub-group their are assigned to manage.

Buttons

Button	Description
	Launch the Create New Sub Group window to add a new sub-group for the selected group type.
	Edit the selected sub-group.
	Delete the selected sub-group.

Sub Group Members area key fields and buttons

Grid area fields

Note: The grid area fields contain filters. See Sorting and filtering grids in the Introduction manual.

Field	Description
Role	Role of sub-group member.
Name	Name of the sub-group member. See the Name field on the Excursion Maintenance - Attendees bar - Primary tab.
Status	Status of the sub-group member. See the Attendee Status field on the Excursion Maintenance - Attendees bar - Primary tab.
Sub Group	Select the sub-group of the selected sub-group member. Note: Staff members automatically receive sub-group membership to the first sub-group they are assigned to manage. For other group members, this field is not selectable until the attendee has a status of Attending in the Attendee Status field on the Excursion Maintenance - Attendees bar - Primary tab.

Common fields

Field	Description
Search Filter	The Search Filter field is located at the top of the Excursion Selector. This field can be used to filter excursions by any of the information displayed in the Excursion Selector. For example, type ski to only view excursions with the word ski in the excursion code or description.

Common buttons

Button	Description
	Create a new excursion. See Creating new excursions.
	Copy the selected excursion. See Copying excursions.
	Delete the currently selected excursion.
	Display the Set Excursion Search Criteria window. See Searching for excursions.
	Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.
	Click to refresh information for the selected excursion.