Photo Maintenance window

The Photo Maintenance window is used to:

view and manage the photos linked to community records
view and manage orphaned photos, which are photos that are not attached to community records
load an individual photo from your hard drive or network drive and link it to a community record
load all of the photos from a directory on your hard drive or network drive and link them to community records
extract one or more photos into a directory on your hard drive or network drive.

Opening the Photo Maintenance window

To open the Photo Maintenance window:

Select Module > System > Photo Maintenance.
The Photo Maintenance window is displayed.

Photo Maintenance window key fields and buttons
Fields

Field	Description
Campus	Select to filter photos for the campus.
Year Level	Select to filter photos based on the year level of student or staff records.
Find Surname	Locate the first record that matches one or more letters typed in. For example, because the filtered list contains Arnold Diamond, if you type dia in the Find Surname field, the record is selected.
Type	Select to filter photos based on either: the type of community record orphaned photos, which are photos without a corresponding community record.
Active	Select to filter photos based on students' Active status.
Form	Select to filter photos based on the form of student or staff records.
Tutor	Select to filter photos based on the tutor of student or staff records.
House	Select to filter photos based on the house of student or staff records.
Photo Exists	Select to filter photos based on whether the photo exists or not. Note: The Ignore option is the default selection, where there is no filtering based on whether the photo exists or not.
Tagged IDs	Select to filter photos based on whether the ID is tagged.
Photo Source	Specify the source of the photo(s) when loading one or more images.

Grid area fields

Field	Description
ID	Community ID.
Name	Community member's name.
Type	Type of photo: student staff other.
Campus	Campus code. Campus codes are configured using the luCampus lookup table.
Year Level	Year level of the student or staff member.
Form	Form of the student or staff member.
Tutor	Tutor group.
Boarder	Boarding status. Boarding statuses are configured using the luBoarder lookup table.
ModifiedDate	Date the photo record was last modified.
ModifiedBy	Synergetic user that last modified the photo record.
SourceDesc	Source description from the Photo Source field.
PhotoType	Type of photo (e.g. JPG).
FileYear	File year.

Buttons

Button	Description
	Launch Community Maintenance for the selected record. See Maintaining community members in the Community manual.
	Extract the image from the database and save it to the selected directory. The File name defaults to the ID of the selected record.
	Extract all images from the database and save them to the selected directory. Each of the saved files is named with the corresponding ID of the record. The following window is displayed confirming the number of images extracted.
	Load a photo against the selected record. Prior to loading, you must be able to see the student's record in the list of names.
	Load all of the files from a directory on your hard disk or network drive, against the records in the photo database. Each of the images must be in ID.jpg format and are linked to the records in the photo database using the ID of the student, staff member or community member. If images already exist, you can accept whether to load them or not. Prior to loading, you must be able to see the student records in the list of names. For example, if loading multiple photos make sure that you have first filtered on all students.
	Delete the selected record.
	Display the following help dialog window.
	Close the Photo Maintenance window.