Import_Export Student Data - MOE tab (Roll returns)
Use the MOE tab to process:
- Roll returns including:
- validating student data
- generating roll returns
- previewing roll return aggregate reports
- requesting approval of roll return aggregate reports
- viewing roll return aggregate reports submitted for approval
- rejecting roll returns
- approving and sending eReturns to the NZ MOE
- connecting to the NZ MOE web service
- exporting roll return aggregate reports for audit purposes.
Also, see Roll returns Overview.
- Attendance Survey. See Processing the NZMOE Attendance Survey.
Note: Changing the Year field to a year prior to 2017 displays the pre-2017 fields and buttons. See Import/Export Student Data - MOE tab (pre-2017).
Import/Export Student Data - MOE tab key fields and buttons
Common fields and buttons
Field | Description |
---|---|
Year | Current year. Note: Changing the Year field to a year prior to 2017 displays the pre-2017 fields and buttons. See Import/Export Student Data - MOE tab (pre-2017) in the Roll returns manual. |
Term | Current term. Note: 'Term' could mean 'semester' or 'reporting period' at your organisation. |
Campus | If your school has multiple school numbers and types, then select the Campus from the drop-down list. This can occur in some multi-campus or multi-school environments. If your school is not multi-school you should not select a campus when running Student Data Import/Export. See Ensuring roll return settings are correct in the Roll returns manual. |
Process Type | Type of file to be processed. You can select:
|
Buttons
Button | Description |
---|---|
Close the Import/Export Student Data window. |
Roll returns fields and buttons
Note: You need to select Roll return using the Process Type field to view these fields and buttons.
Fields
Field | Description |
---|---|
Return Period | Month the return is created for. Either:
Note: Roll returns are also performed for June and September by State and State integrated schools with students in year 9 and above. |
Count Date | Roll count date for the selected return period. |
Generation Date | Generation date of the current roll return. See Generating roll returns. |
Roll Return Type | Type of roll return. Roll returns are set to:
|
Students Included | Number of students included in the roll return. |
Students Not Included | Number of students not included in the roll return. |
Validation Warnings | Number of warnings identified by the student data validation process. |
Validation Errors | Number of errors identified by the student data validation process. |
Approval Status | Approval status of the roll return. For example, Ready for approval. |
Reports to View | List of roll return aggregate reports that can be previewed. The reports you select are based on your type of organisation. See Roll return aggregate reports. |
Directory | Name and location of the .MOE output file. |
eReturn Debug Mode | Select this field to save the response to the eReturn as an XML file for debugging purposes. |
Allow send | Select this field to allow the eReturn to be sent when the eReturn Debug Mode field is selected. |
Grid area fields
Field | Description |
---|---|
Select | Select the roll return aggregate report for previewing. |
Report Code | Code assigned to the roll return aggregate report by the NZ MOE. |
Report Name | Name of the roll return aggregate report. |
Correct | Whether the roll return aggregate report has been marked as correct by the Preparer. Tip: You can click NZMOE Report Viewer window. on the NZ MOE Report Viewer window to clear the Correct grid area field and re-review a report. See |
Confirmed | Whether the report has been confirmed to be correct by the Approver. See Viewing reports submitted for approval. Tip: You can click on the NZ MOE Report Viewer window to clear the Correct grid area field and re-review a report. See NZMOE Report Viewer window. |
Buttons
Button | Description |
---|---|
Run the student data validation process. See Validating student data. | |
Run the roll return generation process. See Generating roll returns. | |
Preview the roll return aggregate reports to ensure the student data is correct. See Previewing roll return reports. | |
(Preview reports) | Preview the selected roll return aggregate reports to ensure the data is accurate. See Previewing roll return reports. |
View the options for requesting roll return approval. See Requesting roll return approval. | |
Request for the roll return aggregate reports to be approved by your organisation's Approver. See Requesting roll return approval. | |
Show all approvers for the current roll return. | |
View the roll return aggregate reports submitted for approval to confirm the student data is correct. See Viewing reports submitted for approval. | |
(View reports) | View the selected roll return aggregate reports to ensure the data is accurate. See Viewing reports submitted for approval. |
Approve and send the current roll return. See Approving and sending roll returns. | |
Approve the roll return. See Approving and sending roll returns. | |
Reject the roll return. See Rejecting roll returns. | |
View the buttons used to configure and test the eReturn connection. | |
Test the connection with the NZ MOE web service. See Connecting to the NZ MOE web service. If unsuccessful, check the configuration. See: | |