Validating student data

Your organisation's Preparer can validate student data to determine whether there are errors or warnings that need to be resolved before generating the roll return.

Note: You must have the STU|StudentImportExport|MOE|PrepareRollReturn security permission to complete these steps. See Group/User Security Maintenance - Groups View in the System maintenance manual.

To validate student data:

  1. Open the MOE tab of the Import/Export Student Data window. See Import/Export Student Data - MOE tab.
    The MOE tab of the Import/Export Student Data window is displayed.
  2. Ensure that you are using the correct Year and Term.
  3. Select the roll return period from the Return Period drop-down list.
  4. Click .
    The Confirm window is displayed.
  5. Click .
    • The Ministry of Education Roll Return Errors & Warnings Report is displayed.

    • The Summary area of the MOE tab is updated.
  6. If the validation identifies errors you need to resolve them for each student by updating their data and repeating the validation process from Step 2. See Roll return errors and warnings.

    Note: It is often the case that one incorrect field value will generate multiple errors on the report.

 Once the validation process completes without any errors:

  •  is displayed next to the  button
  •  button is enabled.

Your organisation's Preparer can continue the roll return process by generating the roll return aggregate reports. See Generating roll returns.