Viewing reports submitted for approval

Your organisation's Approver can view the roll return aggregate reports once the Preparer has submitted an approval request. See Requesting roll return approval.

Once the roll return aggregate reports have been viewed they can be either:

• Rejected. See Rejecting roll returns.
• Approved and sent to the NZMOE. See Approving and sending roll returns.

Note: You must have the STU|StudentImportExport|MOE|ApproveRollReturn security permission to complete these steps. See Group/User Security Maintenance - Groups View in the System maintenance manual.

To view roll return aggregate reports submitted for approval:

1. Either:
   
   • Click the  button on the NZMOE Roll Return Ready for Approval Action Centre message in the Action Centre.
   • Open the MOE tab of the Import/Export Student Data window. See Import/Export Student Data - MOE tab.
   
   The MOE tab of the Import/Export Student Data window is displayed.
   
2. Click .
3. Select the reports you would like to preview using the Select field.
4. Click .
   The NZMOE Report Viewer window is displayed. See NZMOE Report Viewer window.
   
5. Select a report in the grid area.
   
6. Check the report to determine whether it is correct.
   
   Tip: You can click  to show the detailed report.
   
   
7. Either:
   
   • Report is correct:
   
        - Click .
        - Repeat Steps 5 through 7 for the remaining reports until every report is confirmed to be correct then proceed to Step 8.
   
   Tip: You can click  to clear the Correct field and re-review a report.
   
   • Report is incorrect:
   
        - Click . 
        - Click .
   
   
8. Click .

Once the Approver has approved all the reports:

•  is displayed next to the  button.
• button is enabled.

Now the Approver can finalise the roll return process by approving and sending the roll returns. See Approving and sending roll returns.

Note: For information about ensuring the system for sending electronic roll returns is functional. See Electronic roll returns (eReturns).