Roll return aggregate reports

Roll return aggregate reports are generated during the roll returns process. See Generating roll returns.

The aggregate reports required for each school type are listed in the table below.

Report #	Description	Full Primary	Contributing	Intermediate	Specialist School	Secondary (7-15)	Composite	Correspondence	Restricted Composite	Secondary (9-15)
Report #	Description	20	21	22	23	30	32	34	35	40
1	Roll by Type and FYL (FTE)
2	Zoning Status
3	Roll by Type and FYL (Headcount)
4	Roll by Age and FYL
5	Roll by Age and Ethnic Group
6	Roll by FYL and Ethnic Group
7	Maori Language Learning
8	Participation in STPs
9	Pacific Language Learning
10	Secondary Subjects

Rules for roll return aggregate reports

Included students

The following students are included in the roll return:

Students who attended the school for tuition on roll count date (either 1st March 2023 or 1st July 2023).
School leavers who have left school before the March roll count date (1st March 2016) this year and from 2nd March 2015 last year will be included in the roll return aggregate reports SL1 and SL2 only and according to the selection criteria outlined for those reports.
Students who were absent on the roll count date due to medical or domestic reasons. The appropriate documentation explaining the student's absence must be provided. For example, a medical certificate, letter or record of phone call from the parent justifying the student's absence.
Students who were suspended or attending an activity centre, health school, secondary tertiary programme or hospital class on roll count date.
Students who were temporarily overseas provided the school has documentary evidence of their intention to return to the school and their absence does not exceed 15 consecutive weeks in the current school year.

Excluded students

Under certain circumstances the following students will be excluded:

Students who attend more than one school. These students must be counted on the Roll of the school where the majority of the instruction occurs. Boards of Trustees may exchange funds to compensate for a time a student spends at another school.
Some Teen Parent Unit students - Students coded TPRE, TPRAE and TPAD (TPU students and Other Adult TPU students) must not be counted anywhere in host school returns since they are resourced separately.

Students that should always be excluded from roll returns:

EM – External student
NA – Not attending
NF – Students not funded
SA – Student in a Satellite class of a Specialist school
SF – Student in a separately funded unit
home schooled students.

Roll returns for Teen Parent Units

Schools should include all their TPU students in Synergetic so the TPU students are included in the main .moe file under one of the types: TPRE, TPRAE, TPRAOM, TPREOM and TPAD.

Only some Teen Parent Unit students are counted in the roll returns, specifically TPREOM and TPRAOM. These students are to be counted for resourcing purposes. The details regarding these students are further defined in the rules and instructions for each of the individual roll return aggregate reports.

Exchange students

An exchange student is defined as an international student studying in New Zealand under an exchange programme. These exchange students are treated as regular students (or adults depending on their age) for the purposes of the Roll Returns. If, however, an exchange student is paired with a domestic student involved in the same exchange, and the domestic student is counted on the roll, then the exchange student cannot be counted.

Tip: If a domestic student and an exchange student are both at roll return at the same time clear the Include in Roll Return field on the NZMOE tab for the exchange student. This will stop the number being one too high.