Maintaining mark book assessment areas from Student Results Maintenance

From within Student Results Maintenance you can:

add a new mark book assessment area
view or update details of an existing area.

To maintain mark book assessment areas from Student Results Maintenance:

Open the Mark Book tab in Student Results Maintenance for the required class. See Student Results Maintenance - Mark Book tab.
Click .
The Staff Mark Book window is displayed.

Note: The order of the entries in the grid determines the order that the areas appear in Student Results Maintenance.

Staff Mark Book window key fields and buttons
Grid area fields

The grid area fields correspond to the fields in the Mark Book area. See the field descriptions in the Mark Book area below.

In the following example, the Assignment 3 mark book assessment area is selected and the corresponding values can be edited in the Mark Book area.

Buttons

Use the buttons on the right side of the window are displayed to create, import or delete Mark Book assessment areas.

Button	Description
	Adds another mark book area. The new mark book is after all existing mark book assessment areas.
	Inserts a new mark book assessment area before the highlighted area.
	Deletes the highlighted mark book assessment area.
	Allows you to copy mark book assessment areas from another subject assessment or class that currently have mark book areas set up. See Importing mark book assessments from Student Results Maintenance.
	Move the mark book assessment area above the one immediately above it. Tip: Click repeatedly to move the area up the desired number of lines.
	Move the mark book assessment area below the one immediately below it. Tip: Click repeatedly to move the area down the desired number of lines.

Fields

Field	Description
Copy Level	How mark books are made available to other users. This field applies to all mark book entries displayed. That is, when it is changed, the new copy level applies to the mark book entries.
	Level	Description
	Assessment	Share mark book entries with all classes with a common assessment code.
	Learning Area	Share mark book entries with all classes with a common assessment code.
	Do Not Copy	Do not share mark book entries with other users.
Seq	Identifying sequence number. Use to place assessment areas in a specific order if required.
Heading	Name of the assessment area. Warning: If you alter the meaning of an assessment area, you may change the meaning of results already in the system. If you need to do this, then you should either create a new assessment area or merge it with another one. See Merging other assessment areas into the current assessment area.
Abbrev Heading 1 and 2	Abbreviation of the Heading field. The abbreviated headings are shown in Student Results Maintenance.
Result Type	Result values available for the subject assessment area. Result types restrict the valid values that you can enter in this field. This is so that the data presented on reports is consistent. Note: Values are maintained in the luReportResultType lookup table. See luReportResultType lookup table in the System maintenance manual. Note: If you change the Result Type so that the values do not map properly to information you have already entered, you are prompted with an error message.
Override Mask	Range of valid result values. Staff can only enter values within the range specified. For example, an Override Mask of 0-100 restricts your values to between 0 and 100. You can have a numeric or alphanumeric result. In most cases, it is a good idea to have a comma at the front of your mask. This allows you to select a blank value for the result. If you do not have the leading comma, you will have to enter a value for every student. Use a comma to separate each result value. Note: You only have to select a Result Type when entering an override result mask if the results are numeric. In this case, select a numeric Result Type, for example MARK, as well as entering an Override Mask. Numeric masks. For example: “,0-10” “,0-100” “,80-0” If the higher number is first then the numbers are in descending order, rather than ascending order. You can also: Specify a mask as 100-0(0.5). This generates a value list of 100, 99.5, 99, 98.5 ... 0. If you leave off the (0.5) suffix then the default increment is 1. Force a fixed decimal place by specifying a mask such as 100.0-0(0.5). This generates a value list of 100.0, 99.5, 99.0, 98.5, 98.0 ... 0.0. Specify a larger increment by specifying a mask such as 100-0(2). This generates a value list of 100, 98, 96 ... 0. Make sure that it goes down to 0 (zero) so that even students who receive a 0 will get a grade. Alphanumeric masks. If you want to define values like Beginning, Consolidating, Established then you set up these values as follows: “,B\|Beginning, C\|Consolidating, E\|Established” “,G\|Good, VG\|Very Good, E\|Excellent” “,A+, A, B, B+, C, C+, UG” The pipe (vertical bar) within each type indicates that the characters before it is the value stored in the database. Those characters (for example, B) and the description after them (Beginning) are displayed when you enter results. You do not need to use the pipe but it is recommended so that you are only storing B and not Beginning in the database for each result. Also see How the combined result is displayed is displayed in the Synergetic Assessments and reports manual.
Result Group	Group of subject assessment areas. Tip: Use to create groups if you have a large number of assessment areas to manage. You can work with the groups instead of each individual assessment area in Student Results Maintenance. See Student Results Maintenance - Single Student tab. Note: Values are maintained in the luReportResultGroup lookup table. See luReportResultGroup lookup table in the System maintenance manual.
Mark Out Of	Specify the maximum numeric value for the mark.
Weighting Factor	Priority that this assessment is to take in the calculated result. For example, a Weighting Factor of 1 is greater than a Weighting Factor of 0.5.
Summarise to Assessment Area Seq	Defines which assessment area this mark book assessment area is to be linked to. See Linking mark book assessment areas to a subject assessment area.
Publish on Portal	Select to enable the mark book in the Community Portal.