Current Student Maintenance - School tab (Roll returns)

Use the School tab to maintain:

  • a summary of key school information including campus, form and year
  • a summary of out of hours school care
  • current and next year status, including dates when leaving and possibly returning.

 Opening the School tab

To open the Status sub-tab:

  1. Select Module > Students > Current Student Maintenance from the main menu.
    The Set Current Student Search Criteria window is displayed.
    Tip: You can also access the current student functions by clicking .
  2. Search for the student. See Searching for existing students in the Current students manual.
  3. Click the School tab.
    The Status sub-tab of the School tab of the Current Student Maintenance window is displayed.

Current Student Maintenance - School tab fields

The fields displayed are those used for New Zealand roll returns. For the complete set of field descriptions see Current Student Maintenance - School tab in the Current students manual.





Student's campus.

Year Level

Student year level.

For NZ MOE roll returns, the Year Level is used for the current year level.

Schooling Year Offset

Schooling year offset against the year level, if the student has advanced, skipped or repeated a year level.

For example, a student that has:

  • advanced a year level has an offset of -1
  • repeated a year level has an offset of +1.

For NZ MOE roll returns, the Year Level and Schooling Year Offset are used to determine a student's funding year level. See Funding year levels in the Roll returns manual.


Student's residential status. Typical values include:

  • Boarder
  • Day Student
  • Home Stay.

Note: You can use the luBoarder lookup table to maintain entries. See Maintaining lookup tables in the System maintenance manual.

Important: Homestay students must not be recorded as boarding students.

For NZ MOE roll returns, the boarding status of students is required. That is, whether or not they are a boarder. This also affects the student's zoning status; a student boarding at the school hostel cannot be out-of-zone, so Zone Status is set to Not applicable. See Current Student Maintenance - NZMOE tab (Roll returns), Zone status in the Roll returns manual.


Full-time equivalent, if student is not full-time.

For NZ MOE roll returns, the:

  • FTE is used to determine a student's part-time or full-time status when fixing errors. See Roll return errors and warnings in the Roll returns manual.
  • FTE is calculated by adding together class contact hours, dividing by 20 and rounding to one decimal point.
  • FTE must 1.0 for all students in Years 1-8 and all students aged <16 in Year 9 above unless the student is an external student.

Status sub-tab fields




Student's status. Typical values include:

Note: You can maintain subscriptions for the following Action Centre messages to notify users when students are marked as leaving or left.

See Group Security Maintenance - Groups View in the System maintenance manual.

Note: Leave of absence students are not transferred from current students to past students.When a leave of absence student returns, change their status back to normal, and clear the leaving and returning date fields.

Leaving Date

Date the student left your organisation if applicable.

Note: Students either appear on reports or not based on their leaving date.You can use this field when transferring current students to past students. See Transferring a group of current students to past students in the Current students or Next year process manual.

For NZ MOE roll returns:

  • The Leaving Date is used for the student's date of last attendance.
  • School leavers whose Reason is L (end of schooling), E (granted early exemption) or X (expelled) must have a Leaving Date between 1st March last year and 28th February of the current year (inclusive).

    The Important Data Change window is displayed when the field is changed in New Zealand schools.

    Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).

Note: If the student's status is set as Leaving and a date is entered in this field, once this date has passed their status is automatically changed to Left.


Reason the student left your organisation, if applicable.

For roll returns, the Reason is important as many of the roll return errors depend on this field to determine whether a student is still attending or whether they have left. See Reason for leaving in the Roll returns manual.

Post School Activity

Intended activity of the student after leaving your organisation.

This is used for NZ MOE roll returns. This only applies if the Reason is either:

  • L (end of schooling), O (gone overseas) or X (expelled), and they are over 16 years of age
  • E (early exemption) and they are 15. See Post school activity in the Roll returns manual.