Updating current student details for roll returns

Several tabs in Current Student Maintenance are used to view and update the information that is used to generate the:

  • roll return aggregate reports
  • MOE file sent to the New Zealand Ministry of Education (NZ MOE) web service.

Synergetic fields have their corresponding NZ MOE definitions displayed in italics, if they are different from the Synergetic name.

NZMOE tab

The NZMOE tab is the most important tab of Current Student Maintenance for roll returns. Many of the fields are required for a student's roll return, in conjunction with fields from other tabs (see below) and those of other Synergetic functions.

See Current Student Maintenance - NZMOE tab (Roll returns).

Fields with different NZ MOE definitions (in italics) include:

Fields with the same name as the NZ MOE definitions include:

Personal tab

The Personal tab of Current Student Maintenance is used to:

  • Update Gender.
  • Update Date of Birth.
  • Update Name and Legal Surname.
  • Launch into the Home Address tab of Community Maintenance to update address fields. See Updating community member details for roll returns.
  • View the age of the student at 1st January of this year. This is useful when determining a student's age at 1st January, 1st March or 1st July to resolve errors.

    Note: The Country of Citizenship field is used on the NZMOE tab for roll returns, not the Nationality field on this tab.



    See Current Student Maintenance - Personal tab (Roll returns)

Flags tab

The Flags tab of Current Student Maintenance is used to update the following field:

  • Tertiary Entrance Achieved (University Entrance).

See Current Student Maintenance - Flags tab (Roll returns).

School tab

The School tab of Current Student Maintenance is used to update the following fields:

Entry tab

The Entry tab of Current Student Maintenance is used to update the following fields:

Classes tab

The Classes tab of Current Student Maintenance is used to:

  • view classes that the student is attending this semester or term
  • launch into the General tab of Class Maintenance to update the Board Studies Code (Subject code), Normal Year Level or Hours in Reporting Period fields of a class that is to be exported.
    Note: If required, click to view a different term if you cannot find an elective subject with a roll return error.


    See Current Student Maintenance - Classes tab (Roll returns)

Codes tab

The Codes tab of Current Student Maintenance is used to update the following field:

Debtor tab

The Debtor tab of Current Student Maintenance is used to update the following fields: