Roll return errors 1-290

Error

Message

Field(s) to check

On tab

Additional information

101

Gender is not 1, 2, 3 or 9.

Gender

Current Student Maintenance - Personal tab (Roll returns)


111

Date of birth is missing

Date of Birth

Current Student Maintenance - Personal tab (Roll returns)


112Date of birth format is incorrectDate of BirthCurrent Student Maintenance - Personal tab (Roll returns)

121

Date first attended at this school is missing

Entry Date

Current Student Maintenance - Entry tab (Roll returns)


122

Format of date first attended this school is incorrect

Entry Date

Current Student Maintenance - Entry tab (Roll returns)

Format of Entry Date is incorrect or the date is missing.

131

First schooling date format is incorrect

Initial Schooling Date

Current Student Maintenance - Entry tab (Roll returns)

Format of Initial Schooling Date is incorrect or the date is missing.

132


Student started too young


Initial Schooling Date

Current Student Maintenance - Entry tab (Roll returns)

Student at full primary school, contributing primary school or composite school has an initial schooling date less than or equal to the date of birth + 4 years and 43 weeks.


Date of Birth

Current Student Maintenance - Personal tab (Roll returns)

133


Needs date first started school


Initial Schooling Date

Current Student Maintenance - Entry tab (Roll returns)

Student at a full primary school, contributing primary school or composite school with a funding year level less than 9 needs the initial schooling date.


Year Level, Schooling Year Offset

Current Student Maintenance - School tab (Roll returns)

141

Needs ethnic group

Ethnic Group 1

Current Student Maintenance - NZMOE tab (Roll returns)


142,
143,
144

Ethnic code is incorrect

Ethnic Group 1,
Ethnic Group 2,
Ethnic Group 3

Current Student Maintenance - NZMOE tab (Roll returns)

Check that the lookup table is correct. See Ethnic group.

151

ORRS and Section 37 code is incorrect

Resource Level

Current Student Maintenance - NZMOE tab (Roll returns)

Check that the lookup table is correct.

161

Funding year level is incorrect

Year Level, Schooling Year Offset

Current Student Maintenance - School tab (Roll returns)

Student at a special school, composite school or correspondence school does not have a funding year level between 0 and 15, inclusive. See Funding year levels.

171

Student type is missing

Student Type

Current Student Maintenance - NZMOE tab (Roll returns)


172

Student type is incorrect for this school type

Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

Student at secondary school (either year 7-15 or year 9-15) has an incorrect student type. See Student type.

176


Adult must be older than 19 at 1 January of this year


Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

Student type of AD, RA, TPAD, TPRAE, TPRAOM and age is less than 19 on 1st January. See Student type.


Date of Birth

Current Student Maintenance - Personal tab (Roll returns)

177(a)




Should be coded as an adult




Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

Student with type RE, who has not left, with resourcing level of Non-ORRS and Section 37 and with age at 1st January greater than or equal to 19. See Student type.




Date of Birth

Current Student Maintenance - Personal tab (Roll returns)

Resource Level

Current Student Maintenance - NZMOE tab (Roll returns)

Reason

Current Student Maintenance - School tab (Roll returns)

177(b)



Should be coded as Teen Parent Enrolled Continuing Adult (TPRAE), Teen Parent Other Adult (TPAD) or Teen Parent Adult over max roll (TPRAOM).



Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

Student with type TPRE or TPREOM, who has not left and with age at 1st January greater than or equal to 19. See Student type.



Date of Birth

Current Student Maintenance - Personal tab (Roll returns)

Reason

Current Student Maintenance - School tab (Roll returns)

Error

Message

Field(s) to check

On tab

Additional information

179



Type of student 'Not attending' (NA) is incorrect for a school leaver. Enter correct student type at date of last attendance.



Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

Student who has left, with student type of NA has been found with a leaving date between 2nd March 2019 and 1st March 2020 (inclusive).



Leaving Date

Current Student Maintenance - School tab (Roll returns)

Reason

Current Student Maintenance - School tab (Roll returns)

191

Citizenship code is incorrect

Country of Citizenship

Current Student Maintenance - NZMOE tab (Roll returns)

Check that the lookup table is correct. See Country or Jurisdiction of citizenship.

192


Students from New Zealand or Australia cannot be FF


Country of Citizenship

Current Student Maintenance - NZMOE tab (Roll returns)

Student type is FF and the country or jurisdiction of citizenship is New Zealand or Australia.


Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

202



Fee for international fee-paying student is missing. Enter fee charged, excluding GST, for this academic year

Tuition Variation Type

Current Student Maintenance - Debtor tab (Roll returns)

Student with student type of FF, that has not left, does not have a fee set up or the fee is zero. See Setting up tuition fees for international and full-fee students.

Note: This error is displayed for students whose leaving date is blank or dated after the roll count day. This accounts for students leaving during the roll returns submission period.

Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

Leaving Date

Current Student Maintenance - School tab (Roll returns)

ReasonCurrent Student Maintenance - School tab (Roll returns)

221



Student in primary level must be full-time



FTE

Current Student Maintenance - School tab (Roll returns)

Student is found with student type not equal to EM, not attending a Secondary Tertiary Programme, funding year level is less than 9 and FTE is less than 1.



Student Type, STP

Current Student Maintenance - NZMOE tab (Roll returns)

Year Level, Schooling Year Offset

Current Student Maintenance - School tab (Roll returns)

224

FTE value must be between 0 and 1.0 inclusive

FTE

Current Student Maintenance - School tab (Roll returns)


Error

Message

Field(s) to check

On tab

Additional information

225



Student aged <16 at roll count date must be full-time unless attending a Secondary Tertiary Programme



FTE

Current Student Maintenance - School tab (Roll returns)

Student is found with student type not equal to EM, not attending a Secondary Tertiary Programme, age is less than 16 years on either roll count day and FTE is less than 1.



Student Type, STP

Current Student Maintenance - NZMOE tab (Roll returns)

Date of Birth

Current Student Maintenance - Personal tab (Roll returns)

231

Mäori-medium / Mäori language learning code is incorrect

Indigenous Language Level

Current Student Maintenance - NZMOE tab (Roll returns)

Check that the lookup table is correct.

241




Subject code [xxxx] is incorrect




Board Studies Code

Class Maintenance - General tab (Roll returns)

Student has not left, has a funding year level greater than or equal to 9 and one of the classes has an incorrect Board Studies Code during the March or  July roll return.

Launch from the Classes tab of Current Student Maintenance to each of the student's classes.

Check the Board Studies Code is valid for each class. Check the lookup table.

See Subject codes.




Grid area fields

Current Student Maintenance - Classes tab (Roll returns)

Year Level, Schooling Year Offset

Current Student Maintenance - School tab (Roll returns)

Reason

Current Student Maintenance - School tab (Roll returns)

Error

Message

Field(s) to check

On tab

Additional information

242






Full-time student must have at least 1 subject






Grid area fields

Current Student Maintenance - Classes tab (Roll returns)

Student not at a special school, that has not left, student type not AE, NA, SA, SF, TPRE, TPRAE or TPAD has an FTE equal to 1, funding year level greater or equal to 9, with resourcing level of Non-ORRS and Section 37 must have at least one class defined during the March or July roll return.






Student Type

Current Student Maintenance - NZMOE tab (Roll returns)

Reason

Current Student Maintenance - School tab (Roll returns)

FTE

Current Student Maintenance - School tab (Roll returns)

Year Level, Schooling Year Offset

Current Student Maintenance - School tab (Roll returns)

Resource Level

Current Student Maintenance - NZMOE tab (Roll returns)

251

Date of Last Attendance format is incorrect

Leaving Date

Current Student Maintenance - School tab (Roll returns)

Contact Synergetic Management Systems as this error should not occur.

252


Date in last attendance field but no reason


Reason

Current Student Maintenance - School tab (Roll returns)

Reason is required if a leaving date is specified.


Leaving Date

Current Student Maintenance - School tab (Roll returns)

271

Reason for leaving is not valid

Reason

Current Student Maintenance - School tab (Roll returns)

Check that the lookup table is correct. See Reason for leaving.

272


Student has reason for leaving but no last attendance date


Leaving Date

Current Student Maintenance - School tab (Roll returns)

Leaving date is required if a reason for leaving is specified.


Reason

Current Student Maintenance - School tab (Roll returns)

273



Exempted or excluded student must be <16



Reason

Current Student Maintenance - School tab (Roll returns)

Student is found with reason of E or K and age is greater than or equal to 16 at the leaving date.

Exempted or excluded students must be less than 16 at the leaving date. See Reason for leaving.



Date of Birth

Current Student Maintenance - Personal tab (Roll returns)

Leaving Date

Current Student Maintenance - School tab (Roll returns)

275



Reason for leaving code is incorrect



Reason

Current Student Maintenance - School tab (Roll returns)

Student is found with reason of L or X and age is less than 15 years and 9 months at the leaving date.



Date of Birth

Current Student Maintenance - Personal tab (Roll returns)

Leaving Date

Current Student Maintenance - School tab (Roll returns)